Los Angeles Community College District

Plans, schedules, and supervises the work of a unit engaged in processing and maintaining clerical accounting and other related documents and resolves the most complex account discrepancies of the unit.

Plans, schedules, and supervises, the day-to-day work of a group of employees engaged in processing clerical accounting and other related documents, maintaining accounting records, performing cash collection duties, and making payments of non-salary obligations of the District.

Selects, trains, and supervises assigned clerical accounting staff.

Evaluates, revises, and implements work methods and procedures used by the unit in the clerical processing of accounting documents and data.

Assesses workload requirements, establishes priorities for completion of work, prepares work schedules to meet deadlines, sets up flow of work, and assigns work accordingly.

Reviews the work of subordinates for accuracy, adequacy, and compliance with instructions, procedures, and work methods.

Utilizes computerized systems in the processing of accounting related data.

Trains employees in the work of the unit and evaluates and advises them on work performance.

Answers questions of subordinates on matters subject to interpretation.

Resolves discrepancies and handles non-routine inquiries regarding accounts.

Explains operating procedures, policies, and regulations to vendors and staff of the District.

Answers non-routine inquiries from administrators, instructional staff, vendors and students regarding encumbrances, expenditures, account balances, and accounting procedures and policies.

Participates in clerical accounting functions of the unit during peak work-load periods and in the absence of regularly assigned personnel.

Prepares accounting documents and reports related to the work of the unit.

On designated matters, acts for a supervisor in his/her absence.

Performs related duties as assigned.

A Supervising Accounting Technician applies a thorough knowledge of the District's accounting system in planning, scheduling, and supervising the day-to-day operations of a college fiscal office or a large District Office unit engaged in processing clerical accounting and other related documents and data; and is responsible for performing the more difficult clerical accounting functions of the unit during peak workload periods and in the absence of regularly assigned staff.

A Senior Accounting Technician applies a working knowledge of the District's accounting system while acting in a lead capacity with responsibility for overseeing the day-to-day operation of a small unit engaged in processing clerical accounting and other related documents.

An Accounting Technician applies a basic knowledge of double entry accrual clerical accounting methods, techniques and procedures in the maintenance of specific accounts which includes verifying documents, adjusting accounts, closing accounts, preparing data for accounting statements, and resolving discrepancies.

General supervision is received from a classified supervisor or manager. Immediate supervision is exercised over assigned clerical accounting and other clerical staff.

Knowledge of:

Accounting principles and practices

Principles and methods used in preparing accounting statements

Office management practices and procedures

Principles of supervision and training

Capabilities of computer systems, software, and hardware used in the processing of accounting data

Accounting codes, classification, and terminology

District's accounting policies, procedures, and requirements

Principles and methods of account maintenance

Cash verification systems and procedures

Cashiering procedures and practices

Common clerical banking procedures

Practices and procedures used in processing and recording of accounting information and transactions

Customer service techniques for public contact in person, on the phone, and in written communication

Principles of effective business writing

Recordkeeping procedures

Letter, memorandum, and report formats

Skill in:

Use of computers and standard office equipment

Ability to:

Plan, assign, and supervise the work of assigned staff

Train others in specialized accounting practices and procedures

Analyze complex accounting data, draw conclusions, and make recommendations

Effectively utilize computer systems and software in the performance of duties

Give clear and concise instructions

Evaluate work methods and performance

Critically review source data and detect and correct errors in accounting records

Apply complex accounting practices and procedures

Work under the pressures of recurring deadlines with frequent interruptions

Effectively communicate orally and in writing

Prepare required reports for the unit

Establish and maintain effective relationships with District staff, students, and the public

Learn specialized governmental accounting practices and procedures

Learn specialized software applications

Education and Experience:

Graduation from high school or its equivalent AND thirteen semester units of college-level accounting classes

AND

Three years of full-time, paid clerical accounting experience which must have included use of accounting related computer equipment and software. One year of the required experience must have also been in a lead or supervisory position. A successfully completed college-level course in supervision or management may substitute for the required one year of experience in a lead or supervisory position. Courses in office management and supervision are desirable.

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.