Registrar

Provides administrative direction over admissions and records staff and operations; and develops and implements policies, rules, and operational procedures pertaining to enrollment, registration, grading, graduation, transfers, and other functions related to admissions and records services.

Plans, organizes, administers, and directs the operations of a college admissions and records office, high school relations, and information center involving enrollment, registration, grading, withdrawals, transfers, residency requirement, graduation, and other matters related to admissions and records services.

Develops and administers operational rules, policies, and procedures mandated by federal, state, District and institutional guidelines for the processing of admission applications, registration of students, confidentiality of student records, grading policies, graduation requirements, residency requirements, and related functions.

Interprets complex policies, rules and regulations, and operational procedures to students, faculty, administration, and staff.

Responds to non-routine inquiries and resolves the most complex problems related to enrollment, registration, attendance, residency and graduation requirements, and other related areas.

Consults with information technology personnel to define information systems requirements and needs and coordinates the implementation and utilization of computer systems of an admissions and records office.

Directs the implementation of new and revised student records computer information systems

Participates in the planning and coordination of student services activities and programs with other departments such as counseling, financial aid, academic affairs, and the business office.

Directs the preparation of statistical, financial, and interim and year-end program service reports including enrollment and attendance data.

Consults with faculty, department chairs, and other college staff on attendance, records, course scheduling, and related matters.

Plans, develops, and manages the annual budget, staffing, and facilities needs for areas of responsibility.

Selects and trains admissions staff.

Utilizes specialized computer application programs used for applications, electronic transcripts, and degree audits.

Represents the college to community groups and governmental agencies and serves on local, district, and state committees as directed.

Directs the maintenance of student records.

Attends and participates in seminars, conferences, workshops, and other meetings related to admissions and records.

Performs related duties as assigned.

A Registrar plans, directs, and administers the operations of a college admissions and records office and develops and implements policies, rules, and operational procedures related to student admissions, registration, student academic records, transfers, graduation, and other functions of admissions and records services.

A Senior Admissions and Records Supervisor supervises the day-to-day clerical and technical operations of a college admissions and records office and resolves the most complex and difficult technical problems of the office.

General supervision is received from an academic administrator. General supervision is exercised over assigned staff in the Admissions and Records Office.

Knowledge of:

Policies, rules, administrative procedures relating to admissions, registration, student records, transfers, graduation, and other functions associated with admissions to a community college

State and Federal regulations related to the administration of admissions and records policies

College curricula and instructional programs

Computer applications and systems for student records and other related applications

Principles of budget management

Organization of post-secondary educational institutions

Principles of organization and staffing

Principles of supervision and training

Organization and management of records

Research techniques and sources of reference material and information pertaining to admissions

Capabilities of computer applications, systems, and hardware used in the operations of an admissions and records office

Ability to:

Administer, create, and evaluate programs and services for admissions and records

Plan, organize, and direct the work of the admissions and records staff

Interpret, articulate and implement policies, rules and procedures, and state and federal regulations

Establish work standards and goals and evaluate results

Establish and maintain liaison with community groups, and local, state and federal governmental agencies

Assess situations accurately and adopt an effective course of action

Coordinate the implementation, update and maintenance of student records and other computer information systems

Develop and manage budget

Establish and maintain effective working relationships with students, faculty, administrators and other staff

Provide training in admissions procedures

Prepare effective and comprehensive reports, presentations, and correspondence

Communicate effectively with individuals from various ethnic and socio-economic backgrounds and different levels of achievement

Be aware of changing student populations, the ethnic and cultural diversity within these populations, and the programs necessary to serve students

Travel to off-site events and meetings

Learn specialized computer applications

Education and Experience:

A bachelor's degree from a recognized college or university AND three years of full-time, paid experience in supervising the operations of an admissions office at a college or university.

Special:

A valid California Class “C” driver’s license

Travel to locations throughout the District is required.

• Medical and dental insurance and vision care plans are provided for employees and their dependents.
• A $50,000 life insurance policy is provided free of charge for each employee.
• New employees receive 12 full-pay days and 88 half-pay days of illness leave.
• At least 15 paid holidays per year.
• Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District. Vacation days for management and confidential positions begin at 15, 20, or 24 days.
• Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty.
• Employees become members of the Public Employees Retirement System. Employees are also covered by Social Security.
• Employee Assistance Program

The examination process may consist of one or more parts which may include a training and experience evaluation, written test, performance test and/or oral interview.

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.