Los Angeles Community College District

Plans, organizes, directs, coordinates, and evaluates the District's centralized business services functions which include the areas of contracts, procurement, risk management, and general support services.

Plans and directs the District's centralized business services functions which includes the areas of:

Contracts

Risk management

Procurement

Employee benefits

General staff support services

Directs the preparation of specifications, bid conditions, award of contracts, contracts, and related documents.

Directs a District-wide risk management program which includes property and liability insurance, tort liability, workers' compensation, and acts as a technical advisor.

Directs the development, implementation, and maintenance of a risk avoidance program.

Provides general administrative direction over the facilities management for the District Office.

Provides general administrative direction over the business services for the LACCD Van de Kamp Innovation Center (VDK Center) and District leased commercial property.

Directs the operations of the District Office Support Services Unit.

Assists the Vice Chancellor/Chief Financial Officer in developing business plans and policies which are consistent with the goals and objectives of the District and prevailing business trends and practices.

Advises the Vice Chancellor/Chief Financial Officer and District management through oral and written reports of objectives, critical problems, achievements, improvement recommendations, and on requirements and restrictions of laws, rules, and policies affecting the District's business services functions.

Provides advice and assistance to District executives and administrators regarding legal and regulatory requirements and District policies, processes, and procedures related to assigned business functions.

Coordinates the District's centralized business services functions with other departments and the colleges.

Represents the District at a variety of meetings, committees, and conferences on matters related to business services.

Analyzes state legislative and administrative decisions, regulations, and policies to determine their impact on the business operations of the District and makes recommendations on how to implement new requirements.

Directs the design, implementation, and maintenance of integrated information systems applicable to the District business services functions and recommends improvements.

Directs and prepares correspondence, reports, and presentations regarding business services.

Develops and oversees the maintenance of the office budget.

May act as the Vice Chancellor/Chief Financial Officer, in their absence, on designated matters.

Performs related duties as assigned.

A Director of Business Services is responsible for administering a diverse group of District-wide business functions which include the areas of contracts, risk management, procurement, and general support services.

A Procurement Manager plans, coordinates and manages the procurement activities of the District which include the negotiation, preparation, and execution of a variety of contracts, leases, and procurement activities in accordance with applicable law and policy.

A Risk Management Coordinator plans, coordinates, and administers the District’s risk management areas related to a workers’ compensation program and insurance claims program, which includes property, liability, and student insurance claims.

General direction is received from the Vice Chancellor/Chief Financial Officer. General supervision is exercised over management, professional, technical, and clerical staff assigned to Business Services.

Knowledge of:

Principles and practices of governmental procurement and contracting

Principles and practices of contract law

Principles and practices of risk management

Policies and business practices of the insurance industry

Principles and practices of business and public administration

Enterprise systems and software used in business services operations

Principles and practices of personnel management

Federal, state, and local laws, ordinances, codes and regulations related to assigned functions

State legislative processes and procedures

Principles and practices of budget preparation and control

Current trends and developments in the assigned business areas

Principles of organization and management

Principles of supervision, training, and human relations

Ability to:

Plan, organize, direct, coordinate, and evaluate a complex and diverse program of business functions

Recognize the critical elements of problems, develop and evaluate data, determine solutions, and make logical recommendations

Interpret and apply laws, rules, regulations, and policies pertinent to assigned business functions

Evaluate the effectiveness of organization, staffing procedures, and related matters

Develop and implement operating changes required to achieve goals and objectives

Anticipate conditions, plan ahead, establish priorities, and meet schedules

Act independently and promptly to situations and events

Motivate, direct, train, and develop others

Stimulate teamwork and promote cohesiveness to achieve departmental goals

Establish and maintain effective working relationships with administrators and staff of the District and other public and private organizations

Develop and implement strategic plans

Provide leadership and technical assistance to others

Integrate technology into business decisions and operations

Successfully navigate and thrive in a multi‐institution context through persuasion, consensus, and effective communication

Maintain poise and exercise good judgment in challenging situations

Actively contribute to a culture of constructive collaboration and innovation with colleagues

Consistently use and promote professional standards and practices related to assignments

Allocate and effectively utilize the human, fiscal, and physical resources of the department

Prepare effective written and oral communications, reports, and presentations

Effectively utilize computer equipment and management information systems in the performance of duties

Travel to off-site meetings

Education and Experience:

A bachelor's degree from a recognized college or university preferably with a major in business administration, public administration, or a related field. An advanced degree in one of the aforementioned majors is desirable.

AND

Five years of recent, full-time, paid, professional-level experience in a senior business management position with responsibility for administering a variety of business functions which included risk management and procurement for an organization employing 500 or more employees. Experience must have included the supervision of staff, which included professional level employees. Public agency experience is desirable.

Special:

A valid Class "C" California driver's license must be obtained within 10 days of establishing residency in the State of California.

Travel to locations throughout the District is be required.

Must meet the requirements for bonding.

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about their ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, they should always apply for a position and request reasonable accommodation at the appropriate time.