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ADMINISTRATIVE SPECIALIST III

Recruitment #22-002043-0010

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Introduction

It is important that all experience be fully documented. Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY may cause the candidate to be rejected.

PLEASE FILL OUT THE APPLICATION COMPLETELY.
➢ The application is part of the examination process. Your answers will determine your eligibility to participate in the next phase of the selection process.
➢ Clearly describe your qualifications in detail. Credit cannot be given for education, training, experience, knowledge, skills, and abilities that you fail to indicate.
➢ Do not leave any answer spaces blank; if a question does not apply, write "N/A".
➢ Although you may attach a resume to further describe your qualification, it does not substitute for completing the application form. An incomplete application form may result in disqualification. Do NOT write "see resume" in your work history or responses to supplemental questions.
➢ Failure to comply with these instructions may result in disqualification.
➢ Read the Job Announcement carefully for specific filing instructions, supplemental questions, and final filing dates. 

GRADE

12

 

LOCATION OF POSITION

Maryland State Police
Quartermaster Division
7745 Washington Blvd.
Jessup, MD 20794

POSITION DUTIES

The main purpose of this position is to offer a wide and varied range of administrative and secretarial skills to the Commander/Director, sworn and civilian members assigned to the Quartermaster Division, ensuring that all work is completed in as accurate and expeditious manner. All tasks are executed in an unsupervised fashion and necessitates a keen understanding of Department policies and procedures. Also of primary importance in this position, is the supervision of one temporary clerical employee assigned to the Quartermaster Division, as well as his/her job specifications, duties and capabilities.

Analyzes and interprets data, information and situations, and makes recommendations when data does not conform to established standards, policies or laws;

Assists in the administration of an assigned program, the supervision of an operational unit within an agency and in the preparation of final reports and suggested recommendations for the improvement of the agency or its programs; 

Consults with program heads and administrative officials regarding policies, trends, and interpretation of data and program needs; Researches and compiles data, as directed; 

Prepares statistical tables, charts and reports, work-flow charts, staffing patterns, and organizational charts; 

Assists in the planning and implementation of new or revised programs, procedures, practices, and organizations; 

May provide assistance to a higher-level administrator in the formulation and preparation of an agency’s budget, or portions of the budget; May be responsible for a program; 

May supervise assigned technical and clerical personnel to include lower-level Administrative Specialists; 

Performs other related duties as assigned.

MINIMUM QUALIFICATIONS

Experience: Four years of experience in administrative staff or professional work.

Notes:

1. Candidates may substitute the completion of 60 credit hours at an accredited college or university and two years of experience in administrative staff or professional work for the required experience.

2. Candidates may substitute the possession of a Bachelor’s degree from an accredited college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications:

1. Prior experience working with F.M.I.S. (Financial Management Information System)

2. Experience working at the Federal, State, County or Local levels of government.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Only candidates who meet the minimum qualifications will be considered for this classification. Therefore, it is essential that you provide complete and accurate information on your application. Successful candidates will be placed on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED or QUALIFIED and remain eligible for consideration for at least one year from the date of examination. The list will be used by the hiring manager to select employees. The list will be valid for one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail. The Maryland State Application Form can be found online.

Completed applications, required documentation and any required addendums may be mailed to:

Maryland State Police

Human Resources Division

1201 Reisterstown Road

Pikesville, MD 21208

ATTN: Tiffany R. Arrington

tiffanyr.arrington@maryland.gov




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