|Date Opened||11/15/2019 5:00:00 PM|
|Filing Deadline||12/6/2019 11:59:00 PM|
|Salary||$43,902 - $70,242/year|
|Department||Clerk of Circuit Court|
|Job Type||Open Recruitment|
As a member of our working team, you will occupy a position offering a unique challenge. You are, in effect, working both for your neighbors and yourself while constantly improving your community. You are a public employee performing essential services for the people of Hillsborough County. Our county’s citizens are affected by your on-the-job performance and their opinions of our organization are directly influenced by your conduct. Wherever you work in the Clerk’s organization, please keep in mind the trust that the people of Hillsborough County have placed in your hands. By meeting all of your responsibilities in the most efficient and courteous manner possible, you will find your efforts rewarding.
Job opportunities are offered first to current Clerk of the Circuit Court Employees. If a Clerk employee is not selected, consideration will be then given to applicants outside of the office.
This office reserves the right to consider how your application is prepared. It will be considered only if it is written with clarity and contains the required transcripts, certificates and licenses or other specified documents.
IDEAL CANDIDATE PROFILE
JOB SPECIFIC COMPETENCIES
• Accounting system or ERP system knowledge. Knowledge of an Oracle, SAP or similar ERP system would be a big plus.
• Strong interpersonal and communication skills.
• Ability to interact with management and other personnel both within the County Finance Department and at outside departments is needed.
• Ability to work independently, but knowing when to ask for assistance or management advice.
• Knowledge of the OnBase document management system would be a plus.
• Ability to acquire knowledge of applicable Florida Statutes, County Ordinances, Administrative Orders, Policies and Procedures, and chart of accounts (revenues and expenditures).
• Ability to learn quickly.
• Skill in the writing or updating procedures about your own responsibilities.
• Skill in moving from one job activity to another quickly and efficiently.
• Knowledge of Excel, Word, and other computer applications.
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. This job has essential functions such as the following:
(a) Hillsborough County Board of County Commissioners has over a billion dollars in bonds and notes payable. This job requires preparing debt service payment requests (such as bank wires) and debt-related journal entries in accordance with debt covenants and other requirements. This job requires ensuring that budget appropriations are proper and set up in advance to allow debt service. It also requires preparing workpapers for arbitrage rebate compliance in accordance with Section 148 of the Internal Revenue Code under the supervision of management.
(b) This job involves supporting the annual County audit. For example, this support may include preparing schedules, providing information or answering auditor questions.
(c) This job includes preparing requisitions through the Oracle ERP system for purchases by County Finance, Payroll and Clerk’s Accounting departments. This job also includes preparing County Finance Department payment requests, allocations of costs between departments, as well as documents for the Clerk’s (and top level management’s) authorization to make certain purchases.
(d) The County Finance Department uses OnBase for document workflow and retrieval and is mostly paperless for major payment and receipt functions. This job involves scanning public official bonds and other vital records for retention in OnBase in accordance with state of Florida Record Retention Guidelines, preparing record destruction forms for management and state of Florida approval, and preparing certain record retention documentation. The objective is to become a record retention expert for the department.
(e) Cross-training for other functions as needed such as capital assets, budget monitoring, ERP system account maintenance, and grants. The incumbent will work in a self-directed manner and work on longer-term special projects as necessary as well as perform other duties and assignments as directed by management.
This classification description is not intended to be, nor should it be construed as an all inclusive list of the duties associated with a particular position. Management may require incumbents to perform job duties other than those contained in this document at any time.
VETERANS' PREFERENCE: Preference will ONLY be entitled upon initial appointment for eligible veterans and eligible spouses of veterans. Documentation to support entitlement to preference MUST be provided at the time of application.
RESPONSE/RECOVERY ACTIVITIES: Employees may be required to participate in response/recovery activities in response to a major emergency or natural disasters affecting County operations. In such situations, every effort will be made to maintain operations, but employees may be assigned to carry out response activities suited to their skills and capabilities.
CLERK OF THE CIRCUIT COURT IS AN EQUAL OPPORTUNITY EMPLOYER
The Clerk of the Circuit Court provides equal employment opportunity to all persons, regardless of age, race, religion, color, national origin, sex, political affiliations, marital status, non-disqualifying physical or mental disability, age, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism or other non-merit factors.
Clerk of the Circuit Court welcomes and encourages applications from minorities, veterans, and persons with physical and mental disabilities, and will reasonably accommodate the needs of those persons in the application and testing process. The decision on granting reasonable accommodation requests will be on a case-by-case basis.