Administrative Assistant

This position is EXEMPT from the State of Delaware Merit System.

Recruitment #041525-MXAA09-21700

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Summary Statement

The Administrative Office of the Court’s Court Interpreter Program is looking for a Casual/Seasonal employee to provide administrative support to the Program Coordinator. This position is not to exceed 29.5 hours per week. Under the Program Coordinator’s direction, this position will be responsible for: scheduling interpreting and continuing education events; processing invoices; data collection and entry; answering emails and phone calls; processing program applications; and any other miscellaneous administrative task as directed. Support may be needed for out-of-office events, such as interpreter testing, training, or in-person community outreach events. Working knowledge of Word, Excel, Power Point, Zoom or Teams, and other standard office equipment is required.

Preferred Qualification

Applicants who do not possess the preferred qualification will still be eligible to compete for this position if the job requirements are met.

  • A degree is not required but candidate must demonstrate proven experience in a clerical or administrative position.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

Working under the supervision of the Court Interpreter Program Coordinator, this position will be responsible for:

  • Ensuring effective coordination of operational functions such as scheduling events based on multiple calendars and availability and assisting the courts in securing requested language services.
  • Creating and maintaining Program databases and spreadsheets, reports, and other Program documents such as processing invoices.
  • Collecting, researching, compiling, or drafting data and other administrative materials to prepare reports and other Program materials. 
  • Applying Program procedures and policies to maintain and process Program information and questions.
  • Analyzing routine operating practices and procedures and making recommendations to ensure smooth and efficient office operation.
  • Serving as a liaison between the Program and internal AOC divisions, the courts, state agencies, vendors, and Program users.
  • Supporting off-site events at the request of the Program Coordinator.
  • Other administrative duties as assigned. 

Job Requirements

Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

  1. Two years' experience in coordinating administrative support operations, tracking workflow and resolving problems, providing guidance and consultation to management, customers and others on administrative matters.
  2. Two years' experience in conducting research from multiple sources, analyzing data collected, and preparing reports, letters, and other administrative documents.
  3. Two years' experience in using standard computer software programs for word processing, spreadsheets or databases to enter, update, modify, delete, retrieve/inquire and report on data or create reports.

Conditions of Hire

  • A satisfactory criminal background check is required as a condition of hire.
  • Direct deposit of paychecks is required as a condition of hire. 

Selection Process

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email.  Please keep your contact information current.  You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at StateJobs.Delaware.gov.

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process.  TDD users may request an auxiliary aid or service by calling (800) 232-5470 or by visiting delawarerelay.com.  You may also call (302) 739-5458 or email DHR_ADAConcerns@delaware.gov for additional applicant services support.

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.