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OFFICE SECRETARY I (Contractual)

Plant Protection & Weed Management

Recruitment #23-001318-0021

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Introduction

 

The Maryland Department of Agriculture is a department under Maryland's Executive Branch.  Formed in 1972 by the Maryland General Assembly to address the agriculture needs for the State of Maryland, the Department oversees and serves as a regulatory body for animal health , consumer services to include marketing and lab services, plant and pest management and resource conservation.  As the number one industry in Maryland, the diversity of agriculture programs in the State continue to expand and grow.

The primary goal of the Plant Protection and Weed Management Sections is to conduct regulatory, inspection, and educational programs that protect the health of plants and honey bees in Maryland.

This is contractual employment and includes subsidized health insurance and limited paid leave.

GRADE

ASTD8

LOCATION OF POSITION

MDA Headquarters - 50 Harry S Truman Pkwy. Annapolis, MD 21401

Main Purpose of Job

This person provides clerical services for the Plant Protection and Weed Management Section. Duties include the licensing and registration of apiaries, ginseng dealers and collectors, nurseries, plant dealers, and plant brokers in the State and being directly responsible for data entry and bookkeeping of records. This person acts as receptionist for the Section.

POSITION DUTIES

Generate, print, and prepare renewal license applications for mailing.  Enter data on computer from new and renewal applications that are sent to the Department and determine if applicants meet the requirements for obtaining a license.  Print and mail licenses for properly completed applications.

Enter inspection data on computer taken from reports turned in by inspectors.

Proof databases and make corrections where necessary.  Generate, print, copy, and collate lists from data base.  Maintain files for departmental programs.

Proofread outgoing correspondence and review records for completeness and accuracy; prepare and maintain statistical and numerical reports and records for program supervisors.

Act as receptionist for program, do general typing of correspondence and forms, answer the telephone, prepare mailings, maintain files, and maintain the office in the absence of other secretaries.  Support program outreach activities. 

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year performing secretarial or clerical work involving typing duties.

Notes: 
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
 
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience. 

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical or Office Services Specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred.  If you unable to apply online, you may mail a paper application to: Maryland Department of Agriculture Human Resource Office, Room 304 50 Harry S Truman Parkway Annapolis, MD 21401.  If you are submitting additional information, such as diplomas and transcripts, the preferred method is to upload them online with your application. 

If you are unable to upload, you may mail, hand-deliver or fax (HR Fax # 443-602-9831).  All paper applications must be received by 4:30 PM on the closing date, no exceptions.  (Postmarks not accepted.)   Resumes will NOT be accepted in lieu of completing the online or paper application. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.  TTY Users: call via Maryland Relay For questions concerning this recruitment, please contact: Kathleen Newhouse at 410-841-5837 or kathleen.newhouse2@maryland.gov.




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