Los Angeles Community College District

Reports time, performs specialized clerical duties related to the processing and tracking of payroll data records and salary savings, and resolves routine payroll problems for academic, classified, and/or unclassified employees of a college using the District's computerized payroll system and other resources.

Reviews weekly time reports and absence request forms submitted by college offices or employees for completeness, accuracy, and appropriate documentation.

Codes and inputs time reports into a computerized payroll system in a timely manner to meet established payroll deadlines.

Prepares time reports, transmittals, and adjustments using negative and positive reporting procedures established by the District Payroll Section.

In a service-oriented environment, assists college employees in resolving payroll problems by reviewing warrants and computerized payroll and employment records, identifying the source of problems, initiating corrective action, or reporting unusual problems to the District Payroll Section.

Distributes weekly time reports and related payroll documents to college offices.

Completes information from payroll records and generates special reports related to the college payroll.

Answers inquiries from employees about discrepancies in time reports and related payroll documents and explains policies and procedures and bargaining unit contract provisions related to time keeping issues.

Provides individual payroll information to employees such as illness and vacation time quotas and balances.

Contacts employees, supervisors, and staff to verify absence, leave, and employment status information for time reports.

Tracks employee payroll data related to time quotas and balances, and overtime/compensation time off in an effort to promote salary savings for the college.

Collects reimbursements from employees for jury duty or overpayment of salary for submission to the District Payroll Section.

Processes applications for emergency pay and lost warrant affidavit forms for submission to the District Payroll Section.

May provide work direction to clerical staff assigned to the unit.

Performs related duties as assigned.

A Payroll Assistant performs specialized clerical duties related to the processing and tracking of payroll data records and salary savings for academic, classified, and unclassified employees of a college and providing coordination between the District Payroll Section and employees of a college in the resolution of payroll problems using the District’s computerized payroll system and other resources. Extensive public contact is also considered an essential function of this class.

A Payroll Systems Technician performs complex clerical duties related to the processing of payroll data and records, auditing of salary payments, deductions, benefits accruals, and payroll records for compliance with rules and regulations, updating and maintaining payroll data in a computerized payroll system, and resolving salary payment, deduction, benefits accruals, and record discrepancies. Extensive public contact is also considered an essential function of this class.

A Senior Payroll Systems Technician acts in a lead capacity and participates in the work of a small unit engaged in the clerical processing of payroll data and records. Extensive public contact is also considered an essential function of this class.

A Supervising Payroll Systems Technician supervises a specialized clerical unit engaged in processing payroll data and records, including the audit of salary payments, deductions, and benefits accruals, and payroll records, the application of academic and classified rules and regulations, and collective bargaining unit agreements, extensive public contact, and the correction of errors in payments, deductions, and benefit accruals.

Immediate supervision is received from a classified supervisor. May provide work direction to assigned clerical and student employees.

Knowledge of:

Time reporting and time record processing procedures

Payroll rules, policies, and records affecting time reporting

Recordkeeping procedures

Letter, memorandum, and report formats

Correct use of business English, punctuation, spelling, and grammar

Customer service techniques for public contact in person, on the telephone, and in written communication

Capabilities of computer systems, software, and hardware used in assigned area

Skill in:

Use of computer and standard office equipment

Ability to:

Verify, code, and input time reports accurately

Make arithmetical computations accurately

Detect discrepancies in time records and take corrective action

Effectively utilize computer equipment and software in the performance of duties

Retrieve data from a computerized payroll system

Work with frequent interruptions and under the pressure of recurrent deadlines

Prepare basic reports and correspondence

Follow written and oral directions

Keep accurate and detailed records

Explain time keeping related rules and procedures

Work effectively and cooperatively with a diverse pool of District staff, students, and the public

Learn and apply information system coding procedures related to time record processing

Learn specialized computer applications and systems used in assigned area

Education:

Graduation from high school or its equivalent.

Experience:

None is required. One year of full-time, paid general clerical experience which included use of computer equipment and public contact is desirable. Time-keeping and recordkeeping experience is desirable.

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about their ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, they should always apply for a position and request reasonable accommodation at the appropriate time.