OFFICE SECRETARY II
|Department||DPSCS-North Branch Correctional Institution|
|Date Opened||1/11/2018 09:06:00 AM|
|Filing Deadline||1/25/2018 11:59:00 PM|
|Salary||$28,702.00 - $44,812.00/year|
|HR Analyst||Afryea Lucas|
LOCATION OF POSITION
14100 McMullen Highway,SW
Cumberland, MD 210502
Main Purpose of Job
Monitor traffic for program inmates
Coordinate inmate transfers/intake information
Manage program rosters and database maintenance
Perform record keeping for Behavior management plans, Special Needs unit, contingency contracts and discharge summaries
Manage filing maintenance
Coordinate meetings, attendance, agendas and minutes and draft outcome studies for Program Directors.
Use word processing, data base, and spreadsheet or desktop publishing computer software applications in order to prepare documents
Perform general administrative functions independently such as preparing reports, logging departmental mail, manage phones, sending and receiving fax.
Manage staff schedules
Maintain group therapy schedules
Ensure timesheets compliance
Performs other related duties
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Two years performing secretarial or clerical work involving typing duties.
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
The following qualifications are preferred, not required :
Experience creating Microsoft documents to include Word, Excel, PowerPoint and Access
Experience with face to face customer service interaction
LICENSES, REGISTRATIONS AND CERTIFICATIONS
The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to requirements of the position. Therefore, it is important that you provide complete and accurate information on your application. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.
Please make sure that you provide complete and accurate information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after the above closing date.
BARGAINING UNIT STATUS
The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.
To submit qualifying documents; the preferred method is to upload them using the “other” tab on the online application. However, if you’re unable to upload your documents, please fax requested information only to 410-585-0570 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed).
We will not consider information submitted after the closing date of the announcement.
Resumes will NOT be accepted in lieu of completing the online or paper application.
Online applications are STRONGLY recommended; if you not have internet access, please mail the required paper application by the closing date to: HRSD-Recruitment & Examination ATTN: A.Lucas 6776 Reistertown Road, Suite 309 Baltimore, MD 21215
For more information, please call 410-585-3060
TTY Users: call via Maryland Relay
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.