ADMINISTRATOR I

This is an INTERNAL RECRUITMENT FOR MARYLAND STATE EMPLOYEES ONLY. (Permanent, Contractual, Temporary). It is important that all experience be fully documented. Failure to LIST ALL EXPERIENCE AND ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY may cause the candidate to be rejected.

 

PLEASE FILL OUT THE APPLICATION COMPLETELY.

Ø  The application is part of the examination process. Your answers will determine your eligibility to participate in the next phase of the selection process.

Ø  Clearly describe your qualifications in detail. Credit cannot be given for education, training, experience, knowledge, skills, and abilities that you fail to indicate.

Ø  Do not leave any answer spaces blank; if a question does not apply, write "N/A."

Ø  Although you may attach a resume to further describe your qualifications, it does not substitute for completing the application form. An incomplete application form may result in disqualification.

Ø  Do NOT write "see resume" in your work history or responses to supplemental questions.
Failure to comply with these instructions may result in disqualification.

Ø  Read the Job Announcement carefully for specific filing instructions, supplemental questions, and final filing dates.

16

Maryland State Police - Office of Equity & Inclusion

This position serves as an Equal Employment Opportunity Intake Officer for the Maryland Department of State Police (MDSP) within the Office of Equity and Inclusion (OEI). The position is responsible for originating, researching tracking EEO complaints for all facets of discrimination to include race, sexual harassment/orientation, gender, retaliation, etc.; responding to AADA inquiries or complaints regarding reasonable accommodation requests; coordinating and monitoring Equal Employment Opportunity (EEO) training and mandated Sexual Harassment Prevention in the Workplace training (SHPT) for all MDSP civilian and sworn personnel; and processing Employee Assistance Program (EAP) requests. Therefore, discretion and confidentiality and professional standards are paramount. Tracking EEO laws and statutes, and timely updating all EEO and SHPT training materials. This position serves as the first person of contact for the OEI and processes a substantial amount of highly sensitive data, schedule fact-findings/investigations/mediations, actively engage via telephone and walk-in with complainants, and process anonymous reporting. Additionally, the position is responsible for coordinating Affirmative Action programs and compliance with civil rights laws, regulations and policies; and locating and scheduling EEO professional development opportunities.

·   The position performs the intake of discrimination complaints by thoroughly screening complainants and assists with preparation of relevant documentation for preliminary investigation by the EEO Investigator, Deputy Director, and Director. Compiling and reviewing correspondence, generating exhibits and files, and supporting documentation of the complaint; updating case ledger; and explain applicable laws and regulations to advise complainants and respondents of their rights, legal requirements and responsibilities – daily basis.

·      Serves as the Custodian of Record by overseeing confidential OEI Case Ledger, Google forms, to include creation and assigning of EEO case numbers, and maintain secured file room housing medical data.

·      Position assists with compilation and investigation of formal internal/external complaints in accordance with SPP Title 5, Code of Maryland Regulations (COMAR), State Government Article Title 20, Title VII of the Civil Rights Act of 1964, and other applicable federal and state statues, regulations and policies governing equal opportunity and access in employment. In addition, on behalf of the Department and in conjunction with OEI directors may respond to information requests from the Maryland Commission on Civil Right (MCCR) and the U.S. Equal Employment Opportunity Commission (EEOC).

·       Other duties as assigned.

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years of administrative staff or professional work.  

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience. 

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and one year of experience in administrative staff or professional work for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for- year basis for the required experience.

1. Experience using MS Office Suite, Google Drive, and other software.

2. Experience working independently, the ability to multitask projects, and managing time-sensitive information.

3. Experience exercising discretion and handling confidential information.

This is an INTERNAL RECRUITMENT FOR MARYLAND STATE EMPLOYEES ONLY. (Permanent, Contractual, Temporary).

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

Only candidates who meet the minimum qualifications will be considered for this classification.  Therefore, it is essential that you provide complete and accurate information on your application. Successful candidates will be place on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED OR QUALIFIED and remain eligible for consideration for at least one year from the date of examination. The list will be used by the hiring manager to select employees.

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position. Applicants may be given a physical examination and will be subject to an interview, background investigation, polygraph examination and substance abuse testing.

STATE OF MARYLAND BENEFITS

NOTE: Currently, applicants are limited to uploading one file.  As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file.  If you are unable to apply online, you may submit an application via mail.  The Maryland State Application Form can be found online.

Completed applications, required documentation and any required addendums may be mailed to:

Maryland State Police - Human Resources Division

1201 Reisterstown Road

Pikesville, Maryland 21208

ATTN:  Divita Washington

divital.washington@maryland.gov

TTY Users: call via Maryland Relay

 

It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.