Accountant III

Recruitment #1907-ACCT3CLKS-002

Introduction

The Clerk of the Circuit Court is looking for new members to join our team as part of one of the finest organizations in Hillsborough County. Employees of the Clerk of the Circuit Court provide quality service to our public.

As a member of our working team, you will occupy a position offering a unique challenge. You are, in effect, working both for your neighbors and yourself while constantly improving your community. You are a public employee performing essential services for the people of Hillsborough County. Our county’s citizens are affected by your on-the-job performance and their opinions of our organization are directly influenced by your conduct. Wherever you work in the Clerk’s organization, please keep in mind the trust that the people of Hillsborough County have placed in your hands. By meeting all of your responsibilities in the most efficient and courteous manner possible, you will find your efforts rewarding.
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Job opportunities are offered first to current Clerk of the Circuit Court Employees. If a Clerk employee is not selected, consideration will be then given to applicants outside of the office.

This office reserves the right to consider how your application is prepared. It will be considered only if it is written with clarity and contains the required transcripts, certificates and licenses or other specified documents.

IDEAL CANDIDATE PROFILE

The Ideal Candidate should possess the following:

 

• Bachelor’s Degree
• Four (4) or more years of professional accounting experience (governmental accounting is a plus)
• Three (3) years of accounts receivable experience

• Three (3) years of bank reconciliation experience
• Three (3) years of supervisory experience
• Experience with Oracle general ledger.
• Experience with OnBase.
• Experience with interpreting legal and regulatory documents.
• Expertise in Microsoft Excel.
• Experience with Adobe Professional.
• Flexibility and the ability to multi-task at all times.
• A calm and patient demeanor.

JOB OVERVIEW

This position provides team leadership and guidance to the Cash Management team of CCC Accounting and is responsible for the coordination of activities related to cash management and accounts receivables with other departments, agencies, and the public. This position is responsible for the monitoring and control of workflow and production activities related to cash receipting and receivable financial transactions such as bank deposits, bank and deposit account reconciliations, ach and credit card transactions, return check processing, payroll reconciliation and reporting, and child support financial reporting. Additionally, the position is responsible for all financial reporting, grant reporting, and special projects where the source information is based on data maintained in the General Ledger, such as the Clerk’s Annual Financial Statements and the Title IV-D grant. This position coordinates financial audit activities for the Clerk’s office with internal and external auditors. The position is responsible for analyzing, formulating and implementing accounting processes and functions in order to improve production efficiency and effectiveness for compliance with generally accepted accounting principles, generally accepted auditing standards, state legislation, and federal regulations. The position acts as a liaison for upper-management and as such, maintains an open-line of communication with employees and upper-management. The position represents a leadership role in CCC Accounting and is a role model to other employees in team work, initiative, decision-making, rule conformance, and accountability.

MINIMUM QUALIFICATIONS

  • A Bachelor's degree
  • At least three (3) years of supervisory experience while supervising a minimum of four (4) employees
  • At least three (3) years of accounts receivable experience

TESTING REQUIREMENTS

A passing score on an accounting test may be required.

JOB SPECIFIC COMPETENCIES

  • Skilled in accessing a variety of systems and computer applications
  • Skilled in communicating and working with employees from a managerial level
  • Skilled at moving from one job to another quickly
  • Skilled at writing, revising, and editing procedures
  • Skilled at making excellent decisions even under extreme pressure
  • Skilled in communicating at various levels within the organization
  • Knowledge of generally accepted accounting principles and practices
  • Knowledge of the Oracle financial system and the various court systems
  • Knowledge of spreadsheets and word processing applications
  • Knowledge of Florida Statutes, County ordinances and administrative orders 
  • Proficiency with personal computers
  • Ability to concentrate on detailed work for eight hours per day, at two-hour intervals
  • Ability to analyze and think through problems independently
  • Ability to organize and prioritize work
  • Ability to learn rapidly and function as needed
  • Ability to switch from one task to another with ease.
  • Ability to withstand pressure (i.e. responding to queries from both employees and upper-management on a timely basis)
  • Ability to make sound business decisions
  • Ability to develop good interpersonal business relations

REPRESENTATIVE DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

  • Monitors and reviews work assignments performed by team members for accuracy and timeliness
  • Reviews workflows for efficiencies and internal controls
  • Coordinates and schedules periodic cut-off events and closings
  • Plans and schedules year-end closing processes
  • Coordinates internal and external audits as required
  • Establishes general ledger accounts based on legislative changes
  • Monitors financial activity for financial compliance with state and federal regulations
  • Prepares and meets with employees in regard to performance evaluations and provides feedback for the evaluations of support staff
  • Coordinates activities and tackles problematic issues with other departments and outside agencies in relation to cash management tasks 
  • Responsible for staying aware and knowledgeable of tasks performed by supervised personnel
  • Performs other duties and assignments as directed by upper management and as required

    This classification description is not intended to be, nor should it be construed as an all inclusive list of the duties associated with a particular position. Management may require incumbents to perform job duties other than those contained in this document at any time.

    PHYSICAL REQUIREMENTS

    Physical requirements include:

    • Working on a personal computer for 8-10 hours per day in two-hour intervals
    • Performing 10-key operations at a rate of 75 kpm for a total of 2-3 hours per day intermittently
    • Lifting and lowering up to 30-pound boxes of paper up to four feet
    • Replenishing paper and changing ribbons and toner cartridges in printers
    • Moving freely within the department, the building and outside offices

    Conclusion

    VETERANS' PREFERENCE: Preference will ONLY be entitled upon initial appointment for eligible veterans and eligible spouses of veterans. Documentation to support entitlement to preference MUST be provided at the time of application.

    RESPONSE/RECOVERY ACTIVITIES: Employees may be required to participate in response/recovery activities in response to a major emergency or natural disasters affecting County operations. In such situations, every effort will be made to maintain operations, but employees may be assigned to carry out response activities suited to their skills and capabilities.

    CLERK OF THE CIRCUIT COURT IS AN EQUAL OPPORTUNITY EMPLOYER

    The Clerk of the Circuit Court provides equal employment opportunity to all persons, regardless of age, race, religion, color, national origin, sex, political affiliations, marital status, non-disqualifying physical or mental disability, age, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism or other non-merit factors.

    Clerk of the Circuit Court welcomes and encourages applications from minorities, veterans, and persons with physical and mental disabilities, and will reasonably accommodate the needs of those persons in the application and testing process. The decision on granting reasonable accommodation requests will be on a case-by-case basis.

     



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