Program Coordinator (PTB)
|Date Opened||2/1/2019 5:01:00 PM|
|Filing Deadline||2/15/2019 11:59:00 PM|
|Salary||$41,288.00 - $73,840.00/year|
|Department||Port Tampa Bay|
|Job Type||Open Recruitment|
Hillsborough County (County seat of Tampa, FL) is a great place to work! Situated along Florida's Gulf Coast, this region boasts an enviable quality of life with year round sunshine, a unique cultural heritage and a diverse business climate. For both individuals and companies alike, Tampa offers accessibility, affordability and opportunity.
Hillsborough County Government is a great employer looking for new members to join its team who are aligned with the core values of commitment to excellence; stellar customer service; and embracing diversity, transparency, and accountability. Our employees enjoy careers that are professionally and personally rewarding and provide competitive and reasonable compensation.
Hillsborough County Government consists of many independent agencies and thousands of employees. We provide a wide range of municipal services to the citizens of Hillsborough County, including port operations, childrens' education, arts and culture, courts, planning and zoning, public transportation, environmental protection, and employment-related services.
Read below to learn more about this exciting opportunity to join our team.
IDEAL CANDIDATE PROFILE
A Bachelor's degree; and
One or more years of experience in Office Administration within a maintenance/construction office; and
Possession of a valid Florida Driver license.
An equivalent combination of education, training and experience that would reasonably be expected to provide the job-specific competencies noted below.
JOB SPECIFIC COMPETENCIES
- Knowledge of computer databases and spreadsheet systems.
- Knowledge of English grammar, spelling and punctuation.
- Ability to organize and maintain paper and/or electronic files and records.
- Ability to use general office equipment and to perform a variety of clerical duties such as answering telephones, filing, copying, scanning, receiving and sorting mail, inventorying and order supplies.
- Ability to perform accurate computations and verification of data relating to the Facilities Management operations.
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.
- Assists in the overall administration of the office, prepares correspondence for director's signature, maintains calendars, distributes incoming mail, maintains department's filing system, and coordinates meetings.
- Receives telephones calls and emails and answers inquiries or forwards to appropriate person for response from department. Customer service by providing information as needed to the PTB departments, tenants and other agencies requesting information relating to management of PTB owned and/or operated property/buildings.
- Prepares all purchase invoices for approval for payment by the Facilities Management Director of PTB facilities.
- Audits monthly utility bills for PTB to ensure accuracy and completeness of billing information and account set up.
- Prepares budget by reviewing and compiling data and submits for director's approval. Monitors expenditures to ensure funds are efficiently utilized and expenditures do not exceed allocated funding.
- Researches data and prepares variety of reports relevant to the costs for the maintenance of PTB facilities.
- Trains new employees in the use of the HRIS system.
- Performs other related duties as required.
This classification description is not intended to be, nor should it be construed as an all inclusive list of the duties associated with a particular position. Management may require incumbents to perform job duties other than those contained in this document at any time.
- Supplemental Questionnaire and Application Screening
- Establish List of Qualified Candidates
- Department Selection Interviews*
- Background Investigation
*The Department named at the top of this job bulletin is responsible for reviewing the qualified applications on the referral list and will carefully consider all qualified submissions during the screening of candidates. You will be contacted by the department directly if you are selected to continue in the recruitment process. Due to the high level of interest in the position, it will not be possible to interview every minimally qualified applicant. The Department, or its Human Resources Department, will notify you, via email, when the position has been filled.
SPECIAL NOTE: All selected applicants for employment at Port Tampa Bay must successfully pass a fingerprint based criminal history check in accordance with Florida State Statute 311.12 (Seaport Security Standards).
VETERANS' PREFERENCE: The Civil Service Board and its client agencies value the service veterans and their family members have given to our country and support the hiring of returning service members and military spouses. Therefore, special consideration and priority in appointment will be given to veteran preference-eligible applicants (as described in Section 295.07, F.S.) throughout each step of the selection process by the employing agency. Applicants currently serving in active duty are not eligible for veterans' preference. A veteran is defined as a person who served in the active military, naval, or air service and was discharged or released under honorable conditions (or who later received an upgraded discharge under honorable conditions). However, current members of any reserve component of the United States Armed Forces or the Florida National Guard are eligible.
The applicant claiming veterans' preference is responsible for providing required documentation (click here for further information on documentation requirements) that clearly shows dates of service, campaign awards or medals received, and character of discharge (DD-214 Member-4 or Service-2 copy) to support entitlement to preference. This documentation should be provided at the time of application submission. Documentation can easily be provided to us electronically through this online application system (preferred), but can also be provided to us by email, fax, or USPS. However, in ALL cases, required documentation must be provided to us prior to the closing date of the vacancy announcement.
Applicants that meet the minimum job requirements and qualify for Veterans’ Preference who believe they have not been afforded employment preference in accordance with applicable Florida law, may file a written complaint requesting an investigation with the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd, Room 214, St. Petersburg, Florida 33708. The complaint must be filed within 60 calendar days from the date the applicant receives notice that s/he was not selected. Prior to filing a complaint, however, it is the responsibility of the preference-eligible applicant to contact the employer at least one time after 45 days have passed from the final date for submitting an application or the interview date, whichever is later in time, if the applicant has not received notice of a hiring decision.
For more information on Veterans' Preference, please visit the Civil Service Board website by clicking here.
DRUG-FREE WORK PLACE: The employers of Hillsborough County have implemented a drug-free workplace and all offers of employment are conditioned on job applicants successfully passing a drug test.
RESPONSE/RECOVERY ACTIVITIES: Employees may be required to participate in response/recovery activities in response to a major emergency or natural disasters affecting County operations. In such situations, every effort will be made to maintain operations, but employees may be assigned to carry out response activities suited to their skills and capabilities.
HILLSBOROUGH COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Hillsborough County provides equal employment opportunity to all persons, regardless of age, race, religion, color, national origin, sex, political affiliations, marital status, non-disqualifying physical or mental disability, age, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism or other non-merit factors.
AMERICANS with DISABILITIES ACT (ADA): Hillsborough County welcomes and encourages applications from persons with physical and mental disabilities, and will reasonably accommodate the needs of those persons in the application and testing process. The decision on granting reasonable accommodation requests will be on a case-by-case basis.