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PROGRAM MANAGER II

Recruitment #23-005477-0009

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Introduction

The Maryland Department of General Services (DGS) is responsible for almost $1 billion in annual contract administration, 6.3 million square-feet of State-owned facilities, and 4.6 million square-feet of leased space. DGS supports State and local government agencies by providing a full spectrum of design and construction, facilities operations, security, procurement, real estate, and surplus property services.

GRADE

20

LOCATION OF POSITION

This position is with the Maryland Department of General Services (DGS), Office of Business Enterprise Administration, with the Inventory Standards and Support Services Division, located at 301 W. Preston Street, Baltimore, MD 21201.

Main Purpose of Job

This position functions as the Deputy Director for the Inventory Standards and Support Services Division. This position will manage and oversee daily operations of the Inventory Standards and Support Services Division. This position will be responsible for managing the Statewide Inventory Program including the Statewide Inventory Compliance Audit Program, Statewide Inventory Training Program, Statewide Annual Inventory Reporting Program, DGS Inventory and overseeing the management of the Statewide disposition of excess/surplus property for the entire state of Maryland, Statewide Fuel Program and DGS Fleet.

POSITION DUTIES

Duties for this position include but are not limited to:

Statewide Compliance Audit Program
  • Manage the Statewide Inventory Compliance Program.  Determine the Compliance schedule for all State agencies in coordination with the Inventory Compliance Staff of the Inventory Standards and Support Services Division (ISSSD).
  • Manage the preparation, documentation, and control of the Inventory Compliance Audit paperwork.  This process includes coordinating with State agencies to set up Audits and follow-ups based on Legislative Audits and internal documentation relating to compliance with the DGS Inventory Control Manual.
  • Review Compliance Audit findings. Assist Compliance Auditors with unresolved findings.  Attend all opening and closing Audit Compliance Meetings.
  • Responsible for assisting agencies with Legislative Audit Inventory findings and providing guidance in all areas that the Inventory Standards and Support Services Division is responsible for.
  • Coordinate and supervise follow-up of previously performed inventory compliance audits to ensure agency follow through on corrective action.
  • Member of Statewide Chief Internal Auditor Group and Statewide Internal Auditor Group.  Prepares and provides DBM with documents and presentations on Statewide Inventory related audit issues.
Statewide Inventory Management Program
  • Manage the distribution and collection of the Statewide Annual Reporting of Fixed Assets for 246+ State agencies accounting for over $4.4 billion in state-owned assets.
  • Manage the distribution and collection of the Statewide Annual Reporting of Materials and Supplies for 246+ State agencies accounting for over 30 million in state-owned consumables.
  • Manage the distribution and collection of the Statewide Annual Reporting of Missing and Stolen for 246+ State agencies.
  • Assist Department personnel and other State agencies in obtaining needed excess/surplus property and record as necessary for inventory control purposes.
  • Establish overall statewide inventory policies and procedures for all programs in the Inventory Standards and Support Services Division, oversee the implementation and approval for any revisions.
DGS Inventory
  • Manage and direct the DGS Property Officer.
  • Ensure that physical inventories and inventory records are accurate and kept up to date.
  • Manage/maintain DGS Inventory Control Account.
  • Complete and submit yearly insurance survey.
Director Designee
  • Act on the behalf of the ISSSD Director in their absence.
Oversee the management of the Statewide Fuel Program and DGS Fleet

Other duties as required

MINIMUM QUALIFICATIONS

Education: A Bachelor’s degree from an accredited college or university in Business Administration, Finance or Accounting.

Experience: Five years of experience performing reviews, inspections, or audits of inventory as part of a compliance or oversight program, including three years of inventory, procurement, logistics, contract management or supply chain experience while supervising or managing employees.

SELECTIVE QUALIFICATIONS

Applicants must possess the following selective qualification(s) to be considered. Include clear and specific information on your application regarding all qualifications. 

  • Five (5) or more years of experience in developing and implementing policies and procedures in accordance with applicable laws and regulations.

DESIRED OR PREFERRED QUALIFICATIONS

Strong preference will be given to applicants that possess the following preferred qualifications. Include clear and specific information on your application regarding the qualifications.

  • Experience developing and implementing a compliance, oversight or review program.
  • Experience in Contract Management.
  • Experience conducting training and outreach activities.
  • Experience in inventory, logistics, finance, auditing, or accounting.

SELECTION PROCESS

It is important that you provide complete and accurate information on your application.  Please include all experience and education that is related to this position.  All information concerning your qualifications must be submitted by the closing date; information submitted after the closing date will not be considered.  Credit is given for relevant part-time, temporary, or volunteer experience based on the number of hours worked per week; you must include the time spent on such activities on your application.

Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position.  You may submit your transcript as part of the application process.

The examination for this position will consist of a rating of your education, training and experience related to the requirements of the position.  Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED.  The eligibility list will be valid for one year and may be extended.  The list will be used by the hiring authority to select employees for interviews.  Eligible lists may be used to fill future vacancies of the same classification.

You MUST possess the minimum qualifications before you may be selected for a State job – verification will be completed upon hire.  If you are scheduled to complete an educational or licensing requirement within six months of being placed on the eligibility list, you may participate in the selection process.  Permanent State employees may also complete necessary experience requirements within six months of the date of being placed on an eligibility list.  

Please note, selected candidates may be required to complete and successfully pass a State and Federal fingerprint background check prior to being hired.You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

BENEFITS

The State offers a generous benefits package that includes paid leave, paid holidays, health coverage at low group rates and a contributory pension plan.  Click on the link below for more information.

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

Contact gladys.bryant1@maryland.gov or call 410-767-1386 with questions about this recruitment.  The on-line application process is STRONGLY preferred.  Apply online at www.dgs.maryland.gov – click on Employment on the left side of the screen.  If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD  21201 by the closing date and time. TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.




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