Procurement Officer Trainee
Contractual
Recruitment #21-003001-0003
Department | DAT Office of the Director |
---|---|
Date Opened | 6/15/2021 4:15:00 PM |
Filing Deadline | 6/29/2021 11:59:00 PM |
Salary | 20.28/hour |
Employment Type |
Full-Time
|
HR Analyst | Lattice Johnson-Hall |
Work Location |
Baltimore City
|
Introduction
Do you want to
work for an innovative team whose members thrive on accountability,
professionalism, and customer satisfaction?
Are you passionate about serving our citizens, solving issues, training,
and development? SDAT is looking for a
Procurement staff member for our Procurement Dept with a positive attitude,
willing and able to learn and professional verbal and written communication
skills. Working on this team, you will learn entry level of professional work,
for State agency positions, in the procurement of equipment, services,
construction, supplies, information technology and other needs which must be
obtained through the competitive procurement process, negotiated procurement
process and other procurement methods.
GRADE
LOCATION OF POSITION
State
Department of Assessment & Taxation (SDAT)
Director’s
Office – Procurement Dept
300 W. Preston
St, 6th Floor
Baltimore,
Maryland 21201
Main Purpose of Job
POSITION DUTIES
Responsible
for the day-to-day services in the procurement of services and commodities
agency-wide. Tasks shall include, but are not limited to the following:
Provide
excellent customer service to SDAT staff members and vendors.
Assist in
reviews, analyzes, and processes requisition requests for services and
commodities in accordance with State Procurement guidelines and procedures.
Determines the
appropriate procurement method for procuring goods and services such as credit
card, check or Purchase orders, negotiated awards, competitive sealed bidding,
competitive sealed proposal in accordance with State procurement laws and
regulations.
Responsible for
preparing agency purchase orders and blanket purchase orders using ADPICS in
FMIS.
Prepares and
disseminates PORFPS (Purchase Orders Request for Proposals) via DOIT.
Prepare agency
purchase orders against Statewide contracts for vehicle purchase, copiers, and
other commodities.
Research and
determine vendor quotes and proposals.
Enter Change
orders in ADPICS as needed.
To ensure
timely payments, review and process Program invoices not processed for payment
by other DAT corporate credit card holders.
Assists the
Agency Property Officer for Non-Sensitive equipment:
Maintains inventory
records and control accounts for fixed assets, reconciling physical inventories
to detail records and control accounts.
Initiates and
coordinates actions to conduct physical inventories of state property. Works
with Compliance Director and Property Officer for Sensitive Equipment to
complete annual inventories and audits.
Implements
internal inventory control procedures and makes recommendations for
improvement.
Receives and
reviews Excess Property Declarations (Form 950-9) completed by Unit
Accountability Officers; facilitates removal of property after DGS approval.
Certifies in
writing the completeness and accuracy of the agency’s physical inventories.
Conducts test
audits of non-sensitive capital equipment.
Assists in
the management of the Agency’s State vehicle fleet as Fleet Manager:
Assists in
handling day-to-day operations which involve explaining regulations, policies
and procedures and the applicability to different situations.
Assists in
reviewing monthly mileage reports for completeness and accuracy, entering
mileage into DBM’s Web Fleetmaster.
Obtain new
vehicles registration, tags, etc., via MVA assist with auction disposal of old
vehicles.
Compile data
and assist with DAT’s reimbursement request to Comptroller’s Office for fuel
taxes paid via State’s commercial Fuel vendor.
Assists the
Agency’s Liaison Administrator in day-to-day building maintenance and employee
parking activity issues. Maintains and coordinates leased and state-owned
office space management activities (including office renovations and
relocations, and parking leases).
Responds
independently to all levels concerning budget, procurement and other
administrative issues and inquires (both written and verbal) for information or
questions of a broad nature (real and personal property, as well as general administration);
composes correspondence for signature of management staff as appropriate.
Other duties as
assigned by CFO or Procurement Officer II.
MINIMUM QUALIFICATIONS
Education: A Bachelor’s degree from an accredited college or university.
Experience: None.
Notes:
1. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the required education.
2. Candidates may substitute professional contract management experience or professional procurement experience, on a year-for-year basis, for the required education.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required education.
LIMITATIONS ON SELECTION
Must be able to work in Baltimore City.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
1. Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
2. Employees in this classification must obtain possess a certification as a Procurement Professional from the Maryland Department of General Services within one year of appointment.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
EXAMINATION PROCESS
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
BENEFITS
Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.
Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.
FURTHER INSTRUCTIONS
Online applications are highly
recommended. However, if you are unable to apply online, the paper
application and supplemental questionnaire may be submitted to: SDAT - Office of Human Resources, 300 W. Preston
St, Rm. 511, Baltimore, Maryland 21201. Paper application materials
must be received in our office by the closing date for the
recruitment. No postmarks will be accepted.
For questions regarding this recruitment, please contact the SDAT - Office of Human Resources, at
410-767-1137, MD TTY Relay Service 1-800-735-2258.
We thank our Veterans for their service to our country.
People with disabilities and bilingual candidates are encouraged
to apply.
As an equal opportunity employer, Maryland is committed to
recruitment, retaining and promoting employees who are reflective of the
State's diversity.