Los Angeles Community College District

Plans, organizes, schedules, coordinates, and promotes a wide variety of special college and community events held in college facilities and event venues and participates in the operation of a variety of college facilities.

Plans, schedules, and coordinates a wide variety of events held in college facilities and event venues such as art galleries and museums, performing arts centers, auditoriums, classrooms, stadiums, athletic fields, gymnasiums, and aquatic centers.

Participates in the day-to-day operations of various college facilities and event venues.

Consults with prospective customers in regards to programming and booking of talent, equipment and staffing needs, scheduling priorities, and providing tours of college facilities and event venues.

Promotes activities campus-wide and to the community which involves developing public relations and marketing strategies, presentations, and other materials to promote the use of college facilities and event venues in publications such as newsletters, brochures, posters, and college websites.

Develops and enforces established operational and safety policies, procedures, and rules for events scheduled in college facilities and event venues.

Develops and maintains established emergency procedure plans for natural and man-made disasters for events scheduled in college facilities and event venues..

Provides information regarding event activities to college offices and the community.

Supervises, trains, and schedules the work of assigned event staff providing support functions for events such as ticket-taking, box office, ushering activities, and traffic control.

Supervises and participates in the setup and operation of sound and lighting equipment, public address systems, projection equipment, and other associated equipment requested for special college and community events.

Ensures that college facilities, event venues, and surrounding areas are sufficiently staffed with security and are free of health and safety hazards.

Provides guidance to administrators, faculty, staff, and the community on proper use of college facilities, event venues, and equipment.

Coordinates the maintenance and repair needs of college facilities, event venues, and equipment with appropriate college staff.

Resolves problems or complaints from customers and patrons using college facilities and event venues in accordance with established policies and procedures.

Conducts customer and patron surveys to keep informed of service standards, customer/patron perceptions and potential areas for improvement and expansion of services.

Prepares reports and presentations related to events held in college facilities and event venues.

Develops and maintains the budgets for assigned college and community events.

Prepares working agreements permitting the use of college facilities and event venues and provides information regarding costs, terms, and conditions.

Supervises the receiving, storing, issuing, maintenance, and safeguarding of equipment and supplies for assigned college facilities and event venues.

Maintains program files and records.

Performs related duties as assigned.

A College Event and Venue Coordinator plans, organizes, schedules, and promotes a wide variety of events held in facilities and event venues such as art galleries and museums, performing arts centers, auditoriums, classrooms, stadiums, athletic fields, gymnasiums, and aquatic centers and participates in the day-to-day operations of college facilities and event venues.

A College Event and Venue Technician performs maintenance and repairs of facilities and equipment related to the day-to-day operations of assigned college facilities and event venues and assists in the coordination of the logistical needs of a variety of special college and community events.

General supervision is received from an academic or classified administrator. Immediate supervision is exercised over assigned technical and clerical staff assisting with college venue and community events.

Knowledge of:

Principles of event planning, scheduling, and coordination

Policies and procedures of college facilities operation and maintenance

Proper set-up and operation of college facilities, equipment, and tools

Technical set up for stage productions

Basic principles of community relations, promotion, publicity, marketing, and advertising

Customer service techniques for public contact in person, on the telephone, or through electronic correspondence and surveys

Health and safety procedures pertinent to the operation of college facilities

Basic principles and practices of budget preparation and maintenance

Procedures of estimating event costs

Principles of supervision and training

Organization and management of records

Capabilities of computer systems, software, and hardware used in event venue coordination

Ability to:

Plan, organize, schedule, and direct the activities of a wide variety of college facilities and event venues

Coordinate and promote college facilities and events

Gather, develop, and impart program related information

Prepare comprehensive reports, presentations, correspondence, and publicity materials

Project staffing and equipment needs for assigned event venues

Anticipate conditions, plan ahead, establish priorities, and meet schedules and deadlines

Set-up and operate sound, lighting, public address system, and projection equipment

Coordinate crowd control and security procedures

Establish and maintain effective and cooperative working relationships with administrators, faculty, students, employees, vendors, and the community

Maintain high levels of customer service and satisfaction

Effectively communicate orally and in writing

Respond appropriately in emergency situations

Supervise, coordinate, and schedule the work of assigned staff

Effectively utilize computer equipment

Learn specialized computer applications

Education and Experience:

A bachelor's degree from a recognized college or university with a major in business administration, marketing, hospitality management, or a related field AND one year of full-time, paid experience in the operation of facilities including the coordination of events. Additional qualifying experience may be substituted for the educational requirement on a year-for-year basis.

Special:

A valid Class "C" California driver's license may be required for some positions.

Travel to locations throughout the District may be required for some positions.

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about their ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, they should always apply for a position and request reasonable accommodation at the appropriate time.