Los Angeles Community College District

This position is only used for the duration of a specially funded program and will be terminated when the program funding ends. Funding source is part of the job title.

Performs a variety of specialized technical duties related to the office operations of a specially funded program.

Depending on the assigned program, an incumbent may perform a combination of the following duties:

Assists in establishing program standards and goals and in the evaluation of program results.

Assists students in identifying and developing educational, career and/or vocational needs and goals; provides support services to students in assigned program areas.

Makes presentations to college students, local high schools, parents, and community groups about programs offered by the college.

Processes program participant cases including conducting intake screening and interviews to obtain information used in determining initial and continuing eligibility for various programs and services; providing information about and making referrals to programs and services in areas such as child care, job placement, career and educational counseling, housing, and financial aid: preparing case notes, progress reports, and student verifications.

Maintains liaison with community agencies to promote programs and services.

Effectively utilizes computer software to create, edit, and translate data into reports and graphic formats.

Collects data, reconciles discrepancies, and prepares descriptive, statistical, and evaluative reports related to assigned program areas.

Attends various meetings, job fairs, and outreach events to provide students or potential students with information regarding occupational training, educational programs, and program policies, procedures, and requirements.

Assists in the coordination and production of student events, programs, training workshops, publications, special services, and/or other related functions.

Oversees the operations of one or more instructional laboratory(ies) including the set up and maintenance of equipment in assigned laboratories and providing instructional assistance to students.

Schedules and monitors a variety of test programs utilized in academic achievement, vocational, or interest assessments; scores and provides input in the evaluation of test instruments; maintains records of individual and group test results.

Designs questionnaires, selects samples, and conducts surveys among community populations to assess needs, interests, relevant background information, and resources for special interest programs.

Assists in coordinating and participating in orientation and counseling programs by presenting and distributing informational materials, conducting or arranging for tours, scheduling student/counselor conferences, and arranging for presentations by faculty members.

Participates in the design and writing of bulletins, brochures, news releases, and other materials to publicize or provide information on college programs and services.

Prepares and processes operational documents related to budgeting, purchasing, personnel, payroll, contracts, and other administrative activities including inputting and reconciling invoices, purchase orders, and contracts and processing budget transfers and reimbursements in compliance with established District policies and procedures and subject to approval by fiscal office administrators.

Monitors and verifies the accuracy of budget expenditures; reviews records and source documents to identify discrepancies and determine corrective entries to account balances that meet established compliance standards and are subject to approval by fiscal office administrators; assists in the preparation of the annual budget of assigned program.

Classifies accounting transactions and records account entries and maintains, reconciles, and closes accounts associated with program budget that meet established compliance standards and are subject to approval by fiscal office administrators.

Answers inquiries from administrators, faculty, vendors, and students regarding encumbrances, expenditures, account balances, and accounting procedures and policies.

Assists in the selection, orientation, and training of clerical program staff.

Assists in the maintenance of program participants’ files and records.

Assists in college transfer procedures and the scheduling of classes.

Performs related duties as assigned.

An SFP-Program Technician performs a variety of specialized technical duties related to the implementation and day-to-day administration of a specially funded program.

An SFP-Program Specialist develops, implements, promotes, and evaluates an assigned small specially funded program or a portion of a larger program.

An SFP-Program Office Assistant performs general and/or specialized clerical duties in support of the daily office operations of a specially funded program.

General supervision is received from an academic or classified supervisor or administrator. May provide work direction to assigned program staff.

Depending on the assigned duties, an incumbent is required to possess a combination of the following qualifications:

Knowledge of:

Mission, objectives, and goals of assigned program area

Eligibility requirements of assigned program area

Community resources, organizations, and services common to community colleges

Basic educational and vocational advisory techniques

District policies and procedures related to general administrative and business transactions

Basic elementary descriptive statistics

Educational subject matter of assigned area

Basic public relations and marketing techniques

Computer software such as word-processing, spreadsheet, database management, and desktop publishing

Standard accounting codes, classification, and terminology

Methods used in maintaining accounts

Principles of business English, punctuation, spelling, and grammatical usage

Recordkeeping procedures

Capabilities of computer, systems, software, and hardware used in the management of a specially funded program

Ability to:

Understand, interpret, and apply laws, regulations, and procedures pertaining to assigned program

Communicate effectively with individuals from various ethnic and socio-economic backgrounds and different levels of academic achievement

Gather and impart program related information tactfully and accurately

Effectively utilize computer equipment in the performance of duties

Prepare clear, comprehensive, and effective reports, correspondence, publicity materials, and oral presentations

Work effectively and cooperatively with students, staff, faculty, and the public

Provide technical assistance to others

Apply various accounting practices and procedures

Perform arithmetical computations accurately

Gather and compile statistical and financial data

Keep information confidential

Maintain a variety of logs, files, and records

Meet schedules and deadlines

Critically review source data and detect and correct errors

Give clear and concise instructions

Learn basics of budget preparation and maintenance

Learn specialized computer applications

A. An associate degree or its equivalent from a recognized college or university with coursework in sociology, psychology, counseling, adult education, business administration, computer applications and office technology (CAOT), public relations, or a related field.

OR

B. Graduation from high school or its equivalent AND two years of full-time, paid experience related to the assigned duties of the position.

Special:

A valid Class “C” California driver's license may be required for some positions.

Travel to locations throughout the District may be required for some positions.

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about their ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, they should always apply for a position and request reasonable accommodation at the appropriate time.