County Administrator HR Clerk of the Circuit Court

Assistant Director of Facility Services

Recruitment #1910-ADFCSVTSEH-001

Introduction

WHY JOIN US

Hillsborough County Government provides employees with careers that are both professionally and personally rewarding. With a wide range of independent agencies to choose from, the opportunities within Hillsborough County Government are endless! You are not just an employee within the government, you are an ambassador and business partner making a huge impact within our community that helps shape our future.

WHY WE EXIST

Our mission is to provide effective quality service at a reasonable cost with courtesy, integrity and accountability in a manner that protects and enhances the quality of life of our diverse population.

IDEAL CANDIDATE PROFILE

The ideal candidate will have a thorough knowledge of computer systems and a demonstrated ability to use business application software, and be competent in the use of AutoCAD and computer graphics programs, and demonstrate a broad knowledge of Federal, State, and Local Site, Building and Construction codes and regulations.

MINIMUM QUALIFICATIONS

A Bachelor's degree from an accredited college or university with a major in Industrial Technology, Business Administration, Architecture, Engineering or related field; and Six years of progressively responsible experience in construction or facilities management within a government agency, convention center, stadium or other public assembly venue.  

Or

An equivalent combination of education, training and experience that would reasonably be expected to provide the job-specific competencies noted below.

DUTIES AND RESPONSIBILITIES

  • Develops and implements long-term and day-to-day operational policies and procedures for completing capital improvement projects.
  • Develops and assembles requests for proposals, requests for qualifications and bid documents and coordinates any required reviews to ensure consistency and accountability with State Law and Authority policies.
  • Determines the appropriate purchasing methods for implementing procurement for capital improvement projects (Bid, RFP, RFQ, Sole Source, Piggyback or Emergency Purchase).
  • Oversees the management and implementation of planning, design, and construction of all capital projects for the Authority.
  • Conducts planning sessions and establishes timelines, required information and individual roles and responsibilities for the project.
  • Determines appropriate method of solicitation in accordance with applicable laws and Authority policy.
  • Analyzes and reviews requisitions, specifications and scope of work to ensure they promote competition and best value for the Authority.
  • Develops and assembles procurement documents and coordinates any required reviews to ensure consistency and accountability.
  • Identifies potential vendors, using various sources, to ensure adequate competition.
  • Presides at Pre-Bid/Proposal Conferences to provide information and instructions.
  • Responds to vendor questions to ensure clarity and equality in the solicitation of documents. Identifies addendum related issues.
  • Prepares and issues addendum to ensure consistency and equality in the purchasing process.
  • Prepares all necessary documents, places required advertisements and conducts pre/bid-proposal conferences.
  • Assists in conducting public bid/proposal openings when required by law or Authority policy.
  • Reviews bids/proposals for compliance with law and Authority policy and document findings.
  • Tabulates bid/proposal results. Oversees the development and execution of procurement contracts.
  • Works with procurement manager to issue purchase orders to winning bidder/proposer. Responsible for procurement of services for ongoing yearly reports such as Life Safety update, Slip Tests, and Building Condition assessment.
  • Formulates clauses, contract terms and conditions for capital improvement project documents.
  • Negotiates pricing for non-bid/proposal purchases.
  • Acts as liaison with outside organizations, construction contractors, architects, primary tenants, vendors, city departments, code officials and private firms to facilitate communication and coordination with internal planning staff related to capital improvement project planning.
  • Responsible for preparation and budgeting for facility related portion of RFP’s for special events such as bowls, playoffs, concerts, other sporting events and entertainment. Reviews, advises, and approves tenant proposed improvements for compliance with Authority operational and facility procedures and maintenance practices.
  • Coordinates review, approval and implementation of infrastructure improvements and equipment installation by cellular and telecommunication providers, maintains records of such.
  • Conducts regular facility inspections to review facility, grounds, landscaping, equipment, personnel, general activity and shares findings and observations with other departmental managers or coordinators to assist in maintaining a superior level of facility function, polish and efficiency, and reviews and recommends equipment, supplies and materials required to provide services to Authority and their clients.
  • Assists departmental participation in the automated preventive maintenance program; ensures department compliance and maintenance of equipment/systems database.
  • Attends and participates in Authority capital project planning meetings and participates in other weekly meetings necessary for conducting internal and external business.
  • Attendance and/or travel may be required for meetings held off site.
  • Participates in budget meetings and provides input relating to expenditure projections.
  • Verifies proper coding of all facility department purchases to ensure accurate accounting and sufficient data for appropriate planning and expenditure projecting.
  • Provides leadership on continuous improvement and team building efforts.
  • Participates in employee committees and staff meetings emphasizing team management, high morale and quality service to Authority customers. Seeks out, develops, and assists in the participation in industry related associations and trade shows in support of quality service to our clients.
  • Keeps abreast of innovations, improvements in procedures, and developments within the operational aspects of our industry to seek better methods to improve efficiency, levels of service, personnel performance, and reducing operating costs.
  • Assist in providing a safe environment free of harassment for department employees and ensure compliance with all Authority policies, applicable OSHA standards and local, state, and federal laws including the Americans with, Disabilities Act of 1990.
  • Uses computer terminal to enter and retrieve information and prepare reports on capital projects for the Director of Facility Services or other departments as required.
  • Oversees the creation and maintenance of capital improvement project records to ensure that required documentation is compiled in accordance with applicable laws and Authority policy.
  • Participates in and provides support for events as required.
  • Performs other duties, functions, special projects and responsibilities, as assigned.

JOB SPECIFICATIONS

  • Considerable knowledge of the principles and practices of architecture, construction and project management.
  • Knowledgeable in all administrative and operational rules, procedures and programs of the Authority. 
  • Ability to work irregular schedules, including evenings, weekends and holidays; the performance of work assignments may not be directly related to job specifications.
  • Adjustments of shifts, overtime, breaks, etc. may be required upon short notice.
  • Ability to develop and maintain accurate records, logs and reports for the department and the facilities.
  • Ability to interact with fellow employees, clients, the general public and outside vendors in a courteous, cooperative and professional manner.
  • Ability to maintain a high public image, positive attitude and demeanor when performing a service for customers and the general public in the facilities.
  • Ability to use considerable initiative, think independently and exercise sound judgment.
  • Ability to demonstrate excellent oral and written communication skills in the English language.
  • Ability to walk or stand for long periods of time.
  • Ability to work in non-conditioned environment.

Conclusion

WHAT'S IN IT FOR YOU

We offer much more than the competitive pay you expect. We value our employees and Hillsborough County Government is committed to providing a comprehensive and competitive benefits package. And because we understand that no two people are exactly alike, you can choose what best suits the needs of you and your family.

  • Health Plan: The County pays towards health insurance premiums for all employees. Employees can select from two (2) healthcare plan options. Coverage is effective the first of the month following thirty (30) days of employment.
  • Dental Insurance: Employees are eligible to enroll in the dental coverage and choose from four options: High DMO, Low DMO, a network Open Access Plan, and a PPO. Coverage is effective the first of the month following thirty (30) days of employment.
  • Vision Care: Employees and their dependents are eligible to enroll in the vision coverage. Co-payment coverage includes exams, lens and frame, as well as an allowable contact lens expense. Coverage is effective the first of the month following thirty (30) days of employment.
  • Employee Assistance Program: This program provides all employees and family members with professional, confidential counseling sessions. All employees and dependents are afforded up to six (6) free visits per Plan year. Coverage begins on the first day of employment.
  • Tuition Reimbursement: Employees may be reimbursed up to $1,000 (undergraduate), $2000 (graduate) per fiscal year for classes at an accredited college or university for courses that enhance your ability to perform your current job duties.
  • Holidays: Employees receive up to twelve (12) paid holidays per year.

Visit our Benefits page for more exciting details.

Veteran’s Preference:

Do you qualify for Veteran's Preference? Preference will only be entitled upon initial appointment for eligible veterans and eligible spouses of veterans. Documentation that clearly shows dates of service, campaign awards or medals received, and character of discharge (DD-214 Member-4 or Service-2 copy) to support entitlement to preference must be provided at the time of application.

Equal Opportunity Employer:

Hillsborough County Government provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Hillsborough County Government complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Hillsborough County welcomes and encourages applications from minorities, veterans, and persons with physical and mental disabilities, and will reasonably accommodate the needs of those persons in the application and testing process. The decision on granting reasonable accommodation requests will be on a case-by-case basis.

Hillsborough County Government expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Hillsborough County Government’s employees to perform their job duties may result in discipline up to and including discharge

Hillsborough County is a drug free workplace.

Response/Recovery Activities:

Employees are required to participate in response/recovery activities in response to an emergency or natural disaster affecting County operations and/or its citizens. In such situations, every effort will be made to maintain operations, but employees will be assigned to carry out response activities suited to their skills and capabilities. *MON*