FISCAL ACCOUNTS CLERK SUPERVISOR

OPEN TO ALL QUALIFIED APPLICANTS

This is a position specific recruitment. The resulting certified eligible list may be used to staff several current and future vacancies for this position/function only.

The Fiscal Accounts Clerk Supervisor position within the Comptroller's Vendor Services group is focused on accounts payable, disbursement operations, and supervisory of staff. This role focuses on coordinating both the team and processes surrounding inbound and outbound logistics as they relate to the Accounts Payable and Check Disbursements functions for the State of Maryland. Located within the heart of Annapolis, this role will interface with all state agencies, vendors, Treasury, and Comptroller personnel within the Accounts Payable workflow.

Job functions for this role include, however are not limited to:

• Supervise and coordinate a staff of two or more team members.
• Coordinate inbound invoice 'transmittals' from all state agencies.
• Coordinate the check disbursement logistics.
• Receive, organize, and distribute incoming mail for the Comptroller's General Accounting Division.
• Control the processes associated with returned checks including receiving, logging within the financial system, and re-distributing.
• Provide excellent customer service to state agencies and vendors through addressing incoming phone and email requests.

The Pre-Audit unit within the Vendor Services Team receives and accepts invoices submitted by state agencies for payment to vendors, and oversees the coordination of payment for over 2,000,000 invoices annually, totaling approximately $35 billion in disbursements.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years of experience reviewing, verifying, recording, adjusting and balancing financial transactions.

NOTES:

1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education.
2. Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience.
3. A minimum of five courses or six months of accounting-related training in a vocational training program in subjects such as journalizing transactions, analyzing transactions into debits and credits, posting to a general ledger, payroll, bank reconciliations, accounts payable, and accounts receivable may be substituted for one year of the required experience.
4. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

** For education obtained outside of the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. If you possess a degree obtained outside of the United States, please submit a detailed, course-by-course evaluation report from one of the U.S. equivalency evaluating members identified at http://www.naces.org/members.html.

• Solid knowledge of Microsoft Office Products
• Keen attention to detail
• Self-motivated; focused on process improvement
• Experience in a large enterprise accounts payable environment
• Strong verbal and written skills
• Experience maintaining vendor master records in a high-volume, deadline driven environment

Please make sure that you provide sufficient information on your application to demonstrate that you meet the qualifications for this recruitment. Please indicate clearly any position-specific experience and ensure all education and experience sections are complete. Incomplete information may result in the disqualification of your application.

All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

*Resumes will not be accepted in lieu of a completed application.

Only applicants who meet the minimum and selective qualifications for this recruitment will be considered for this opportunity. Approval of your application will be based on a review of your education, training and experience. It is essential that you submit complete and accurate information on your application in order to determine if you meet the qualifications as specified above. Due to the nature of this list, all qualified applicants are placed on an unranked list of candidates and will remain active on this list for at least one year.

Qualifying applicants are subject to an oral interview. Prior to appointment, the employee must successfully undergo a comprehensive background investigation including a review of criminal, MVA and tax records; and determination of legal authorization to work in the United States or under the United States Immigration Reform and Control Act of 1986. This background check is comprehensive and may involve fingerprinting. Upon initial appointment OR promotion to a position in the State Personnel Management System, an employee is required to serve an initial six- month probationary period. This probationary period may be extended an additional six months under certain circumstances at the discretion of the appointing authority.

Veterans

We thank our Veterans for their service to our country and encourage them to apply. If you are seeking veteran's preference, please submit a copy of your DD-214.

Attachments

The preferred method for submitting additional information is to upload it directly into your online account. Please remove references to the first 5 digits of your SSN and your DOB on all attachments by deleting, redacting or blacking that information out with a marker. Any attachments necessary to demonstrate the minimum qualifications were met must be submitted by the filing deadline.

Faxes/Email

The online application process is STRONGLY preferred. If you choose fax or email as the option to submit your application and/or required additional information, you must include the following information on each page you submit:

1. First and Last Name
2. Recruitment Number (located at the top of the bulletin)
3. The last 4 digits of your SS#

Fax: 410-974-5249 – This fax number is for Comptroller of Maryland recruitment efforts only.

Email: ahall2@marylandtaxes.gov

For Further Questions

If you are having difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov.

If you have questions about this particular recruitment, please contact the Comptroller of MD, Office of Human Resources at ahall2@marylandtaxes.gov

Appropriate accommodations for individuals with disabilities are available upon request by calling: (410) 260-6622 or MD TTY Relay Service 1-800-735-2258.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. Bilingual applicants are encouraged to apply.