Los Angeles Community College District

Performs technical and specialized clerical duties in one or more assigned functional areas of acquisition, circulation, periodicals, or cataloging in a library or learning resources center.

Performs technical work in the acquisition of books, media, and other library materials by searching journals, catalogs, vendor websites and databases, and other resources for bibliographic and order information; preparing orders for the purchase of all library materials; contacting vendors to obtain information, expedite orders, and follow up on problems; processing invoices for payment; receiving and checking orders; maintaining files.

Performs technical work in the cataloging process by searching reference and electronic sources for cataloging and classification information; transferring or updating minimal or interim-level cataloging records; transferring descriptive information from online or digital sources; adding items bibliographic records; maintaining files based on cataloging routines; assisting with inventory; mending books and other materials; performing all necessary steps to prepare materials for use.

Performs technical circulation work by creating and updating user records; performing book searches and placing holds; establishing and maintaining library routines for overdue notifications and collection of fines and replacement fees; preparing and updating materials and book records.

Performs technical periodicals work by maintaining records of periodicals received; updating periodicals holding list; processing periodicals; processing invoices; claiming issues not received; and contacting vendors or using vendor databases to follow up on orders and problems; and performs all necessary steps to prepare periodicals for use.

Provides technical assistance to librarians with orientations, bibliographic instruction, and information competency labs, classes, and/or workshops as needed.

Fully utilizes software available through the integrated library system such as the on-line acquisitions, serials, cataloging, and circulation systems.

Operates library and office equipment such as microfilm/fiche readers/printers, copiers, computers, printers, scanners, and related equipment.

Provides customer service such as answering and directing telephone calls, responding to on-site and electronic inquiries, directing reference and research questions to the appropriate librarian, assisting library patrons with directions and general library information, explaining library, media, and learning resources center policy and procedures, locating, retrieving, charging, renewing, and receiving library materials, and assisting library patrons in the use of equipment such as copiers, microfilm/fiche readers/printers, computers, printers, and other related equipment.

Utilizes standard office software applications to prepare correspondence, reports, and data/information summaries concerning library services.

Processes intra-library loan requests by gathering or receiving library materials and distributing the materials to the requestor.

Shelves, shelf-reads, and shifts books and other materials.

Maintains files and records.

Assists in preparing bibliographies.

May provide work direction and training to Library Assistants and student employees.

Performs other related duties as assigned.

A Library Technician perform technical and specialized clerical duties in one or more of the functional areas of acquisition, circulation, periodicals, or cataloging in a library or learning resources center. A thorough knowledge of technical library resources and procedures is continuously applied in performing the duties of this class.

A Library Assistant performs specialized clerical duties which include circulation work; preparing new acquisitions; mailing overdue notices and billing letters; typing of bibliographies, correspondence, purchase orders and requisitions for supplies and equipment; filing; and operating various library equipment.

Immediate supervision is received from an academic supervisor. Functional supervision is received from a Library Chair or Librarian. May provide work direction and training to Library Assistants and student employees.

Knowledge of:

Technical library resources including online catalogs, electronic databases, websites, and bibliographies

Technical procedures for the acquisition of library and media materials

Technical procedures involved in the cataloging and classifying of library and media materials

Technical procedures involved in the circulation of library and media materials

Library classification systems

Proper business English, punctuation, spelling, and grammatical usage

Letter, memorandum, and report formats

Clerical practices and procedures

Organization and use of records and files

Customer service techniques for public contact in person, on the phone, and in written communications

Capabilities of computer systems, software, and hardware used in a library

Skill in:

Operation of automated library systems equipment

Operation of computer and related equipment

Using standard computer software applications

Ability to:

Assist students, faculty, and staff with using materials, computers, and equipment found in a library or learning resources center

Explain and demonstrate the use of a variety of library resources and facilities

Operate media equipment found in a library or learning resources center

Effectively utilize computer hardware and software in the performance of duties

Give clear and concise instructions

Maintain accurate and detailed records and files

Record and organize data neatly and accurately in standard and electronic files

Use proper spelling, punctuation, and grammar

Communicate effectively with individuals from various ethnic and socio-economic backgrounds

Work effectively and cooperatively with students, faculty, staff, and the public

Learn specialized computer applications common to a library

Education and Experience:

A. Graduation from high school or its equivalent AND two years of full-time, paid library clerical experience.

OR

B. Graduation from high school or its equivalent AND successful completion of three core courses in library media technology from a recognized college or university AND one year of full-time, paid library clerical experience.

OR

C. Graduation from high school or its equivalent AND successful completion of six core courses in library media technology from a recognized college or university.

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.