Assistant Administrative Analyst

Performs a variety of professional-level staff work of moderate complexity related to the analysis of and solution of problems involving business, technological, and operational activities of a major administrative division.

Performs a variety of professional-level studies of moderate complexity related to areas such as administrative policies, procedures, processes, systems, reports, surveys, organizational structure, performance standards, facilities and equipment acquisition and utilization, staffing, budgeting, finance, contract and procurement, and educational or student programs and services.

Conducts research investigations and studies of various operating, fiscal, and educational activities of the District.

Gathers, compiles, verifies, analyzes, and correlates information and presents data in graphic, pictorial, tabular, written, and oral form.

Resolves problems and discrepancies, and responds to inquiries related to the business, technological, and operational activities of the assigned administrative division.

Provides technical assistance and training to staff on matters related to the business, technological, and operational activities of the assigned administrative division.

Assists in developing new and improved procedures, operating practices, and processes and maintains records for assigned areas.

Effectively utilizes the capabilities and functions of standard and specialized office software applications such as data management, spreadsheet, presentation, word processing, graphics, and communications in completing assigned projects.

Writes instructions, procedures, guides, and manuals involving the administrative, technological, and operational activities of an assigned organizational unit.

Prepares reports, presentations, and other communications containing descriptive, analytical, and evaluative content including the preparation of recommendations based on findings.

Confers with District and college staff regarding assigned projects and may make recommendations based on findings.

May expedite requests for the purchase, installation, or repair of equipment, tools, or materials.

May assist in preparation of contracts for materials and services by obtaining and assembling information for bid specifications.

May provide work direction to technical and clerical staff.

Performs related duties as assigned.

An Assistant Administrative Analyst performs professional-level staff work of moderate complexity related to the analysis of and solution of problems involving systems and procedures, organization and management, work-flow and distribution, work simplification, and improvement in efficiency in a major administrative division. Employees are continuing to learn skills in preparation for promotion, but are expected to work without continuous review and supervision. An Assistant Administrative Analyst (Confidential) is distinguished from the class of Assistant Administrative Analyst because of the requirements of the employee to have access to, or possess information relating to, employee and labor relations matters.

An Administrative Analyst analyzes and devises solutions to complex problems related to systems and procedures, organization and management, work-flow and distribution, work simplification, and improvement in efficiency in a major administrative division.  Employees in this class work at a journey-level and are expected to work independently and without immediate supervision. An Administrative Analyst (Confidential) is distinguished from the class of Administrative Analyst because of the requirements of the employee to have access to, or possess information relating to, employee and labor relations matters.

An Administrative Intern performs professional-level staff work of an introductory nature in preparation for career advancement to higher-level analyst positions in a major organizational unit.  Work assignments are related to the analysis of systems and procedures, organization and management, work-flow and distribution, work simplification, and improvement in efficiency.  Work assignments are well defined and subject to continuous review as to progress and results. An Administrative Intern (Confidential) is distinguished from the class of Administrative Intern because of the requirements of the employee to have access to, or possess information relating to, employee and labor relations matters.

Immediate supervision is received from an academic administrator or classified administrator or manager.  Work direction may be exercised over assigned technical and clerical staff.

Knowledge of: 

Principles and practices of business and public administration and personnel management

District business procedures, processes, and policies pertinent to assigned area

Methods of statistical analysis and presentation

Principles of work methods and distribution

Basic organizational systems design and analysis

Basic finance methods and procedures

Basic methods and techniques of cost analysis

Basic business and contract law

Research methods and techniques

Capabilities of computer systems, software, and hardware used in the business and operational activities of the assigned administrative division

Computer software such as word-processing, spreadsheet, database management, and desktop publishing applications

Techniques of data collection and analysis

Fact-finding methods and procedures

Basic principles of training

Recordkeeping procedures

Ability to:

Gather pertinent facts and data, make thorough analyses, and arrive at logical conclusions

Make accurate observations and obtain objective information

Interpret and apply laws, rules, regulations, policies, and procedures pertinent to assigned area

Effectively utilize computer equipment, software, and management information systems in the performance of duties

Apply statistical methods of analysis and prediction

Prepare and present reports in written, oral, graphic, pictorial, and tabular form

Communicate clearly and concisely, both orally and in writing

Make routine presentations in a group setting

Train and provide technical assistance to others

Plan and organize work to meet deadlines

Work effectively and cooperatively with a diverse pool of District administrators, employees, and representatives of public and private agencies

Learn specialized software applications

Education and Experience: 

A. A master's degree from a recognized college or university with a major in public administration, business administration, educational administration, management information systems, or a related field.

OR

B. A bachelor's degree from a recognized college or university preferably with a major in business administration, public administration, educational administration, management information systems, or a  related field.

AND

One year of full-time, paid, professional-level experience in business administration, educational administration, research, business programs, systems and processes, or a related field.

Special:

A valid Class "C" California driver's license may be required for some positions.

Travel to locations throughout the District may be required for some positions.

• Medical and dental insurance and vision care plans are provided for employees and their dependents.
• A $50,000 life insurance policy is provided free of charge for each employee.
• New employees receive 12 full-pay days and 88 half-pay days of illness leave.
• At least 15 paid holidays per year.
• Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District. Vacation days for management and confidential positions begin at 15, 20, or 24 days.
• Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty.
• Employees become members of the Public Employees Retirement System. Employees are also covered by Social Security.
• Employee Assistance Program

The examination process may consist of one or more parts which may include a training and experience evaluation, written test, performance test and/or oral interview.

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about their ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, they should always apply for a position and request reasonable accommodation at the appropriate time.