Introduction
THIS IS A REPOST. PREVIOUS APPLICANTS NEED NOT REAPPLY.
This is a Special Appointment position and
serves at the pleasure of the appointing authority.
MISSION: To
transform young people’s lives, create safer communities, and forge more
equitable systems through community-based partnerships that hold youth
accountable while building on their strengths and support systems.
VISION: Providing
pathways to success for youth and families through partnerships across
Maryland.
This position is eligible to work a hybrid telework schedule.
GRADE
17
LOCATION OF POSITION
Office of the
Secretary
217 E. Redwood Street
Main Purpose of Job
The mission of the Department of Juvenile Services is to transform young people’s lives, create safer communities, and forge more equitable systems through community-based partnerships that hold youth accountable while building on their strengths and support systems.
The main purpose of this position is to function as a personal secretary and to perform all administrative support responsibilities to the Secretary (the Secretary) and Assistant Secretary/Chief of Staff (the Assistant Secretary/Chief of Staff) of the Department of Juvenile Services in support of achieving the Department’s mission. The incumbent interprets administrative decisions and policies to other members of the staff and transmits instructions with the authority of the Secretary and the Assistant Secretary/Chief of Staff. The incumbent acts as an intermediary for the Secretary and the Assistant Secretary/Chief of Staff and maintains frequent contacts with executive staff, the Secretary’s and the Assistant Secretary/Chief of Staff’s direct reports, DJS employees in skilled, professional, and management service, leaders of other state agencies, legislators, system and community stakeholders, and the general public.
This position will also be responsible for receiving and screening all incoming desk/office calls to the Secretary's and Assistant Secretary/Chief of Staff’s office and providing assistance, utilizing independent judgment, to prioritize, channel, and facilitate communication with the Executive Staff; making travel arrangements for the Secretary; maintaining the appointment schedule and calendar for the Secretary and Chief of Staff; and ordering supplies for the Exec Staff.
Lastly, this position will coordinate and/or support any special projects for the Secretary and Chief of Staff as assigned.
The incumbent will supervise an administrative assistant to help with the performance of the above duties.
POSITION DUTIES
• Relieves the Secretary and the Assistant Secretary/Chief of Staff of operational details by screening visitors and callers; arranging for appointments and interviews; maintaining important schedules, expense accounts, confidential records, and files
• Composes correspondence to meet all deadlines; demonstrates written skills through use of correct grammar and accurate presentation of facts. Obtains material from a variety of sources to be used for reports and executive summaries. Uses a personal computer to type manuscripts, correspondence, tables, charts, graphs, and forms from corrected copy, rough draft, or oral instruction
• Works closely with Executive Associates of DJS Deputy Secretaries to ensure adequate support for the core executive team and work collaboratively with the executive support team
• Supervises an Administrative Assistant
MINIMUM QUALIFICATIONS
Education: High School diploma or G.E.D. certificate acceptable to
the Maryland State Board of Education as described in the Correctional Training
Commission Regulation.
Experience: At least five (5) years of experience
providing administrative support to an executive-level leader in the
public sector.
DESIRED OR PREFERRED QUALIFICATIONS
• Experience using Google applications; and Microsoft Suite applications: Word and Excel
• Experience supporting one or more senior-level executives
• Experience working collaboratively with internal and external stakeholders; to include
executive staff, legislative staff, the general public, vendors and/or constituents
• Excellent planning and organizational skills and ability to multitask
• Experience meeting multiple deadlines – both short- and long-term
• Excellent written and verbal communication skills
• Stellar attention to detail
• Experience drafting correspondence, data entry, and/or reports
• Experience supervising administrative staff
SPECIAL REQUIREMENTS
Demonstrated ability to accurately type on a
keyboard on a personal computer at a minimum of forty words per minute may be
required, depending on the specific requirements of the position.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date.
We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.
EXAMINATION PROCESS
The assessment will be a rating of your application based on
your education, training, and experience as they relate to the requirements of
the position. It is important that you provide complete and accurate
information on your application. Please report all related experience and
education.
For education obtained outside the U.S., you will be required
to provide proof of the equivalent American education as determined by a
foreign credential evaluation service. Please note that your answers on the Supplemental
Questionnaire must correspond to the information provided on your application
to receive credit.
BENEFITS
FURTHER INSTRUCTIONS
The online application is preferred. However, if you are
unable to apply online, you may email or mail a paper application and
supplemental questionnaire to the address below or fax a paper application and
supplemental questionnaire to the fax number below. If you choose to fax or use
regular mail, you must include on each page of the attachment your First and
Last Name, the Recruitment Number located at the top of the bulletin, and the
last 4 digits of your SS#. Paper application materials must be received by 5:00
p.m. on the closing date for this recruitment. No postmarks will be accepted.
Incomplete application forms will not be accepted.
Maryland Department of Juvenile Services
OHR-Recruitment and Examination Unit
217 E. Redwood Street
Baltimore, MD 21202
Attn: Mr. Townes
Fax Number 410-333-4188
TTY Users: call via Maryland Relay
The resulting Certified Eligible List for this
recruitment may be used for similar positions in this or other state agencies.
Should additional information
regarding this recruitment be required, please contact DJS Office of Human
Resources at djs.careers@maryland.gov. Include the Recruitment Number that is
located at the top of the bulletin.
As an equal-opportunity
employer, Maryland is committed to recruiting, retaining and promoting
employees who are reflective of the State’s diversity.
Bilingual applicants are welcome to apply for
all recruitments.
DJS values the experience gained by Veterans
while serving our country. Veterans are welcome to apply for all current
recruitments.
Candidates with lived experience relating to
the criminal/juvenile legal system are encouraged to apply.
