Los Angeles Community College District

Under the direction of the Director of Accounting and Vice Chancellor/Chief Financial Officer, plans, organizes, and directs assigned day-to-day activities of the District’s general and special funds accounting, payroll, and related operations.

Plans, organizes, directs, and reviews the work of assigned professional and technical staff engaged in professional and clerical accounting activities related to general and special funds accounting, payroll, and related operations of the District.

Directs and participates in the development and revisions of policies, procedures, practices, and guidelines pertinent to the administration of assigned accounting, payroll, and related functions.

Directs the classification of documents, preparation of entries to the general books and ledgers, and preparation of accounting statements and special reports.

Directs the pre-audit of payroll transactions requiring the verification of accuracy and completeness of personnel assignment authorizations, time reports, salary schedules, and payroll deductions.

Directs the analysis of accounting and payroll reports to measure performance and identify deficiencies which may affect the ability of the District to meet financial and operational performance standards and goals.

Provides technical advice and guidance to District administrators on complex accounting, payroll, and related matters.

Advises administrative staff through oral and written reports of objectives, critical problems, achievements, improvement recommendations, and on requirements and restrictions of laws, rules, and policies affecting the District’s accounting, payroll, and related operations.

Assists in providing administrative direction to student financial aid programs at the colleges and directs the operations of the central financial aid unit.

Directs the disbursement of District funds related to accounting, payroll, and related operations in accordance with applicable laws, rules, and policies.

Coordinates the work of assigned units with the colleges and other divisions.

Analyzes state legislative and administrative decisions, regulations, and policies to determine their impact on the accounting, payroll, and related operations of the District and makes recommendations on how to implement new requirements.

Evaluates accounting and payroll systems and recommends improvements and/or necessary changes that increase efficiency and effectiveness.

Represents the District, as designated, before state and local agencies on matters related to District accounting, payroll, and related functions.

Directs and prepares correspondence, reports, and presentations regarding accounting, payroll, and related activities.

Directs the selection, training, and supervision of unit staff to ensure proficient performance and a productive environment.

May act on behalf of the Director of Accounting and Vice Chancellor/Chief Financial Officer on designated matters.

Performs related duties as assigned.

An Assistant Director of Accounting assists in the administration of the District’s general and special funds accounting, payroll, and related operations.

A Director of Accounting plans, organizes, coordinates, evaluates, and directs the District’s general and special funds accounting, payroll, and related operations.

A Vice Chancellor/Chief Financial Officer is the executive head over the District's financial and business management operations which include treasury, general and special funds accounting, budget, payroll, tax, risk management, procurement, and related activities. The Incumbent in this class is also responsible for directing the establishment of financial and accounting system controls and standards and ensuring timely financial and statistical information for management and/or Board use.

General direction is received from the Director of Accounting and Vice Chancellor/Chief Financial Officer. General supervision is exercised over management, professional, technical, and clerical staff assigned to the unit.

Knowledge of:

Principles, practices, procedures, and theories of accounting with an emphasis on governmental accounting, including GAAP

Principles, practices, and procedures of auditing

Banking and investment policies, regulations, and practices

Research, statistical, and forecasting methods used in accounting analysis and management

Federal, state, and local laws, ordinances, codes, and regulations affecting the accounting operations of the District

Federal, state, and local laws relative to wages, salaries, fringe benefits, deductions, and the disbursement of funds

Enterprise systems and software used in accounting

Principles and practices of organization and management

State Legislative processes and procedures

Principles and practices of business and public administration

Principles of supervision, training, and human relations

Ability to:

Plan, direct, and coordinate assigned general and special funds accounting, payroll, and related activities of the District

Design and manage effective control, information, and documentation systems

Interpret and apply laws, rules, regulations, and policies pertinent to accounting, payroll, and related activities

Anticipate conditions, plan ahead, establish priorities, and meet schedules

Act independently and promptly to situations and events

Recognize critical elements of problems, develop and evaluate data, determine solutions, and make logical recommendations

Prepare and present effective written and oral communications and reports

Effectively communicate highly technical information concisely and in understandable terms

Integrate technology into business decisions and operations

Maximize use of available human, fiscal, and physical resources

Provide leadership and technical assistance to others

Train, supervise, and motivate assigned staff

Stimulate teamwork and promote cohesiveness towards the achievement of goals

Maintain poise and exercise good judgement in challenging situations

Consistently use and promote professional standards and practices related to assignments

Maintain a focus on details, quality, and precision in the performance of duties

Actively contribute to a culture of constructive collaboration and innovation with colleagues

Establish and maintain effective and cooperative working relationships with District administration, staff and representatives of government agencies and various private organizations

Travel to off-site meetings

Learn specialized software applications used in accounting systems

Education:

A bachelor’s degree from a recognized college or university preferably with a major in accounting, business administration, economics, finance, public administration, or a related field; OR a valid license to practice as a Certified Public Accountant in California.

Experience:

Five years of recent, full-time, paid, professional-level experience in accounting in a centralized accounting and disbursements department. Two years of the required experience must have been in an administrative or supervisory position. Public agency experience is desirable.

Special:

A valid Class "C" California driver's license.

Travel to locations throughout the District is required.

Must meet the requirements for bonding.

• Medical and dental insurance and vision care plans are provided for employees and their dependents.
• A $50,000 life insurance policy is provided free of charge for each employee.
• New employees receive 12 full-pay days and 88 half-pay days of illness leave.
• 19 paid holidays per year.
• Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District. Vacation days for management and confidential positions begin at 15, 20, or 24 days.
• Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty.
• Employees become members of the Public Employees Retirement System. Employees are also covered by Social Security.
• Employee Assistance Program

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about their ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, they should always apply for a position and request reasonable accommodation at the appropriate time.