ADMINISTRATIVE SPECIALIST II

The Office of the Public Defender is a statewide independent agency charged with providing superior legal representation for indigent defendants.  The agency’s vision is Justice, Fairness and Dignity for all.  Employees are committed to the core values of culture of excellence, client centered representation, tenacious advocacy, and are united in achieving the agency’s mission.

11

 839 Elkridge Landing Road, Linthicum, MD 21090

The Administrative Specialist will provide support for the Diversity, Equity and Inclusion and Equal Employment Opportunity programs and functions. They will assist with the creation of the monthly newsletters, prepare correspondence, coordinate meetings, and serve as a Bridge Moderate for virtual meetings and trainings. The position will directly support the Director of DEI and may be required to attend community events throughout Maryland.

1. Assist with DEI and EEO planning and reporting processes, as needed.

2. Assist with the development of monitoring and assessment processes for DEI and EEO initiatives

3. Provide support services to the DEI subcommittees.

4. Create and maintain spreadsheets, Google drives and Sharepoint Site

5. Maintain DEI and EEO calendar; Supports with the coordination of DEI and EEO workshops and initiatives.

6. Carry out activities to enhance the visibility of the DEI and EEO Division

7. Makes photocopies, faxes documents and performs other clerical functions.

8. Drafts meeting agendas, organizes and/or creates meeting materials and ensures technology is prepared and ready.

9. Attends critical meetings, tracking next steps and tasks through follow-up with respective individuals/departments.

10. Maintain files and confidential records

11. Maintain office equipment and supplies

12. Performs other duties as assigned.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

●       Good organizational and problem solving skills, and the ability to multitask.

●       Excellent oral and written communication skills.

●       Highly proficient in Google Suite and Microsoft programs

●       Experience with marketing software such as Canva, Constant Contact, or MS Publisher

●       Interpersonal skills: maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things

●       Oral communication—the individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings.

●       Written Communication—the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.

●       Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.

●       Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.

●       Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.

●       Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.

Candidates may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The examination will consist of a rating of your education, training and experience related to the requirements of the position.  You may be required to complete a qualifications supplement, or the rating may be based on your application.  Therefore, it is important that you provide complete and accurate information on your application.  Report all experience and education that is related to this position.

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12-month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

Online applications preferred.  Please fax all paper applications and questionnaires to (410) 333-2260.Inquiries regarding applications and submitting paper applications can be directed to: Office of the Public Defender, Human Resources Division, 6 Saint Paul Street, Suite 1304, Baltimore, MD 21202; or by calling (410) 767-8500, toll free: 877-430-5187; TTY users call Maryland Relay Service 800-735-2258. 

Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing. A paper copy of the MD State application form and questionnaire can be downloaded from the link below. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country and encourage them to apply.