Introduction
The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.
GRADE
14
LOCATION OF POSITION
Nancy S. Grasmick Education Building
200 West Baltimore Street
Baltimore, Maryland 21201
Note: All MSDE positions require in-person/on-site reporting.
POSITION DUTIES
The Executive Associate within the Office of Audits is responsible for providing secretarial and administrative support to the Director of Audits (Fiscal Services Admin VI), management level personnel, and office support staff in facilitating day-to-day operations, assuming responsibility for administrative matters deemed necessary by using a high degree of discretion and proper and appropriate judgement, organizing daily activities and keeping accurate and follow-up records.
- Has lead responsibility for calendar coordination, scheduling appointment, travel arrangements, maintaining organization of Office materials and reports, and responsibility for coordination of all activities emanating from the Office of the State Superintendent, Deputy State Superintendents, and Executive Branch.
- Has lead responsibility for Governor’s and Superintendent’s correspondence as they pertain to the Office of Audits.
- Has lead responsibility for technology authorization, inventory control and human resources procedures.
- Uses knowledge, skills, and experience in word processing, English usage, editing, and proofreading, accessing information from all of the Maryland State Department of Education’s policy and procedures, office organization and management, and interpersonal skills.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Two years of administrative staff or professional work.
Notes:
1. Candidates may substitute 30 credit hours from an accredited college or university for one year of the required experience.
2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
- Experience preparing reports
- Experience with handling sensitive/confidential materials
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
SPECIAL REQUIREMENTS
Candidates must consent to State Police Investigation (fingerprinting) as a routine procedure for all employees with this Agency
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified. The resulting list of qualified candidates will be in effect for at least one year. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
For education obtained outside of the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation will be required prior to hire.
BENEFITS
FURTHER INSTRUCTIONS
It is preferred that applicants complete the MD State Government online application for employment -AND- submit their professional resume. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If the applicant is unable to apply online, paper applications can be obtained from the link below and mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.
Please do not put "See Resume" in the job duties section of your application; your application will not be considered.
All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application or mailed to the address listed.
Inquiries can be made to 410-767-0019 TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.
If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.
Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.
We thank our Veterans for their service to our country.
