ACCOUNTANT I
Accountant (Contractual)
Recruitment #23-006731-0001
Department | Maryland Department of Emergency Management - B |
---|---|
Date Opened | 8/29/2023 3:00:00 PM |
Filing Deadline | 9/12/2023 11:59:00 PM |
Salary | $53,627.00 - $85,951.00/year |
Employment Type |
Full-Time
|
HR Analyst | Kiara Jones |
Work Location |
Baltimore County
|
Telework Eligible | Yes |
Introduction
MDEM’s mission is to proactively reduce disaster risks and reliably
manage consequences through collaborative work with Maryland’s communities and
partners. MDEM is the department of State government with primary
responsibility and authority for emergency preparedness policy, and for
coordinating hazard mitigation, incident response, and disaster recovery. MDEM
is a national leader in Emergency Management that provides Maryland residents,
organizations, and emergency management partners with expert information,
programmatic activities, and leadership in the delivery of financial,
technical, and physical resources “to shape a resilient Maryland where
communities thrive.” We do this by being Maryland's designated source of
official risk reduction and consequence management information.
NOTE: This position operates within an on-call rotating schedule
according to assignment within the State Emergency Operations Center (SEOC) to
attend to all emergencies on a statewide 24/7 basis. This may involve working
12 hour shifts extended periods of time in support of 24 hour consequence
management activities.
GRADE
15
LOCATION OF POSITION
5401 Rue St Lo Dr., Reisterstown, MD 21136
Main Purpose of Job
This position directly reports to the Fiscal Services Admin II. The
Accountant I is an intermediate level of work examining, analyzing, and
interpreting accounting systems, records, and reports by applying generally
accepted accounting principles. Provides financial services applying current
technology to ensure MDEM operations are consistently and appropriately funded,
develops financial process for immediate and long-range financial management
and planning, ensures compliance with State and federal rules and regulations
and serves as an advisor for the Fiscal Branch manager. Provides fiscal
reporting and ensures financial business goals and objectives for MDEM are met.
POSITION DUTIES
Emergency and disaster response and recover operations as needed and/or
assigned by Agency Executive Direct, Directors, or Operations personnel.
Employee will be expected to staff the State Emergency Operations Center upon
its activation for real-world emergency incidents and exercises. Employee will
attend training and retain competencies to be appropriately prepared to meet
SEOC staffing needs, including understanding the National Incident Management
System’s Incident Command Structure (NIMS ICS) and WebEOC, which the SEOC will
utilize. Employee will support SEOC activations, which may involve extended
work hours, as well as extraordinary stress levels, given that a disaster event
would occur requiring SEOC activation. Employee will be expected to perform
functions for incident management needs with competence and reliability under
the NIMMS ICS. Employee may be required to report to an alternate location to
perform SEOC duties, in the event of a COOP Plan activation.
Accounting and Financial management information systems work
·
Develops internal control measures in order to implement Department-wide
fiscal and accounting policies.
·
Coordinates State and Legislative audits as required.
·
Coordinates Department’s year-end closing process along with Fiscal Services
Admin II and Chief Finance Officer.
·
Coordinates MDEM accounting management matters assuring compliance with
generally acceptable accounting principles and other government accounting
requirements.
·
Ensures accurate and timely financial reporting.
·
Coordinates MDEM and federal financial management activities.
·
Ensure and provides guidance on matters related to systems development,
implementation, operation and maintenance of MDEM’s financial management
information systems.
·
May review invoices and ensure accurate accounts payable processes.
·
Maintains running account of the number PIN and contractual employees.
·
Monitor and track PSC contracts.
·
Identifies and corrects any mistakes within FMIS
Budget Management
·
Monitors/manages operating expenditures to meet budgetary goals.
·
Provides guidance on matters and issues related to the accounting
processes and assists MDEM managers and executives with advice and
recommendations on operational functions.
·
Ensure and provides financial resources to support MDEM financial
services and required activities.
Financial Planning and Management
·
Develops cost containment strategies as necessary.
·
Solves financial problems.
·
Conducts research and provides statistical information and data for MDEM
operations and for necessary reports.
·
Conducts internal reviews to ensure all laws, rules, regulations and
policies are appropriately followed.
·
Provides forecast for operation expenditures to ensure available
resources for operation within General Funds.
·
Reconcile grants in GMS to FMIS.
·
Accounts Receivable
Policy & Procedures
·
Develops appropriate control policies to ensure compliance with State laws
and regulations and applicable federal law.
·
Communicates and trains staff as necessary or appropriate financial
controls.
Financial Reporting
·
Develop formats and prepare various finance and budget reports as needed.
·
Present financial budgets, forecasts and summaries annually and as
required.
Coordinating with Grants Branch
·
Coordinates between grants liaison and financial staff
·
Provides appropriate budget information to grant staff for application
completion.
·
Oversees financial information management system and is responsible for
FMIS portion of any reconciliation.
·
Coordinate the creation of monthly SF425 reports and execute drawdowns
from Federal Funds on a monthly basis.
MINIMUM QUALIFICATIONS
Education: A
Bachelor's degree in Accounting from an accredited college or university,
including or supplemented by three credit hours in auditing.
Experience: One year
of experience examining, analyzing and interpreting accounting systems, records
and reports by applying generally accepted accounting principles.
Notes:
1. Candidates may
substitute a Bachelor’s degree from an accredited college or university with
thirty credit hours in Accounting and related courses, including or
supplemented by three credit hours in auditing, for the required education.
2. Applicants who
have met the requirements for admission to the CPA examination prior to July 1,
1974 will be considered to have met the educational requirement referenced
above.
3. Possession of a
certificate as a Certified Public Accountant or a Master's degree in accounting
from an accredited college or university may be substituted for the required
experience.
4. Applicants may
substitute one year of professional auditing experience for the required
experience.
5. Candidates may
substitute U.S. Armed Forces military service experience as a commissioned
officer in the Accounting Officer classification or Financial Management
specialty codes in the accounting field of work on a year-for-year basis for
the required experience and education.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned duties
which require the operation of a motor vehicle. Employees assigned such duties
will be required to possess a motor vehicle operator's license valid in the
State of Maryland.
SELECTION PROCESS
Please make sure that you provide sufficient
information on your application to show that you meet the qualifications for
this recruitment. All information concerning your qualifications must be
submitted by the closing date. We will not consider information submitted after
this date. Successful candidates will be placed on the eligible (employment)
list for at least one year.
EXAMINATION PROCESS
The examination will consist of a rating of your
education, training, and experience as presented on your application and as
they relate to the requirements of the position. You may be asked to
complete a supplemental questionnaire. The supplemental questionnaire may
be used as part of the rating process. Therefore, it is important that
you provide complete and accurate information on your application.
BENEFITS
Contractual
employees who work for an agency covered under the State Employee and Retiree
Health and Welfare Benefits Program, have a current employment contract and
work 30 or more hours a week (or on average 130 hours per month) may be
eligible for subsidized health benefits coverage for themselves and their
dependents. As a contractual employee, you will be responsible for paying 25%
of the premiums for your medical and prescription coverage, including any
eligible dependents you have enrolled. The State of Maryland will subsidize the
remaining 75% of the cost for these benefits. You can also elect to enroll in
dental coverage, accidental death and dismemberment insurance, and life
insurance, but will be responsible to pay the full premium for these benefits.
Leave
may be granted to a contractual employee who has worked 120 days in a 12-month
period. This leave accrues at a rate of one hour for every 30 hours worked, not
to exceed 40 hours per calendar year.
FURTHER INSTRUCTIONS
Online applications are highly recommended. However, if you are unable to
apply online, the paper.
application and supplemental questionnaire may be submitted to: Maryland Department
of
Emergency Management, 5401 Rue Saint Lo Drive, Reisterstown, MD 21136.
Paper application
materials must be received in our office by the closing date for the
recruitment. No postmarks will be accepted.
For questions regarding this recruitment, please call 410-702-3714.
MD TTY Relay Service 1-800-735-2258.
We thank our Veterans for their service to our country.
People with disabilities and bilingual candidates are encouraged to
apply.
As an equal opportunity employer, Maryland is committed to recruitment, retaining,
and promoting employees who are reflective of the State’s diversity.