Los Angeles Community College District

Acts as a lead and participates in the work of a small unit engaged in processing clerical accounting and other related documents.

Trains, assigns, and reviews the work of a small group of employees engaged in processing and maintaining clerical accounting and other related data, performing cash collection duties, and making payments of non-salary obligations of the District.

Determines the most efficient work procedures and techniques for assigned staff to ensure timely completion of work projects.

Summarizes transactions and prepares control and posting documents.

Totals account entries, provides trial balances, and summarizes balances of detail accounts.

Initiates documents to transfer balances from detail accounts to summary accounts.

Reconciles accounts by comparing account balances with related data to assure agreement; reviews records and source documents to identify significant changes in account balances and sources of discrepancies; and determines corrective entries or action required to balance accounts.

Inputs and reconciles invoices, purchase orders, contracts, and receiving documents in order to process appropriate payments.

Utilizes computerized systems in the processing of accounting related data.

Reviews accounting data and resolves account discrepancies.

Researches and abstracts data from accounts, statements, and source documents used to prepare specified reports.

Answers inquiries from administrators, instructional staff, vendors and students regarding encumbrances, expenditures, account balances, and accounting procedures and policies.

Answers questions of staff and resolves problems on matters subject to interpretation.

Provides training to assigned staff in the work of the unit.

Performs related duties as assigned.

A Senior Accounting Technician applies a working knowledge of the District's accounting system while acting in a lead capacity with responsibility for overseeing the day-to-day operation of a small unit engaged in processing clerical accounting and other related documents.

An Accounting Technician applies a basic knowledge of double entry accrual clerical accounting methods, techniques and procedures in the maintenance of specific accounts which includes verifying documents, adjusting accounts, closing accounts, preparing data for accounting statements, and resolving discrepancies.

A Supervising Accounting Technician applies a thorough knowledge of the District's accounting system in planning, scheduling, and supervising the day-to-day operations of a college fiscal office or a large District Office unit engaged in processing clerical accounting and other related documents and data; and is responsible for performing the more difficult clerical accounting functions of the unit during peak workload periods and in the absence of regularly assigned staff.

General supervision is received from a classified supervisor or manager. Serves as lead over assigned clerical accounting and other clerical staff.

Knowledge of:

Accounting principles and practices

Methods used in preparing routine accounting statements

Capabilities of computer systems, software, and hardware used in the processing of accounting data

Standard accounting codes, classification, and terminology

District's accounting policies, procedures, and requirements

Methods used in maintaining accounts

Cash verification systems and procedures

Cashiering procedures and practices

Principles of training

Office management practices and procedures

Common clerical banking procedures

Practices and procedures used in processing and recording of accounting information and transactions

Business English, punctuation, spelling, and grammatical usage

Customer service techniques for public contact in person, on the phone, and in written communication

Recordkeeping procedures

Skill in:

Use of computers and standard office equipment

Ability to:

Provide guidance and technical assistance to others

Train others in accounting practices and procedures

Give clear and concise instructions

Review complex accounting data and resolve discrepancies

Critically review source data and detect and correct errors in accounting records

Apply various accounting practices and procedures

Determine necessary adjusting entries between accounts

Make complex arithmetical computations

Work under the pressures of recurring deadlines with frequent interruptions

Post complex accounting data

Prepare accurate reports and correspondence

Maintain accurate records that meet audit requirements

Work independently

Effectively utilize computer equipment and software in the performance of duties

Work effectively and cooperatively with District staff, students, and the public

Learn specialized governmental accounting practices and procedures

Learn specialized software applications

Education and Experience:

Graduation from high school or its equivalent

AND

A. Thirteen semester units of college-level accounting classes AND two years of full-time, paid clerical accounting experience which must have included use of accounting related computer equipment and software. Lead experience in a clerical accounting unit is desirable.

OR

B. Thirteen semester units of college-level accounting classes AND one year of full-time experience as an Accounting Technician with the Los Angeles Community College District. Lead experience is desirable.

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.