Fiscal Associate I - DNREC

Recruitment #120224-MABA01-400100

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Introduction

The Office of the Secretary provides leadership, overall policy guidance, and central administrative services to support the Department of Natural Resources and Environmental Control (DNREC).

Click here for more information about the Office of the Secretary in DNREC.

Summary Statement

Process financial documents to include vouchers, journal vouchers, travels, purchase/change orders, intergovernmental vouchers, and others as necessary. Track expenditures and PO balances; ensure documents are coded properly and accurate in accordance with state and federal requirements; sorting, scanning, and processing mail; and file documents. Develop and maintain communications with division staff and co-workers in the accounting office. Back up other divisions as needed.  Maintain files for all transactions through import to OnBase.  Maintain accurate daily workload report and submit weekly to Advisor.

Career Ladder

Upon satisfactory completion of department promotional standards and job requirements, employees may be eligible to be promoted to the next level.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series. These functions are not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.

  • Reviews forms and source documents such as bills, receipts, invoices, claims, or service contracts to complete purchase orders; confirms accuracy, completeness, required documentation and approvals in compliance with applicable procedures, practices and standards.

  • Verifies or determines correct classification and coding of transactions.

  • Uses commercial and proprietary automated information systems and computer software to enter, update, modify, delete, retrieve and report on data. 

  • Uses standard formulas to perform and verify calculations; monitors balances and identifies and reports discrepancies. 

  • Creates and maintains financial records, documents and files.

  • Prepares reports and summaries on the status of accounts or other financial data.

  • Participates in recommending changes to internal procedures, forms, or process enhancements.

  • Gathers and compiles data for higher-level staff.

  • Performs general office work and functions as assigned such as preparing correspondence and distributing documents.

  • May perform payroll entries and process payroll in automated information systems.

  • Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.    

  • Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races. 

Job Requirements

JOB REQUIREMENTS for Fiscal Associate I
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

  1. Coursework, training and/or work experience in processing accounting, auditing or payroll transactions following applicable laws, rules, regulations, standards, policies and procedures.  

Additional Posting Information

The State of Delaware recognizes the value of telework and flexible working schedules. This position is eligible for Telework and Alternative Work Schedules according to the State of Delaware’s Alternative Work Arrangement Policy. More information will be shared at the time of interview. 

Conditions of Hire

DNREC does not provide sponsorship for holders of H-1 B Visas.

Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.

Benefits

To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/

Selection Process

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position.  It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties.  For education and training, list name of educational provider, training course titles and summary of course content.   Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email.  Please keep your contact information current.  You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at StateJobs.Delaware.gov.

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process.  To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.