Los Angeles Community College District

Performs entry-level professional staff work, gradually increasing in level of difficulty and responsibility as the incumbent receives on-the-job training in the analysis of operations and management functions of an assigned organizational unit in a major administrative division.

Participates, under the guidance of higher-level personnel, in the research and analysis of areas such as administrative regulations, policies, processes, procedures, systems, methods, reports, and forms, while learning the fundamental mission, structure, and operations associated with a major administrative division.

Identifies samples and assembles, and compiles data in well-defined areas related to administrative regulations, policies, procedures, systems, methods, reports, and forms.

Applies basic statistical and management analysis techniques or, with detailed instructions, advanced statistical and management techniques in analyzing data to make logical conclusions.

Assists in writing instructions, procedures, guides, and manuals to describe and improve administrative, technological, and operational methods and systems.

Assists in providing technical assistance and training to departmental staff on business, technological, and operational activities.

Effectively utilizes the capabilities and functions of standard office software applications such as data management, spreadsheet, presentation, word processing, graphics and communications in completing assigned projects.

Prepares reports, presentations, operational documents and other communications containing descriptive, analytical, and evaluative content related to business and operational activities subject to review and editing by higher-level staff members.

Contacts other educational institutions, public agencies, private firms, District staff, students and the public to obtain and impart information and data related to assigned area of responsibility.

May perform a wide variety of paraprofessional, technical and clerical tasks during peak workload periods or in the absence of assigned personnel.

Performs related duties as assigned.

An Administrative Intern performs professional-level staff work of an introductory nature in preparation for career advancement to higher-level analyst positions in a major administrative division.  Work assignments are related to the analysis of systems and procedures, organization and management, work-flow and distribution, work simplification, and improvement in efficiency.  Work assignments are well defined and subject to continuous review as to progress and results. An Administrative Intern (Confidential) is distinguished from the class of Administrative Intern because of the requirements of the employee to have access to, or possess information relating to, employee and labor relations matters.

An Assistant Administrative Analyst performs professional-level staff work of moderate complexity related to the analysis of and solution of problems involving systems and procedures, organization and management, work-flow and distribution, work simplification, and improvement in efficiency in an administrative services, academic affairs, or student services area. Employees are continuing to learn skills in preparation for promotion, but are expected to work without continuous review and supervision. An Assistant Administrative Analyst (Confidential) is distinguished from the class of Assistant Administrative Analyst because of the requirements of the employee to have access to, or possess information relating to, employee and labor relations matters.

An Administrative Analyst analyzes and devises solutions to complex problems related to systems and procedures, organization and management, work-flow and distribution, work simplification, and improvement in efficiency in an administrative services, academic affairs, or student services area. Supervision of assigned employees may be assigned but is not an essential characteristic of the class. Employees in this class work at a journey-level and are expected to work independently and without immediate supervision. An Administrative Analyst (Confidential) is distinguished from the class of Administrative Analyst because of the requirements of the employee to have access to, or possess information relating to, employee and labor relations matters.

Immediate supervision is received from a classified or academic supervisor, manager, or administrator.  Work direction may be exercised over technical and clerical staff on assigned projects.

Knowledge of:

Basic theory and principles of organization and management

Capabilities of standard computer applications and hardware

Basic methods and techniques of research and management analysis

Elementary statistics

Proper business English, punctuation, spelling, and grammatical usage

Customer service techniques for public contact in person, on the telephone, and in written communication

Computer software such as word-processing, spreadsheet, database management, and desktop publishing applications

Ability to:

Gather pertinent facts and data, make thorough analyses, and arrive at logical conclusions

Apply formulas in computing statistical measures

Understand, interpret, and apply laws, rules, regulations, policies and procedures

Effectively utilize standard office software and computer equipment in the performance of duties

Work effectively and cooperatively with a diverse pool of District staff, students and the public

Communicate clearly and concisely, both orally and in writing

Make routine oral presentations in a group setting

Learn the principles, policies, processes and procedures related to a major operational area of the District such as administrative services, academic affairs, and student services

Learn District and college organization and structure

Learn and effectively utilize specialized computer software related to assigned function

Education:

A bachelor's degree from a recognized college or university preferably with a major in public administration, business administration, finance, industrial or organization psychology, social science research, or a related field.

Experience:

None.

Special:

A valid Class "C" California driver's license may be required for some positions.

Travel to locations throughout the District may be required for some positions.

SPECIAL NOTE:

Employees will be required to establish eligibility to successfully advance to a higher-level professional job classification within two years of appointment. An employee may be released from their assignment at the discretion of the District for failing to fulfill this requirement.

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about their ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, they should always apply for a position and request reasonable accommodation at the appropriate time.