ADMINISTRATIVE PROGRAM MANAGER II

20

750 E. Pratt St., 16^th Fl. Baltimore, MD. 21202

The IT Procurement Manager performs the lead level of work ensuring appropriate and consistent State wide interpretation of and compliance with State procurement laws, regulations, policies and procedures as relates to procuring IT goods and services, issues Notice of Awards and Contract Terminations to vendors, responds to general procurement inquiries, oversees MHBE’s contract log and master procurements files, administers initiation of Purchase Orders and Blanket Purchase Orders in ADPICS as well as performs analysis of encumbrances in ADPICS in conjunction with the Finance Department, provides initial procurement review of invoices, manages monthly invoice and payment reporting of MBE subcontractors (D5 Report), supports the preparation and submission of the agency’s annual Minority Business Enterprise (MBE report, performs the initial analysis of invoices to check for contract compliance, assists with determining the most appropriate procurement methods and directs procurement procedures and provides oversight of contract monitoring for the agency.

Duties for this position include but are not limited to:

Provide direction and guidance to procurement staff of State agencies and assign, review and approve the work and train lower-level Procurement Analysts;

 Provide direction and guidance to IT functions in all aspects of the procurement process including attending agency drafting RFP, IFB and RFR, attending pre-bid or pre-proposal conferences, meeting with agency procurement staff and IT staff to discuss results of procurement analyses and conducting formal and informal training for agency procurement staff in State procurement laws, regulations, policies and procedures;

Draft, assign, review and approve all IT procurement documents for release, assemble statistical and narrative data and prepare reports for use in evaluating MHBE procurement activity, assist IT in all procurement activities including advertising procurement opportunity, distributing specifications to vendors, conducting vendor conferences, receiving and securing bids or proposals, overseeing departmental evaluation committees, conducting vendor debriefings, responding to protests regarding proposed awards and monitoring contract performance;

 In conjunction with the Procurement Officer, participate and schedule discussions and contract negotiations with offerors.

 Prepare minutes of pre-bid and pre-proposal conferences, addenda and amendments to solicitations, formulate responses to written questions from potential bidders and offerors.

 Perform other related duties including assisting the PMO Director and the Contract Monitors in processing vendor invoices, establishing and maintaining vendor communications, assisting the Chief Information Officer in the preparation of IT finance and budget related documents.

Education: A Bachelor’s Degree from an accredited college or university.

Experience: Two years of experience in IT contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions.

Notes:

1. Candidates may substitute professional or paraprofessional contract management or procurement experience on a year-for-year basis for up to four years of the required education.

2. Candidates may substitute additional graduate education at an accredited college or university at the rate of thirty credit hours for each year of the required experience.

3. Candidates may substitute the following written certifications, obtained through passing an examination: Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the required education.

4. Candidates may substitute U.S. Armed Forces military service experience in Contracting and Industrial Management classifications or specialty codes in the Procurement field of work at a rate of one year of military experience for the required experience.

Candidates with experience involving managing contracts for IT and IT services and/or familiarity with Maryland's Financial Management Information System (FMIS) are desired.  

Preference will be given to candidates with knowledge IT Procurements and knowledge of Maryland COMAR Title 21.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Applicants who meet the minimum qualifications will be evaluated.  The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position.  Therefore, it is essential that you provide complete and accurate information on your application.  Please report all related education, experience, dates and hours of work.  For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Applicants certified to list will be placed in the Best Qualified, Better Qualified, or Qualified category and receive eligibility for a period of one (1) year.  Eligibility may be extended beyond one (1) year period.

STATE OF MARYLAND BENEFITS

 

The online application process is STRONGLY preferred, if the online process is not available to you, you may complete and submit a completed paper application to:

Shadrick Phillips

Office of Human Resources

Maryland Health Benefit Exchange

750 East Pratt St., 16th Floor

Baltimore, Maryland 21202 

If you have questions concerning this recruitment, please email shadrick.phillips1@maryland.gov.

TTY Users: call via Maryland Relay at 1-800-735-2258

We thank our Veterans for their service to our country, and encourage them to apply.