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ADMINISTRATIVE SPECIALIST I

Reporting Assistant

Recruitment #23-001755-0067

Introduction

Administrative Specialist I: Reporting Assistant - Long Term Contractual

GRADE

10

LOCATION OF POSITION

Tawes State Office Building, 580 Taylor Ave, B-2, Annapolis, MD

Main Purpose of Job

The position will support the E-Reporting with FACTS electronic harvest reporting program and provide direct administrative support to the Unit’s Fisheries Statistics Project. The position will also provide assistance with customer service, database management, and the receipt, computer entry, and organization of commercial fishing reports. The work will involve entering harvest information into computer software programs, accessing a web-based harvest reporting system, providing recruiting and training support, interaction with commercial harvesters over the phone and in person, sorting and organizing large quantities of mail, and filing. Primary duties include, but are not limited to: data entry using computer software; basic data manipulation using spreadsheets and other database software; conducting quality control checks on computer data files; opening, sorting and time-stamping mail; filing, moving boxes and retrieving archived files from remote storage facilities; and any other duties that may be necessary as required. The position will provide technical and training support to the users of the department-supported electronic harvest reporting tool, E-Reporting with FACTS.

POSITION DUTIES

POSITION DUTIES: The Department of Natural Resources, Fishing and Boating Services, is currently accepting applications for a Long Term Contractual Administrative Specialist I/Reporting Assistant. The main office is located at 580 Taylor Ave., Annapolis, MD 21401, with an option for partial telework.

The position will support the E-Reporting with FACTS electronic harvest reporting program and provide direct administrative support to the Unit’s Fisheries Statistics Project. The position will also provide assistance with customer service, database management, and the receipt, computer entry, and organization of commercial fishing reports. The work will involve entering harvest information into computer software programs, accessing a web-based harvest reporting system, providing recruiting and training support, interaction with commercial harvesters over the phone and in person, sorting and organizing large quantities of mail, and filing.

Primary duties include, but are not limited to: data entry using computer software; basic data manipulation using spreadsheets and other database software; conducting quality control checks on computer data files; opening, sorting and time-stamping mail; filing, moving boxes and retrieving archived files from remote storage facilities; and any other duties that may be necessary as required. The position will provide technical and training support to the users of the department-supported electronic harvest reporting tool, E-Reporting with FACTS.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six months of experience performing administrative staff, clerical, clerical technical, or secretarial work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

1. Experience entering data into, and querying data from relational databases.
2. Experience working with web-based user interfaces (UI).
3. Proficiency in Microsoft Office (Excel, Word, Access), Google Suite tools (Gmail, Drive, Docs, Sheets), and experience with data analysis / manipulation programs (R and SAS).
4. Familiarity with commercial fisheries.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not accept information submitted after this date. Applicants who meet the minimum qualifications will be considered for this position. Therefore, it is important that you provide complete and accurate information on your application. Report all education and experience related to the essential functions and qualifications of this position. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

The online application is strongly preferred. If you are unable to apply online, you may submit a paper application and supplemental questionnaire to: Department of Natural Resources, Human Resources, 580 Taylor Avenue, C-3 Annapolis, MD 21401. The Human Resources unit is not responsible for applications sent to any other address.

Faxed or e-mailed applications will not be accepted. Resumes will not be accepted in lieu of completing the application.

If you are having difficulty with your user account, need to make adjustments to a submitted application or have general questions about the online application system, please contact the MD Department of Budget and Management at Application.Help@maryland.gov ; ATTN: Recruitment and Examination Division.

Inquiries regarding this recruitment can be directed to Alexandra Gast at alexandra.gast@maryland.gov

TTY Users: call via Maryland Relay 

Candidates with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country, and encourage them to apply. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.



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