Los Angeles Community College District

Assists in analyzing and defining assigned ERP systems functions and business processes and user needs; participates in the functional configuration, testing, and maintenance of assigned ERP systems modules according to operational and business needs.

Assists in analyzing functions and business processes of the District related to assigned system, which may include areas such as payroll, employee benefits, position control, human resources processing, general accounting, accounts receivable/payable, specially funded, inventory, enterprise accounting, budget planning, formulation, and management, procurement activities, inventory management, material management, equipment maintenance, equipment warranties, quality control, audit management, academic scheduling, student registration, admissions, course development and management, coursework evaluation, academic advising, grade reporting, and other student and academic systems processing.

Interfaces with functional unit process owners and users to identify, define, and document operational needs and objectives, current operational procedures, problems, input and output requirements, and levels of systems access.

Assists in defining and documenting assigned ERP systems processes and transactions in support of business processes defined by functional unit process owners.

Assists in the functional configuration of the assigned ERP systems areas to satisfy requests from end users for fixes, changes, and enhancements.

Assists in performing unit and integration testing for assigned module from development to production, and troubleshooting of configuration and master data problems after release strategy changes and/or upgrades and other configuration changes have been created, making changes in configurations to resolve errors.

Interfaces with users to interpret and clarify basic configuration details and process change requirements involving assigned ERP  systems areas.

Tracks and documents changes in basic functional and business specifications and writes detailed procedures that can be easily understood by end-users.

Trains users and supports training in the basic usage of assigned ERP system functionality.

Receives on-the-job training from higher-level business analysts in the use of advanced functional configuration and testing techniques and methods.

Maintains effective and cooperative working relationships with process owners, functional and technical team members, and users.

Maintains data security under the guidelines of District policies and regulations.

Performs related duties as assigned.

An Assistant ERP Functional Business Analyst applies a basic knowledge of ERP systems functionality and applications when participating in the analysis and translation of departmental business processes and user needs into deployed functionality in the assigned ERP systems areas. ERP systems areas encompass academic scheduling, course development and management, academic advising, coursework evaluation, student financial aid, student registration, admissions, grade reporting, human resources, payroll, and finance. Assignments are selected to enhance the employee’s skills and professional development in preparation for promotion to higher-level analyst positions.

An SAP Functional Business Analyst (Finance)/(Human Resources)/(Plant Maintenance)/ERP Business Analyst (Student Systems)analyzes and defines complex systems functions and business processes and user needs and performs complex functional configuration, testing, and maintenance tasks for the assigned system modules according to operational needs. Incumbents in this classification use SAP or ERP Student Systems functional and applications knowledge to analyze and translate departmental requirements into deployed functionality in the assigned system. The performance of technical programming duties is not a part of these positions.

An SAP Team Leader (Finance)/(Human Resources)/ERP Team Leader (Student Systems) plans, assigns, and supervises the work of an assigned SAP/ERP team engaged in analyzing and defining systems functions and business processes and user needs, performing complex functional configuration, testing, and maintenance tasks for the assigned module, and validating the systems design; develops and designs appropriate business processes in conjunction with functional managers and personally performs the more complex professional work of the team. Incumbents in this class are not required to perform technical programming duties.

Immediate supervision is received from a classified supervisor or manager. Functional supervision may be received from higher-level analysts. No supervision is exercised.

Knowledge of:

Characteristics and capabilities of state-of-the art technology in human resources, financial, budgetary, material management, plant maintenance, audit, or student information processing

Basic principles and practices of human resource, financial, budgetary, material management, plant maintenance, audit, or student systems reporting

Basic principles of program documentation

Basic principles of data security and compliance protocols

Principles of report, screen, and form design

Principles of organization and management

Principles of work simplification and modification

Federal, State, and local laws, ordinances, codes, and regulations related to human resources, financial, budgetary, material management, plant maintenance, or student information processing

Ability to:

Gather, compile, and analyze data involving human resources, financial, budgetary, material management, plant maintenance, audit, or student information processing and develop improvements

Express concepts clearly and concisely both orally and in writing

Understand, interpret, and apply applicable rules, laws, and procedures to human resources, financial, budgetary, material management, plant maintenance, audit, or student systems operations

Prepare clear and concise reports and documentation

Work effectively and cooperatively with a diverse pool of administrators, functional and technical team members, and staff

Consistently use and promote professional standards and practices related to assignments

Actively contribute to a culture of constructive collaboration and innovation with colleagues

Maintain high levels of customer service and satisfaction

Maintain confidentiality of work-related information and materials

Meet established priorities and project schedules

Learn fundamentals of systems analysis, functional configuration, and testing

Learn principles of an Enterprise Resource Planning (ERP) student system related to academic scheduling, course development and management, academic advising, coursework evaluation, student registration, admissions, financial aid, and grade reporting

Learn principles of an Enterprise Resource Planning (ERP) systems related to human resources, payroll, and finance

Learn the characteristics of new systems and update skills to adapt to changing technology

Education & Experience:

A. A bachelor's degree from a recognized college or university, preferably with a major in business administration, public administration, finance, accounting, human resource management, computer information systems, management information systems, or a related field AND successful completion of a recognized Enterprise Resource Planning (ERP) certification.

OR

B. A bachelor's degree from a recognized college or university, preferably with a major in business administration, public administration, finance, accounting, human resource management, computer information systems, management information systems, or a related field AND one year of recent, full-time, paid, professional-level experience in human resources processing, payroll, employee benefits, finance, budgeting, auditing, accounting, business management, asset management, student information processing, academic course management, or related area. Experience with an ERP system is desirable.

Special:

A valid Class "C" California driver's license may be required for some positions.

Travel to locations throughout the District may be required for some positions.

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about their ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, they should always apply for a position and request reasonable accommodation at the appropriate time.