Fiscal Manager, Enterprise Programs

Recruitment #1809-FPMERPUNM4-001

Introduction

WHY JOIN US

Hillsborough County Government provides employees with careers that are both professionally and personally rewarding. With a wide range of independent agencies to choose from, the opportunities within Hillsborough County Government are endless! You are not just an employee within the government, you are an ambassador and business partner making a huge impact within our community that helps shape our future.

WHY WE EXIST

Our mission is to provide effective quality service at a reasonable cost with courtesy, integrity and accountability in a manner that protects and enhances the quality of life of our diverse population.

JOB OVERVIEW

The Fiscal Manager will have responsibilities for leveraging Oracle system functionality to develop new integrated business/fiscal processes and developing recommendations that lead to overall business process improvements, enhancements and increased efficiencies. 

The Fiscal Manager manages several professional staff who are responsible for the daily/ongoing end-user system support;support for more than 100 accounting staff and processes in departments under the County Administrator; troubleshooting Oracle Accounting process issues; and developing, documenting, testing and implementing solutions.  The County has selected Lean Six Sigma methodologies for utilization in program and process reviews, documentation, assessments and improvements. Therefore, the Functional Program Manager  will be responsible for utilizing Lean Six Sigma methodologies, when relevant, to improve fiscal and accounting processes utilized by staff under the County Administrator. The Financial Manager will be expected to keep abreast of accounting standards, including new standards issued by GASB in addition to all relevant accounting rules as they pertain to programs administered by staff under the County Administrator.

The Fiscal Manager will have responsibilities to maintain a thorough understanding of the County’s financial reporting in order to help ensure transactions are set-up/configured properly and correctly posting to sub ledgers and the general ledger; assisting with the annual external audit/single audit; and assisting with the resolution of issues, observations, findings, etc.

The Fiscal Manager is responsible for establishing and maintaining fiscal and accounting related learning paths to ensure BOCC accounting staff are properly trained, have comprehensive, relevant and up-to-date process and transactional training documentation, on-line and classroom training opportunities to maintain the knowledge and skills necessary to perform their duties successfully.  

The Fiscal Manager will be responsible for assisting BOCC Accounting Managers and Accountants when needed with non-routine accounting and fiscal transactions, events and reporting including assistance with creating complex journal entries, processing transactions in the projects/grants sub ledgers and asset/component recording.

The Fiscal Manager will assist departments with the development and/or review of department/project/grant specific accounting related processes and procedures and for assisting with monitoring and managing current BOCC accounting procedures and processes in support of more than 100 accounting related staff throughout departments under the County Administrator. The Functional Program Manager will be an integral part of the team responsible for fiscal data quality assurance, risk assessments and reviews/recommendations for internal controls.

MINIMUM QUALIFICATIONS

  • Bachelor’s Degree from an accredited college or university specializing in Accounting or Finance
  • 10 years of accounting/finance experience including 5 at the supervisory and/or management level.  Must have a minimum of 3 years, financial functional experience with an integrated Enterprise Business System (preferably Oracle EBS).
  • Certified Public Accountant and/or Certified Government Finance Officer
  • Transactional, process and reporting experience with an Enterprise Resource Planning (ERP) system.

CORE COMPETENCIES

  • Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service
  • Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve
  • Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations
  • Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals

WORK CATEGORY

Minimal – sitting standing; no heavy lifting

PHYSICAL REQUIREMENTS

Sedentary work - Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

DUTIES AND RESPONSIBILITIES

  • Utilizing staff in combination with technology (currently Oracle EBS) - provides direction, review and recommendations for fiscal processes, activities and transactions for departments under the County Administrator.
  • Takes the lead in collaborating with the department’s management team in order to develop, manage and report department budget, Oracle EBS system and project budgets, actual and projected expenditures and revenues and position control, as well as the same duties for supported smaller departments. Responsible for the financial management, reporting and analysis of multiple County Administration departments. This includes transaction processing and review, financial reporting and projections and dashboards, independent program and cost analysis; risk/internal control assessments; reconciliation oversight; fiscal issue research and resolution coordination/implementation; fiscal projections; and audit assistance and analysis.
  • As part of the department’s leadership team – attends management-level meetings; leads and manages fiscal-related projects including supervision of assigned professional staff technical – functional staff.  Chairs monthly meetings to address issues, provide updates, offer guidance and assistance to accounting staff throughout departments under the County Administrator.
  • Meets with multiple Department Directors and management staff as needed to discuss financial position, service and project costing, evaluate the fiscal impact of operational initiatives, and coordinates activities with other departments to ensure adequate flow of pertinent information. 
  • Responsible for oversight and review of fiscal roles and responsibilities in Oracle EBS including the Grants/Projects Subledger. This includes risk assessments and issue identification, process improvement and training enhancements for accounting staff throughout the organization.
  • Responsible for establishing department-specific processes, as needed, to supplement countywide processes to manage fiscal functions including projects, grants, report and maintain fixed assets, record accounts receivable and accounts payable.
  • Manages staff responsible for the preparation of monthly, quarterly and annual financial and status reports for management, to include customized Business Intelligence (BI) reports, budget versus actual reports, projections, variance analysis; cost recovery reports, rate studies, and KPI’s, trends and statistical information.
  •  Responsible for developing procedures for ordering/receiving/validation of department operating expenses including employee reimbursements and vendor purchases to ensure proper internal controls, workflows and segregation of duties.  Manages the staff responsible for the proper receipting and validation of purchases and expense reimbursements and recording revenues within the County’s Oracle EBS application.
  • Other duties as assigned

 

JOB SPECIFICATIONS

  • Highly Complex:  Work is broad in scope covering one or more complicated areas.  Policy, procedure and/or precedent are typically created by this position.  A high degree of analytic ability and inductive thinking is required to devise new non-standard approaches to highly intricate and/or technically complex issues.
  • Highly Complex:  Director is available to review established departmental and/or County objectives – however, this position functions as a subject matter expert and is expected to have the technical and educational competence required to make and support highly complex decision and/or recommendations.
  • Requires regular contacts with internal department staff and client departments and staff throughout the organization.  Must have the ability to concisely articulate very complex accounting and finance related data, reporting and issues to County leadership in order to address issues, mitigate risks and make strategic decisions.
  • Responsibilities include assisting with the development of plans and supporting information, reports and documentation that will used to make decisions that having significant organizational impact.
  • Responsible for managing multiple programs and functions; and supervising assigned staff with full authority to deliver efficient and effective results.  Must have the ability to plan, direct and control projects, resources and staff.
  • Highly developed leadership skills are a must to be successful.  As a significant portion of this work is high level with broad organizational impact – taking a leadership role in assembling teams of subject matter experts and leveraging these teams to manage projects through coordination, collaboration and evaluation is necessary to develop optimal solutions.

Conclusion

WHAT'S IN IT FOR YOU

We offer much more than the competitive pay you expect. We value our employees and Hillsborough County Government is committed to providing a comprehensive and competitive benefits package. And because we understand that no two people are exactly alike, you can choose what best suits the needs of you and your family.

  • Health Plan: The County pays towards health insurance premiums for all employees. Employees can select from three health care plan options. Coverage is effective the first of the month following 30 days of employment.
  • Dental Insurance: Employees are eligible to enroll in the dental coverage and choose from four options: High DMO, Low DMO, a network Open Access Plan, and a PPO. Coverage is effective the first of the month following 30 days of employment.
  • Vision Care: Employees and their dependents are eligible to enroll in the vision coverage. Co-payment coverage includes exams, lens and frame, as well as an allowable contact lens expense. Coverage is effective the first of the month following 30 days of employment.
  • Employee Assistance Program: This program provides all employees and family members with professional, confidential counseling sessions. All employees and dependents are afforded up to six (6) free visits per Plan year. Coverage begins on the first day of employment.
  • Tuition Reimbursement: Employees may be reimbursed up to $1,000 (undergraduate), $2000 (graduate) per fiscal year for classes at an accredited college or university for courses that enhance your ability to perform your current job duties.
  • Holidays: Employees receive up to 12 paid holidays per year.

Visit our Employee Benefits page for more exciting details.

Veteran’s Preference:

Do you qualify for Veteran's Preference? Preference will only be entitled upon initial appointment for eligible veterans and eligible spouses of veterans. Documentation that clearly shows dates of service, campaign awards or medals received, and character of discharge (DD-214 Member-4 or Service-2 copy) to support entitlement to preference must be provided at the time of application.

Equal Opportunity Employer:

Hillsborough County Government provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Hillsborough County Government complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Hillsborough County welcomes and encourages applications from minorities, veterans, and persons with physical and mental disabilities, and will reasonably accommodate the needs of those persons in the application and testing process. The decision on granting reasonable accommodation requests will be on a case-by-case basis.

Hillsborough County Government expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Hillsborough County Government’s employees to perform their job duties may result in discipline up to and including discharge

Hillsborough County is a drug free workplace.

Response/Recovery Activities:

Employees are required to participate in response/recovery activities in response to an emergency or natural disaster affecting County operations and/or its citizens. In such situations, every effort will be made to maintain operations, but employees will be assigned to carry out response activities suited to their skills and capabilities. *MON*