Executive Secretary

Department of Human Resources was established by House Bill 4, as amended by House Amendment No. 1, effective July 1, 2017.  This position will be in the Department of Human Resources and will report to the Director of the Office of Women's Advancement and Advocacy. This is an exciting opportunity for a professional committed to eliminating gender-based bias and discriminatory policies and practices. The Office of Women’s Advancement is responsible for overseeing the State’s women’s right work, including leading the ongoing implementation of women’s rights legislation, evaluating current women’s rights legislation, building support for new legislation, and advising the Governor’s Office, the Legislature and the Secretary of the Department of Human Resources.  The office will review and report on the status of women in the State as well as provide information on the status of women to the public, state agencies, the General Assembly, the Judiciary, organizations, businesses and institutions, when necessary.  The office will also oversee the Delaware Women’s Commission, Delaware Women’s Hall of Fame Committee and the Delaware Women’s Workforce Council.

The incumbent will provide administrative support to the Director, Office of Women's Advancement and Advocacy in the development and implementation of policies and programs to promote equality and equity of women in all areas of society.

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class.  Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

• Assists with conferences, briefings and meeting preparation, including an annual event celebrating the Delaware woman of the year and meetings and events related to the Delaware Women's Commission, Delaware Women's Hall of Fame Committee and the Delaware Women's Workforce Council.
• Keeps calendars, arranges conference calls and webinars, schedules appointments, arranges travel and organizes and maintains paper and electronic files.Creates and maintains a referral list to help with public inquiries.
• Ensures timely responses to inquiries with appropriate referrals to state departments, agencies or community organizations.  Keeps superior informed of sensitive issues and potential problems.
• Updates and maintains data base of key contacts. Conducts periodic data cleaning efforts.
• Researches, compiles, prepares and proofreads reports, newsletters and correspondence.  Transcribes and distributes minutes from meetings.
• Gathers, organizes and formats information and other communications and educational materials, and disseminates information to the public or media groups through the use of print, broadcast or electronic media.
• Plans, coordinates and directs officer activities and/or specials projects; analyzes and makes recommendations regarding operating practices, policies and procedures to ensure smooth and efficient office operation; implements new/revised policies and procedures.

Writing Exercise: A writing exercise will be given at the time of interview.

To learn more about the comprehensive benefit package please visit our website at http://ben.omb.delaware.gov/

Please attach a resume with your online application or use the resume tab in DEL to provide a detailed description of how your education, training and/or experience meets each job requirement including employer, experience/responsibilities and dates (month/year) of employment/training.    

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email.  Please keep your contact information current.  You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at www.delawarestatejobs.com.

Accommodations are available for applicants with disabilities in all phases of the application and employment process.  To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.  The State of Delaware – An Equal Opportunity and Affirmative Action Employer.