Court Clerk II (Child Support Cashier)

Recruitment #1804-CTCLK2CLKI-014

Introduction

The Clerk of the Circuit Court is looking for new members to join our team as part of one of the finest organizations in Hillsborough County. Employees of the Clerk of the Circuit Court provide quality service to our public.

As a member of our working team, you will occupy a position offering a unique challenge. You are, in effect, working both for your neighbors and yourself while constantly improving your community. You are a public employee performing essential services for the people of Hillsborough County. Our county’s citizens are affected by your on-the-job performance and their opinions of our organization are directly influenced by your conduct. Wherever you work in the Clerk’s organization, please keep in mind the trust that the people of Hillsborough County have placed in your hands. By meeting all of your responsibilities in the most efficient and courteous manner possible, you will find your efforts rewarding.
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Job opportunities are offered first to current Clerk of the Circuit Court Employees. If a Clerk employee is not selected, consideration will be then given to applicants outside of the office.

This office reserves the right to consider how your application is prepared. It will be considered only if it is written with clarity and contains the required transcripts, certificates and licenses or other specified documents.

IDEAL CANDIDATE PROFILE

The ideal candidate will possess a combination of education, training and experience in Accounting or Finance; basic knowledge working with some type of Accounting software; excellent communication skills. Candidate should possess excellent customer service skills and cashier skills. Candidate should be adept at multi-tasking and should be able to assist a very diverse group of customers in a courteous and professional manner. Candidates with prior experience working with Family Law Courts, Child Support affiliates or the Department of Revenue are highly desirable.  

MINIMUM QUALIFICATIONS

Graduation from high school or possession of a GED Certificate; and Three (3) years of clerical experience; including Two (2) years of experience in the processing, examining, preparing or reviewing of any type of legal document and two years of experience cashiering and/or in providing assistance in a customer service based environment where cashiering was required.

TESTING REQUIREMENTS

A passing score on a general clerical exam.

JOB SPECIFIC COMPETENCIES

  • Knowledge of accounting principles, practices, procedures, and methods
  • Ability to perform accurate computations and verifications of data
  • Ability to type, perform word processing and utilize various office equipment
  • Capable of reading/understanding documents in English and performing arithmetic
  • Knowledge or ability to perform data entry  and perform entries and adjustments to a Child Support system
  • Knowledge of software applications such as Word and Outlook  
  • Capable of concentrating on the data entry work for eight (8) hours per day at two (2) hour intervals
  • Capable of entering data in an open workspace with other tasks being performed in the same general area
  • Capable of prioritizing & organizing work
  • Capable of learning rapidly and functioning as needed
  • Capable of switching from one task to another with ease
  • Ability to establish and maintain effective working relations with government officials, other employees, and the public.  

REPRESENTATIVE DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

·        Work Front Counter and back office stations.   

·        Cashier in multiple systems & process payments for all departments.

·        Interact with Customers and Attorneys and members of the Judiciary.

·        Receipt mail and checks.

·        Process Court Orders.

·        Collect, sort, and receipt checks.

·        Enter new cases into Odyssey and Clerk‘s application CLCRE for Child Support and Alimony.

·        Be able to do functions in a repetitive manner over long periods of time.

·        Ability to analyze accounts and determine cause of errors.

·        Audit accounts

·        Data Entry

·        Maintain general books of accounts according to established accounting classifications; post financial data to record books; verifies and reconciles entries.

·        Compile data and prepares a variety of reports and accounting statements.

·        Receive, collect, process and record payments and fees; perform cashier duties involved in the payment of various fees for official documents; process payment information through a computerized accounting system; review completed entries to ensure accuracy.

·        Verify deposits, and report cash and negotiable instruments collected for payment of taxes, automobile registration fees, or a variety of licenses.

·        Verify claims, check warrants, and vouchers for arithmetical accuracy, legality, and budget classification; prepare and approve vouchers for payment.

·        Maintain accounting records and files.

·        Perform other related duties as assigned by management.

 

This classification description is not intended to be, nor should it be construed as an all inclusive list of the duties associated with a particular position. Management may require incumbents to perform job duties other than those contained in this document at any time.

Conclusion

VETERANS' PREFERENCE: Preference will ONLY be entitled upon initial appointment for eligible veterans and eligible spouses of veterans. Documentation to support entitlement to preference MUST be provided at the time of application.

RESPONSE/RECOVERY ACTIVITIES: Employees may be required to participate in response/recovery activities in response to a major emergency or natural disasters affecting County operations. In such situations, every effort will be made to maintain operations, but employees may be assigned to carry out response activities suited to their skills and capabilities.

CLERK OF THE CIRCUIT COURT IS AN EQUAL OPPORTUNITY EMPLOYER

The Clerk of the Circuit Court provides equal employment opportunity to all persons, regardless of age, race, religion, color, national origin, sex, political affiliations, marital status, non-disqualifying physical or mental disability, age, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism or other non-merit factors.

Clerk of the Circuit Court welcomes and encourages applications from minorities, veterans, and persons with physical and mental disabilities, and will reasonably accommodate the needs of those persons in the application and testing process. The decision on granting reasonable accommodation requests will be on a case-by-case basis.

 



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