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ADMINISTRATIVE AIDE

*PART-TIME*

Recruitment #23-002572-0032

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Introduction

Part-Time Vacancy; 20 hours per week

GRADE

ASTD11

LOCATION OF POSITION

2300 St. Paul Street, Baltimore, MD 21218 (Baltimore City)

Main Purpose of Job

The main purpose of this position is to provide administrative and secretarial assistance to Director, Administrative Officer, and Program Managers for the Maryland Geological Survey of the Resource Assessment Services Division.

POSITION DUTIES

The Department of Natural Resources, Maryland Geological Survey, located at 2300 St. Paul Street, Baltimore, MD, is currently accepting applications for a Long-Term Contractual Administrative Aide. This position will provide administrative and secretarial support to the Administrative Officer, Director, Program Chiefs, and staff. Duties include conducting inventories, maintaining fleet management and travel records, processing bills, scanning documents, organizing historical documents, and providing backup support for the Publications Sales office. A Maryland Class C Driver’s license or equivalent is required to drive a State vehicle is required.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

  • Experienced in processing financial expense forms.
  • Experienced in using Microsoft Office computer software.
  • Experienced with scanning and organizing electronic files.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

EXAMINATION PROCESS

Your application is part of the examination process. The examination will consist of a rating of your education, training, and experience related to the requirements of this position. The rating will be based on the information provided on your application. Therefore, it is important you provide all the experience and education related to this position completely and accurately.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

The online application is strongly preferred. If you are unable to apply online, you may submit a paper application and supplemental questionnaire to: Department of Natural Resources, Human Resources, 580 Taylor Avenue, C-3 Annapolis, MD 21401. The Human Resources unit is not responsible for applications sent to any other address.

Faxed or e-mailed applications will not be accepted. Resumes will not be accepted in lieu of completing the application.

If you are having difficulty with your user account, need to make adjustments to a submitted application or have general questions about the online application system, please contact the MD Department of Budget and Management at Application.Help@maryland.gov; ATTN: Recruitment and Examination Division.

Inquiries regarding this recruitment can be directed to Emilee Knott at emilee.knott@maryland.gov. 

TTY Users: call via Maryland Relay

Candidates with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country, and encourage them to apply. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. 



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