Court Clerk II (Mental Health/Social Svs Related Processing Ctr)

Recruitment #1807-CTCLK2CLKI-024

Introduction

The Clerk of the Circuit Court is looking for new members to join our team as part of one of the finest organizations in Hillsborough County. Employees of the Clerk of the Circuit Court provide quality service to our public.

As a member of our working team, you will occupy a position offering a unique challenge. You are, in effect, working both for your neighbors and yourself while constantly improving your community. You are a public employee performing essential services for the people of Hillsborough County. Our county’s citizens are affected by your on-the-job performance and their opinions of our organization are directly influenced by your conduct. Wherever you work in the Clerk’s organization, please keep in mind the trust that the people of Hillsborough County have placed in your hands. By meeting all of your responsibilities in the most efficient and courteous manner possible, you will find your efforts rewarding.
_________________________________________________________


Job opportunities are offered first to current Clerk of the Circuit Court Employees. If a Clerk employee is not selected, consideration will be then given to applicants outside of the office.

This office reserves the right to consider how your application is prepared. It will be considered only if it is written with clarity and contains the required transcripts, certificates and licenses or other specified documents.

IDEAL CANDIDATE PROFILE

The ideal candidate will have:

  • three (3) years of clerical experience, two (2) of which consist of direct experience working with legal documents
  • broad knowledge of the court system
  • experience reading and comprehending office-related materials to include legal terminology commonly used in courts
  • effective communication skills and experience providing excellent customer service telephonically and/or in person to the public, judges, judicial assistant and attorneys
  • the ability to sit for long periods of time
  • experience processing work in a computer system  
  • experience with Excel and Word  
  • experience prioritizing and multi-tasking as well as being diligent in paying close attention to detail
  • the flexibility to occasionally work beyond the normal 8 to 5 work day

MINIMUM QUALIFICATIONS

Graduation from high school or possession of a GED Certificate; and
Three years of clerical experience; including
Two years of experience in the processing, examining, preparing or reviewing of any type of legal document.

Or
An equivalent combination of education, training and experience that would reasonably be expected to provide the job-specific competencies noted below.

TESTING REQUIREMENTS

A passing score on a general clerical exam.

JOB SPECIFIC COMPETENCIES

  • Working knowledge of legal terminology and procedures.
  • Some knowledge of general office policies, procedures and practices.
  • Some knowledge of English grammar and spelling, and arithmetic.
  • Ability to perform accurate computations and verifications of data.
  • Ability to type, operate data processing, word processing and other office equipment.
  • Ability to establish and maintain effective working relations with government officials, other employees, and the public.

REPRESENTATIVE DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

• Provides efficient customer service to 13th Judicial personnel, Private Attorneys, Public Defenders office, outside Mental Health facilities, e.g., ACTS, DAACO, Gracepoint, etc., and the public by phone or by e-mail.
• Responsible for interviewing customers to determine the proper case type for the petitioner to file and explain the filing process, e.g., Marchman Act (substance and alcohol abuse cases and Baker Acts (mental illness) and Firearm Disability.
• Responsible for scheduling hearing.
• Responsible for processing daily reports from the Magistrate and Mental Health facilities.
• Process Orders from the Judge.
• Prepare service packets.
• Responsible for processing subsequent filings in the Case Management System.
• Verifying cases in the E-Portal for accuracy.
• Responsible for maintaining cases.
• Back-up Courtroom clerks and attend court proceedings and process paperwork.
• Back-up for the Incapacity cases desk.
• Back-up all areas in Mental Health.
• Performs other related duties as required.

 

This classification description is not intended to be, nor should it be construed as an all inclusive list of the duties associated with a particular position. Management may require incumbents to perform job duties other than those contained in this document at any time.

Conclusion

VETERANS' PREFERENCE: Preference will ONLY be entitled upon initial appointment for eligible veterans and eligible spouses of veterans. Documentation to support entitlement to preference MUST be provided at the time of application.

RESPONSE/RECOVERY ACTIVITIES: Employees may be required to participate in response/recovery activities in response to a major emergency or natural disasters affecting County operations. In such situations, every effort will be made to maintain operations, but employees may be assigned to carry out response activities suited to their skills and capabilities.

CLERK OF THE CIRCUIT COURT IS AN EQUAL OPPORTUNITY EMPLOYER

The Clerk of the Circuit Court provides equal employment opportunity to all persons, regardless of age, race, religion, color, national origin, sex, political affiliations, marital status, non-disqualifying physical or mental disability, age, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism or other non-merit factors.

Clerk of the Circuit Court welcomes and encourages applications from minorities, veterans, and persons with physical and mental disabilities, and will reasonably accommodate the needs of those persons in the application and testing process. The decision on granting reasonable accommodation requests will be on a case-by-case basis.