Los Angeles Community College District

Provides administrative direction over admissions and records staff and operations; and develops and implements policies, rules, and operational procedures pertaining to enrollment, registration, grading, graduation, transfers, and other functions related to admissions and records services.

Plans, organizes, administers, and directs the operations of a college admissions and records office, high school relations, and information center involving enrollment, registration, grading, withdrawals, transfers, residency requirement, graduation, and other matters related to admissions and records services.

Develops and administers operational rules, policies, and procedures mandated by federal, state, District and institutional guidelines for the processing of admission applications, registration of students, confidentiality of student records, grading policies, graduation requirements, residency requirements, and related functions.

Interprets complex policies, rules and regulations, and operational procedures to students, faculty, administration, and staff.

Responds to non-routine inquiries and resolves the most complex problems related to enrollment, registration, attendance, residency and graduation requirements, and other related areas.

Consults with information technology staff to define information systems requirements and needs and coordinates the implementation and utilization of computer systems of an admissions and records office.

Directs the implementation of new and revised student records computer information systems

Participates in the planning and coordination of student services activities and programs with other departments such as counseling, financial aid, academic affairs, and the business office.

Directs the preparation of statistical, financial, and interim and year-end program service reports including enrollment and attendance data.

Consults with faculty, department chairs, and other college staff on attendance, records, course scheduling, and related matters.

Plans, develops, and manages the annual budget, staffing, and facilities needs for areas of responsibility.

Selects and trains admissions staff.

Utilizes specialized computer application programs used for applications, electronic transcripts, and degree audits.

Represents the college to community groups and governmental agencies and serves on local, district, and state committees as directed.

Directs the maintenance of student records.

Attends and participates in seminars, conferences, workshops, and other meetings related to admissions and records.

Performs related duties as assigned.

A Registrar plans, directs, and administers the operations of a college admissions and records office and develops and implements policies, rules, and operational procedures related to student admissions, enrollment, registration, student academic records, transfers, graduation, and other functions of admissions and records services.

A Senior Admissions and Records Office Supervisor supervises the day-to-day clerical and technical operations of a college admissions and records office and resolves the most complex and difficult technical problems of the office.

General supervision is received from an academic administrator. General supervision is exercised over assigned supervisory, technical, and clerical staff in the Admissions and Records Office.

Knowledge of:

Policies, rules, administrative procedures relating to admissions, registration, enrollment, student records, transfers, graduation, and other functions associated with admissions to a community college

State and Federal regulations related to the administration of admissions and records policies

College curricula and instructional programs

Computer applications and systems for student records and other related applications

Principles of budget management

Organization of post-secondary educational institutions

Principles of organization and staffing

Principles of supervision and training

Organization and management of records

Research techniques and sources of reference material and information pertaining to admissions

Capabilities of computer applications, systems, and hardware used in the operations of an admissions and records office

Ability to:

Administer, create, and evaluate programs and services for admissions and records

Plan, organize, and direct the work of the admissions and records staff

Interpret, articulate and implement policies, rules and procedures, and state and federal regulations

Establish work standards and goals and evaluate results

Establish and maintain liaison with community groups, and local, state and federal governmental agencies

Assess situations accurately and adopt an effective course of action

Coordinate the implementation, update and maintenance of student records and other computer information systems

Develop and manage budget

Establish and maintain effective working relationships with a diverse pool of students, faculty, administrators and other staff

Work confidentially with discretion

Provide training related to admissions and records policies and procedures

Prepare effective and comprehensive reports, presentations, and correspondence

Communicate effectively with individuals from various ethnic and socio-economic backgrounds and different levels of achievement

Be aware of changing student populations, the ethnic and cultural diversity within these populations, and the programs necessary to serve students

Travel to off-site events and meetings

Learn specialized computer applications

Education and Experience:

A bachelor's degree from a recognized college or university AND three years of recent, full-time, paid experience in supervising the operations of an admissions office at a college or university. Additional qualifying experience may be substituted for the educational requirement on a year-for-year basis.

Special:

A valid California Class “C” driver’s license is required.

Travel to locations throughout the District is required.

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about their ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, they should always apply for a position and request reasonable accommodation at the appropriate time.