Los Angeles Community College District

Supervises, plans, coordinates, and participates in the work of a clerical unit involved in the preparation and processing of a wide variety of employment transactions related to recruitment, selection, examination, compensation, employee health benefits, and/or assignment of academic, classified, and/or unclassified employees.

Depending on assignment, duties may include the following:

Supervises, plans, coordinates, and performs specialized and general clerical procedures involved in the recruitment, selection,  examination, compensation, employee health benefits, and/or assignment of academic, classified, and/or unclassified employees.

Coordinates the work flow between areas such as Human Resources, Insurance, Information Technology, District colleges, and insurance carriers to insure uniformity of standards and the completion of work according to schedule.

Supervises the preparation and processing of employment-related transactions such as employee appointments, assignments, reinstatements, transfers, salary allocations, salary differentials, employee health benefits eligibility and selection, new positions, position changes, bilingual position requests, leaves of absence, promotions, demotions, dismissals, layoffs, resignations, performance evaluations, and/or recruitment, examination, and certification matters.

Contacts the public, insurance agencies or carriers, insurance brokers, employees, prospective employees, retirees, administrators, supervisors, and other district staff to obtain or impart information pertaining to recruitment, examination, selection, salary allocation, salary differentials, employee health benefits, and/or assignment of academic, classified and/or unclassified employees.

Applies interpretations of the rules and regulations of the Personnel Commission, the Board of Trustees, and the District's collective bargaining agreements to the daily processing of employment-related documents.

Answers non-routine inquiries regarding policies and procedures of the Board of Trustees, the Personnel Commission, and the District's collective bargaining agreements related to examinations, selection, assignments, employee health benefits, salary allocation, and other employment-related transactions.

Troubleshoots and resolves non-routine problems related to recruitment, examination, selection, assignments, salary allocation, degree and certificate differentials, reclassification, employee health benefits, and other employment-related transactions.

Answers inquiries from applicants, employees, and administrators regarding application evaluation, salary evaluation, and salary point credits for academic positions.

Coordinates the screening of applicants or candidates for academic, classified, and/or unclassified positions to ensure that applicants or candidates meet minimum entrance qualifications for employment.

Participates in determining salary schedule column and step placement for new academic employees and when salary columnar advancement requirements for academic employees have been met.

Acts as resource to groups such as the academic senate, departmental discipline committees and academic hiring committees on matters related to the eligibility of applicants for academic employment.

Participates in the evaluation of applications from academic employees for the purpose of awarding salary points credits for courses taken at accredited and non accredited institutions, for private instruction, and for military training, as well as determining salary allocation and advancement on the master salary schedule.

Interprets coded and other information on information systems screens and related records in order to obtain and verify requested employee and applicant information.

Effectively utilizes the capabilities and functions of standard office software applications such as data management, spreadsheet, presentation, and word processing in completing assigned duties.

Coordinates the preparation and mailing of employment opportunities announcements.

Coordinates the preparation and mailing of annual enrollment materials and announcements.

Prepares correspondence, presentations, and reports related to the work of the unit.

Trains and reviews the work of employees assigned to the unit.

Develops and maintains office rules and procedures of assigned unit.

Supervises and participates in the maintenance of office files.

Performs related duties as assigned.

A Senior Human Resources Technician supervises, plans, coordinates, and participates in the work of a clerical unit involved in the preparation and processing of a variety of employment documents related to recruitment, selection, examination, compensation, employee health benefits, and/or assignment of academic, classified, and/or unclassified employees. Incumbents in this classification apply a thorough knowledge of Board of Trustees and Personnel Commission rules, regulations, policies and procedures as well as applicable provisions of the collective bargaining agreements.

A Senior Human Resources Assistant organizes and performs duties related to the preparation and processing of a wide variety of employment transactions related to recruitment, selection, examination, compensation, employee health benefits, and/or assignment of academic, classified, and/or unclassified employees. May act as a lead person over a small clerical personnel unit. Incumbents in this classification apply a working knowledge the rules, regulations, policies, and procedures of the Board of Trustees and Personnel Commission as well as applicable provisions of the collective bargaining agreements.

General supervision is received from a classified supervisor or administrator. Immediate supervision is exercised over Senior Human Resources Assistants, Human Resources Assistants, and other clerical staff of the unit.

Knowledge of:

Practices and procedures of office management

Personnel Commission Laws and Rules, Board of Trustees Rules, District’s collective bargaining agreement provisions, and Education Code Sections pertinent to recruitment, examination, compensation, employee health benefits, and/or employee assignments

Various classes of positions and entrance qualifications of the District

Minimum eligibility qualifications for faculty positions

College programs and credits applicable for study courses

Course content, credit, and equivalencies

Employee assignment and payroll procedures

District’s human resources/payroll computer system

Merit system and affirmative action principles and procedures

Organizational structure and key staff of the District

Customer service techniques for public contact in person, on the telephone, and in written communication

Principles of supervision and training

Recordkeeping procedures

Letter, memorandum, and report formats

Correct use of business English, punctuation, spelling, and grammar

Capabilities of computer applications, systems, and hardware used in assigned area

Skill in:

Use of computer and standard office equipment

Ability to:

Plan, coordinate, and supervise a group of clerical staff

Interpret and apply Board of Trustees Rules, Personnel Commission Laws and Rules, provisions of the District’s collective bargaining agreements, Human Resources Guides, and Education Code Sections pertinent to assigned area

Critically review source data and detect and correct errors

Effectively utilize computer systems and software in the performance of duties

Apply a code system

Make arithmetical computations and assemble statistical data

Give clear and concise instructions

Evaluate work methods and performance

Effectively communicate orally and in writing

Provide information to the public and employees regarding complex employment-related matters

Establish and maintain effective working relations with a diverse pool of District administrators, staff, and the public

Work under pressure of periodic deadlines and frequent interruptions

Trains others in specialized employment-related practices and procedures

Prepare clear and comprehensive reports, correspondence, and presentations

Keep information confidential

Learn specialized software applications and systems used in the assigned unit

Education and Experience:

A. An associate degree or its equivalent from a recognized college or university in a human resources related field AND two years of full-time, paid clerical experience in a human resources related department. One year of the required experience must have been in a lead or supervisory capacity. A successfully completed college-level course in supervision or management may substitute for the required one year of experience in a lead or supervisory capacity.

OR

B. Graduation from high school or its equivalent AND four years of full-time, paid clerical experience in a human resources related department. One year of the required experience must have been in a lead or supervisory capacity. A successfully completed college-level course in supervision or management may substitute for the required one year of experience in a lead or supervisory capacity. Courses in human resources related subjects are desirable.

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about their ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, they should always apply for a position and request reasonable accommodation at the appropriate time.