Skip to Main Content

Employment Services Coordinator

Administrator III

Recruitment #23-002588-0037

Go Back View Benefits

Introduction

This Recruitment is limited to Maryland State Department of Education Employees.

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

State Salary Grade 18
Salary Range: $63,556 - $98,523 
*State Salary Guidelines apply for current State employees.

 

STATE OF MARYLAND BENEFITS

LOCATION OF POSITION

Nancy S. Grasmick Education Building
200 West Baltimore Street
Baltimore, MD 21201

Main Purpose of Job

Under the direction of the Director of Employee Relations and Services, the incumbent will support the overall mission of MSDE by providing high quality, service level driven employment services to all MSDE employees consistently and equitably.  The incumbent will be the subject matter expert in health insurance, retirement, time reporting and other services needed by the employees. The coordinator will support the chief in implementing training, outreach to employees and will provide the processing oversight and support to the employment services specialists.

POSITION DUTIES

Serves as the subject matter expert for leave administration, HR transaction support, time reporting and payroll, and new employee support.
  • Resolves various leave provisions available to state employees, confirms employee eligibility to various types of leave, and processes all appropriate leave transactions.
  • Assists and advises employment services specialists to ensure timely and accurate processing of employee leave forms, advise on eligibility for leave bank.
  • Ensure appropriate and timely follow-up to ensure employee return from leave and refers any leave abuse or disability retirement cases to Employee Relations. 
  • Supports new employee orientation, works with new employees to transfer any eligible leave to MSDE, and oversees employee ID card process.
  • Monitors and supports transaction activities to ensure transactions are completed in a timely manner to ensure accurate payroll.
  • Oversees processing resignation and retirement transactions and communicate. with the Talent team to begin recruitment process.
  • Assists employees and managers to post accurate time records, creates biweekly verification reports to ensure accurate time reporting such as leave reporting, workers compensation, comp time, and coordinates payroll adjustments with payroll unit.
  • Supports MSDE benefits and retirement coordinator, supports the unit in creation and delivery of trainings, and assists with verification of employment and participation in unemployment hearings.

MINIMUM QUALIFICATIONS

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six years of administrative staff or professional work. 

Notes: 
  1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.
  2. Candidates may substitute the possession of a bachelor’s degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience.  
  3. Candidates may substitute the possession of a master’s degree from an accredited college or university for five years of the required experience.
  4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher-ranking commissioned officer on a year-for-year basis for the required experience.

SELECTIVE QUALIFICATIONS

One year of professional experience supporting, planning, designing, and coordinating human resources functions.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Please include clear and specific information on your application regarding your qualifications.
  • Knowledge of the theories, principles, and practices associated with human resource management.
  • Knowledge of human resources information systems (i.e., WorkDay and associated transaction processes). 
  • Knowledge of employment laws and policies that address benefits, timekeeping and leave.
  • Skill in resolving human resources issues by applying various methodologies and deciding among several solutions.
  • Skill in communicating clearly and effectively.
  • Skill in maintaining harmonious and effective working relationships with supervisors, coworkers, and the general public.
  • Ability to learn human resources content areas.
  • Ability to articulate and provide instruction and direction regarding human resources issues.

LIMITATIONS ON SELECTION

Recruitment is limited to Maryland State Department of Education employees only.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SPECIAL REQUIREMENTS

 Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all employees.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Applicants must complete the MD State Government online application for employment and submit their professional resume. The application and resume must clearly demonstrate that the applicant satisfies the minimum qualifications for the position. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the address listed.

All application materials must be received in our office by the closing date.
If you are unable to apply online, paper applications can be obtained from the link below and be faxed to 410-333-8950 or mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application. Postmarks will not be accepted.

Inquiries can be made to 410-767-0019, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities. If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity. Individuals with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country. 

. 

Appropriate accommodations for individuals with disabilities are available upon request.



Powered by JobAps