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OFFICE SECRETARY III

Recruitment #21-001362-0035

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GRADE

ASTD10

LOCATION OF POSITION

Harford County Office
2 S. Bond Street, 
Bel Air, MD 21014 

Ellicott City Office
3451 Court House Drive, 
Ellicott City, MD 21043

POSITION DUTIES

The Office Secretary III is responsible for providing secretarial and administrative support services to the staff assigned to their location within Central Region.

The Office Secretary III position maintains confidential documents, answers and screens telephone calls and greets clients and provides information to callers and visitors.  The incumbent will coordinate and maintain daily schedules for staff and appointments.  Additionally, the position will Create files for Intake, Probation, and Aftercare cases. Enters all necessary data in ASSIST on new cases; receives and processes police reports, and processes formal cases to Court in accordance with established police and procedure. Generates appointment letters, victim letters, and termination letters from ASSIST on Intake and probation cases.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. At least one year experience performing secretarial duties for a senior level administrator or executive.
2. At least one year experience working with Microsoft Office Suite. 
3. At least one year experience  inputting data in FMIS, ASSIST or METS  
4. Experience coordinating and planning meetings and event. 
5. Strong written and oral communication skills. 
6. Ability to prioritize and multi-task effectively. 
7. Strong time management, priority setting and problem-solving skills.

LIMITATIONS ON SELECTION

This recruitment is limited to current Maryland State Employees only.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

EXAMINATION PROCESS

The assessment will be a rating of your application based on your education, training and experience as they relate to the requirements of the position.  Therefore, it is essential that you provide complete and accurate information on your application.  Please report all related experience and education.  
Applicants who meet the Minimum Qualifications will be placed on the eligible list categorized as QUALIFIED, BETTER QUALIFIED OR BEST QUALIFIED. Candidates shall be certified to the eligible list for a period of one year.  This list will be used by the DJS hiring agency to select employees. 

BENEFITS

FURTHER INSTRUCTIONS

Online application process is STRONGLY preferred. A paper application may be mailed to the address below or faxed to the fax number below. If you choose fax or regular mail you must include on each page of the attachment your First and Last Name, the Recruitment Number that is located at the top of the bulletin and the last 4 digits of your SS#. Resumes will not be accepted in lieu of completing the online application or paper application. Applications must be received by the closing date no postmarks will be accepted. Incorrect application forms will not be accepted:

Maryland Department of Juvenile Services
OHR-Recruitment and Examination Unit
217 E. Redwood St., 15th Floor
Baltimore, MD 21202
Attn: Shavonne Holman
Fax Number 410-333-4188
TTY Users: call via Maryland Relay

The resulting Certified Eligible List for this recruitment may be used for similar positions in this or other state agencies.

Should additional information regarding this recruitment be required, please contact DJS Office of Human Resources at djs.careers@maryland.gov. Include the Recruitment Number that is located at the top of the bulletin.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.
 
Bilingual applicants are welcome to apply for all recruitments.

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.
 





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