Los Angeles Community College District

Plans, organizes, and manages the negotiation, preparation, and execution of contracts, leases, and procurement documents for the District.

Plans, organize, and manages activities related to the negotiation, preparation, and execution of a variety of contracts, leases, and procurement documents for the District including construction contracts, real estate leases, material and supply contracts and education agreements, grant agreements, maintenance agreements, and specially funded program agreements.

Develops and implements procedures and work standards for contract, procurement, and leasing activities.

Acts as a technical advisor to administrators on the preparation and interpretation of contracts, and modification of technical specifications for the procurement and lease of materials and services in accordance with laws and District policies.

Interprets rules, regulations, policies, and procedures pertaining to District contractual, procurement, and leasing agreements and provides technical information to District staff, representatives of other agencies, and prospective bidders.

Ensures the most economical procurement of materials and supplies in large quantities based on need, cost, and storage facilities; evaluates the advantages of lot bidding for District-wide procurements; reviews lease versus purchase questions; and makes recommendations thereon.

Oversees the development and preparation of technical procurement specifications and formal bidding documents for complex and specialized equipment and services.

Studies proposed changes in laws, regulations, rules, and procedures to report on their impact, prepares recommendations, and implements changes.

Acts as liaison between administrators, contractors, vendors, and District staff regarding prequalification, bid and contract administration processes and ensures that due diligence requirements are met.

Oversees the development of Requests for Proposals (RFP), Invitations for Bids, and Requests for Qualification documents.

Effectively utilizes specialized software programs to process contract, procurement and leasing related documents.

Supervises and participates in the preparation of reports and correspondence relating to contracts, procurements, and leases.

Signs contracts on behalf of the District.

Oversees the resolution of complex problems and issues over contractual interpretations and between vendors and users regarding deficiencies in quality of goods or services received by the District.

Prepares and reviews contracts for submission to the Board of Trustees.

Oversees the development and maintenance of a vendor database.

Oversees demonstrations and the testing of products.

Directs the development of training sessions for college employees on contracts, procurement, and leasing procedures and practices and participates in training sessions.

Directs the maintenance of official files of contracts, construction bids, procurement and leasing agreements, and related documents.

Performs related duties as assigned.

A Procurement Manager plans, coordinates and manages the procurement activities of the District which include the negotiation, preparation, and execution of a variety of contracts, leases, and procurement activities in accordance with applicable law and policy.

A Senior Procurement Specialist performs the more difficult and complex negotiation, preparation, and processing of contracts, leases, and procurement documents for a variety of equipment, materials, supplies, and services for the District and supervises the activities of a procurement unit. An incumbent in this class applies a thorough knowledge of business and contract law in the performance of assigned duties.

A Procurement Specialist negotiates, prepares, and processes complex contracts, leases, and procurement documents for a variety of equipment, materials, supplies, and services for the District.

General supervision is received from the Director of Business Services. General supervision is exercised over professional and clerical staff.

Knowledge of:

Practices and procedures of public and private funding, contracting, and procurement

District business procedures, processes, and policies pertinent to contracts and procurement

Practices and principles of business and public administration

Current trends and developments related to contracts and procurement

Business law and sections of California State Codes related to contracts, competitive bidding, leasing, and procurement

Principles and methods of negotiations

Commodity markets, prices, and sources of supply

Commodity testing organizations and facilities

Legal procedures involved in obtaining formal and negotiated bids

Principles of personnel management and methods of supervision and training

Principles and practices of organization and management

Computer systems, software, and hardware used in contracting and procurement

Ability to:

Effectively manage the contracting and procurement activities of the District

Negotiate contract terms favorable to the District and in accordance with law and District policies

Acquire materials at the best price in accordance with law, specifications, quality, and delivery requirements

Ensure compliance with bid and contract specifications

Analyze, interpret, and apply statutes and ordinances related to contracting and procurement activities

Interpret and evaluate complex product and market information relating to procurement, contracting, and leasing practices and procedures

Confer with operating officials concerning procurement and lease specifications and to modify specifications in cooperation with such officials in accordance with the latest manufacturing and marketing data

Recognize critical elements of problems, develop and evaluate data, determine strategies and appropriate solutions

Develop methods and procedures to implement new policies or regulations or improve efficiency of operations

Integrate technology into business operations

Anticipate conditions, plan ahead, establish priorities, and meet deadlines

Express complex concepts effectively, orally and in writing

Establish and maintain effective and cooperative working relationships with District administrators, staff, vendors, and contractors

Effectively utilize specialized computer equipment and management information systems in the performance of duties

Select, motivate, train, and supervise others

Make clear, concise, and effective oral and written presentations

Travel to on and off-site meetings

Education and Experience:

A bachelor’s degree from a recognized college or university preferably with a major in public administration, business administration, or a related field AND four years of full-time, paid, professional-level experience in contract negotiation and administration and/or procurement. Two years of the required experience must have been in a supervisory position.

Special:

A valid Class “C” California driver’s license is required.

Travel to locations throughout the District is required.

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.