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ADMINISTRATIVE AIDE- Contractual

Recruitment #22-002572-0024

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Introduction

This is a full time Contractual position.

GRADE

ASTD11

LOCATION OF POSITION

Department of Human Services
Office of Budget and Finance
Accounting Operations Division
311 W. Saratoga Street 
Baltimore MD 21201

Main Purpose of Job

This position is to provide administrative support to the Director of Accounting Operations.  Also, responsible for providing support to the Division Managers , Supervisor and other staff.  Serve as the intermediary for the Director, maintaining frequent contacts with the public and private executives, professional staff and other officials.

POSITION DUTIES

Open, sort, read and distribute incoming correspondence.   Proofread outgoing correspondence and review records for completeness and accuracy.   Maintain cash receipts log and file bank deposit documentation.   Order office supplies and maintain operating level for Accounting staff.  Complete operational such as assembling, compiling, and summarizing data into a concise form and prepare reports.  Receive telephone calls and visitors and arrange for appointments and interviews. Maintains important confidential records, schedules, expense accounts and office supplies. Type correspondence, statements, tables and forms from corrected copy, rough draft or oral instruction.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

  • One year experience using computer software such as Microsoft Word and Excel.
  • Experience submitting purchase requisitions
  • Experience managing office supply inventory.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  It is important that you report all related education and experience that is relevant to this recruitment qualifications. We will not consider information submitted after this date.  Successful candidates will be placed on the employment (eligible) list.  The resulting list may be used for future vacancies with this agency or other state agencies.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

Online applications are highly recommended, however the paper application may be submitted to the Department of Human Services/HRDT, Attn: D. Greene, 311 W. Saratoga Street, Baltimore, MD 21201-3500.  The paper application must be received by the closing date for this recruitment, no postmarks will be accepted.  Information received after the closing date will not be considered.  Application inquiries may be directed to dhs.recruit@maryland.gov, include the recruitment # on the subject line of the email.

TTY  Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. 

People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.



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