STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Assistant Accountant

Recruitment #241203-5140AR-001

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Introduction

The Office of the State Treasurer exists to provide and ensure effective financial management of public resources, high standards of professionalism and integrity, and expanding opportunity for State of Connecticut residents and businesses.  

We are recruiting for an Assistant Accountant to work at our location in Hartford, CT, to support the Cash Management Division.

POSITION HIGHLIGHTS:
  • Full Time, 40 hours per week
  • 1st Shift, Monday - Friday
  • Centrally located in downtown Hartford, Close to major highways 
THE ROLE:
The individual in this position will be responsible for performing the following duties:
  • Prepare Monthly bank reconciliations
  • Review of journal entries and complex clerical accounting
  • Partner with various agencies and banks to assist with problem resolution and adjustments
  • Assist with Adhoc Project work as assigned

Selection Plan

For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. Please ensure that your application is complete prior to submitting.

NOTE: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, supervisory references, attendance records, etc., at the discretion of the hiring agency. Should you have questions pertaining to any phase of this recruitment, please contact Johnette Tolliver, johnette.tolliver@ct.gov. 

This posting may require completion of additional referral questions (RQ’s) which will be sent to you via email after the closing date. Please regularly check your email for notifications, including your SPAM/JUNK folders. You must reply by the deadline indicated on the notification or you will be automatically disqualified from consideration. 

Interviews will be limited to candidates whose experience and training most closely meet the requirements and preferred qualifications of the position. 

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to das.shrm@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for performing a combination of a full range of basic professional and highly complex clerical work in accounting or financial examination work.

EXAMPLES OF DUTIES

  • Maintains an interrelated group of accounts including classifying and recording transactions, taking trial balances and reconciling accounts; 
  • Prepares simple financial statements; 
  • Assists in preparation of complex financial statements; 
  • Examines financial documents to ensure accuracy and conformance with requirements by reviewing related records, provisions and/or regulations; 
  • Maintains accounts receivable including preparing and processing billings, maintaining related accounts, managing accounts receivable, making and recording adjustments, cancellations or remissions and computing interest due and penalties; 
  • Calculates rates involving complex arithmetical formulas; 
  • Responsible for accounts payable including maintaining disbursement records, distributing charges to proper accounts, encumbering appropriation accounts for purchase orders, authorizing routine expenditures, auditing invoices or payments for accuracy and compliance with state regulations; 
  • Gathers and consolidates payroll and expenditure data to facilitate budget preparation; 
  • Ensures expenditures plus encumbrances are within appropriation limits; 
  • Ensures routine payments are in compliance with contract provisions; 
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of 
    • bookkeeping and financial record keeping principles and practices; 
    • basic governmental accounting principles and practices including general accounting, accounts payable, accounts receivable and budget control; 
  • Skills
    • interpersonal skills;
    • oral and written communication skills;  
  • Considerable 
    • arithmetical ability; 
    • auditing ability; 
  • Ability to 
    • understand and apply statutes and regulations; 
    • utilize electronic data processing (EDP) systems for financial information.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in complex clerical accounting or financial examining work. Complex clerical accounting or examining work is interpreted as independent responsibility for generally routine bookkeeping, financial record keeping or financial record examining at the level of a Financial Clerk.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
  • One (1) year as a Pre-Professional Trainee in an accounting class may be substituted for the General Experience.

PREFERRED QUALIFICATIONS

  • 4 year Accounting degree or Seven (7) years of accounting related experience 
  • Experience with PeopleSoft or CORE CT Financial systems processing General Ledger transactions. 
  • Experience with Microsoft EXCEL, including creating pivot tables and utilizing VLOOKUP functions. 
  • Considerable experience analyzing and evaluating financial records, methods, procedures; interpreting and implementing accounting procedures.  
  • Experience working with cash accounting and bank systems. 
  • Considerable experience mastering both oral and written communication. 
  • Experience working in a fast production environment

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.


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