Facilities Project Manager

Plans, coordinates, budgets, and manages assigned college construction and renovation projects from the initial planning phase through final completion to ensure that projects and successfully delivered within budget, schedule, and in compliance with regulatory guidelines and District specifications. 

Assists college administrators with the development of building, construction, and renovation plans by meeting and consulting with architects, engineers, and appropriate college and District staff.

Provides details, technical project descriptions, and specifications for contract architects and/or architectural and engineering staff.

Gathers data, develops project budgets, and implements appropriate budgetary control procedures for all phases including design, construction, and group II equipment.

Prepares applications for projects and submits project information for review or approval to the Board of Trustees, California Community Colleges Chancellor's Office, and others.

Coordinates projects with ongoing or proposed major maintenance programs, equipment needs, land acquisition, project design, contract solicitation, project inspection, and the Division of the State Architect.

Maintains liaison with college administration throughout planning and construction phases to provide information on project operations and progress and to receive input on the plans, schedules, interests, and concerns of the college regarding the project.

Identifies and updates project risks periodically, and creates and updates risk mitigation plans.

Meets with college maintenance and operations staff to confer on matters that may impact their ability to effectively maintain and operate the facility under construction.

Responds to concerns, requests, and questions from college administration regarding the project.

Monitors the entry of data related to approved projects and facilities inventory into the District's computerized reporting system.

Provides ongoing management of multiple assigned construction/renovation projects representing the interests of college and District administrations including directions to the architect, engineer, and construction inspector, project design, implementation of budget controls, project bid ability, construct ability, bid specifications, change orders, administration of various contracts, management of the inspection, and other project management requirements during the preliminary planning, documentation bidding, and construction phases of various projects.

Assists in the review and approval of contractors' proposed construction schedules.

Assists in the review and evaluation of construction project progress and approval of requests for payment.

Monitors construction document status, submittals, and as-build drawing preparation.

Reviews requests for clarification and assists in interpretation of construction documents.

Assists in processing and negotiating cost, scheduling change orders, and resolving complex construction related disputes.

Coordinates project close-out and move-in activities.

Interfaces and assists fiscal services in reconciliation of the Capital Outlay Fund to the general ledger and the filing of claims for reimbursement.

Assists in the coordination of construction planning events with purchasing and contracts for scheduling and acquisition of equipment.

Advises commissioned architects, engineers, consultants, and contractors about District design and construction policies, requirements, and standards.

Performs related duties as assigned.

A Facilities Project Manager plans, coordinates, budgets, and manages multiple assigned college building construction and renovation, modernization, and repair projects throughout project development, design, and construction to ensure that projects are successfully delivered within budget, schedule, and in compliance with regulatory guidelines and District specifications. The projects range in complexity and typical values of $0.2 million to $5 million.

A Construction Inspector serves as the resident inspector for the District at construction sites; performs continuous inspection of all phases of assigned construction including materials, methods, and workmanship; and checks for compliance with plans, specifications, and regulations. An incumbent in this classification must possess a Class 1 inspector certification issued by the Division of the State Architect.

A Director of Facilities Planning and Development assists the Chief Facilities Executive by assuming administrative and technical responsibility and authority for delegated program areas and projects; supervising daily division activities and personnel; and assuming responsibility for the Chief Facilities Executive in their absence.

General supervision is received from the Director of Facilities Planning and Development. Functional supervision is exercised over commissioned architects, engineers, consultants, and contractors employed by the District on an assigned project.

Knowledge of:

Principles of facilities planning as related to methods and techniques of instruction, traffic flow, economy of maintenance, provision for growth, relationship of instructional and service provision of temporary facilities, and adaptability to multi-functional usage

General characteristics and relative costs of various methods of construction, architectural features, and building and room design for all types of school uses

Principles of project management including business case development, project selection criteria, stakeholder identification techniques, and risk identification and assessment

Principles of architectural and engineering design

Principles of budgetary planning and management

Principles of construction scheduling

Characteristics and use of various methods of graphic presentation and construction documentation cartography

Principles of construction technology and construction management

Construction delivery methods such as Design-Build, Design-Bid-Build, etc.

Applicable state and local building codes/regulations and review procedures

Recordkeeping procedures

Project review/approval processes

Close out requirements and processes

Capabilities of computer applications, systems, and hardware used in facilities planning and development

Ability to:

Effectively structure, integrate, and control all aspects of a project including initiation, planning, execution, monitoring, controlling, and closing

Manage a team of professionals in construction, engineering, and architectural disciplines

Maintain focus and quality under distracting working conditions and high workloads

Manage project budget and expenses in a manner consistent with achieving project quality, schedules, and levels of service

Understand audit and oversight functions and the impact of quality assurance reviews and inspection

Represent the interests of college and District administrations relative to assigned projects

Analyze and interpret complex information and make appropriate recommendations

Read and interpret architectural plans and specifications

Interpret technical materials such as building and attendance codes, standards, and regulations

Assure compliance with project requirements and standards

Anticipate conditions, plan ahead, establish priorities, and meet schedules

Act independently and promptly to situations and events

Travel to on-site and off-site meetings

Travel to various locations to monitor project progress

Prepare clear, concise, and effective oral and written communications, reports, and presentations

Maintain accurate and complete records

Effectively collaborate with external regulatory, governmental, and business or customer groups

Communicate effectively with architects, consultants, contractors, and District administrators

Effectively utilize computer equipment, software, and hardware in the performance of duties

Learn specialized software applications

Education and Experience:

A. A bachelor's degree from a recognized college or university, preferably with a major in architecture, construction management, engineering, urban planning, or a related field AND four years of full-time, paid, professional-level experience in planning facilities or managing the construction of educational, governmental, or commercial building projects. Experience with the project life cycle and planning and construction of educational facilities is highly desirable.

OR

B. Possession of a current Project Management Professional (PMP) certification from the Project Management Institute or equivalent such as successful completion of a recognized college-level project management curriculum OR a Certified Construction Manager (CCM) certification from the Construction Management Association of America AND five years of full-time, paid, professional-level experience in planning facilities or managing the construction of educational, governmental, or commercial building projects. Experience with the project life cycle and planning and construction of educational facilities is highly desirable.

Special:

A valid Class "C" California driver's license is required.

Travel to locations throughout the District is required.

• Medical and dental insurance and vision care plans are provided for employees and their dependents.
• A $50,000 life insurance policy is provided free of charge for each employee.
• New employees receive 12 full-pay days and 88 half-pay days of illness leave.
• At least 15 paid holidays per year.
• Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District. Vacation days for management and confidential positions begin at 15, 20, or 24 days.
• Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty.
• Employees become members of the Public Employees Retirement System. Employees are also covered by Social Security.
• Employee Assistance Program

The examination process may consist of one or more parts which may include a training and experience evaluation, written test, performance test and/or oral interview.

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about their ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, they should always apply for a position and request reasonable accommodation at the appropriate time.