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OFFICE CLERK II

Mailroom Clerk **RE-POST**

Recruitment #17-001375-0021

Introduction

 

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

GRADE

07

LOCATION OF POSITION

Roxbury Correctional Institution

18701 Roxbury Rd.

Hagerstown, MD  21746

Main Purpose of Job

To perform numerous functions to enhance the operation of the mailroom, including the processing of mail for approximately 1940 inmates in addition to departmental mail and provide other clerical duties where needed as required by the appointing authority.

POSITION DUTIES

*Sorting of institutional change sheets;

*Look up all inmate mail previously out to Custody or court;

*Sort inmate request slips by department;

*Sort all outgoing inmate mail and run through date stamp machine;

*Prepare packages for UPS, which includes stamping, weighing and logging;

*Prepare certified mail for the post office;

*Log all incoming packages, legal mail, magazines, newspapers, etc;

*Sort institutional mail and forward to appropriate department;

*Write receipts for all incoming monies for inmates;

*Assist in the operation of the switchboard;

MINIMUM QUALIFICATIONS

Education: Completion of the eighth grade.

Experience: One year experience performing clerical duties in an office environment. 

Notes:  

1. Additional experience performing clerical duties may be substituted on a year-for-year basis for the required education.

 2. Graduation from an accredited high school or possession of a high school equivalency certificate may be substituted for six months of the required experience.

3. Six months clerical training with three courses in subjects such as keyboarding, clerical math, word processing, spreadsheets, data base, graphics presentation, proofreading, or office etiquette may be substituted for six months of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or in Administrative, Clerical, or Office Services specialty codes in the Clerical Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

The following qualification is preferred, not required:

Experience using (OBSCIS) Offender Base State Correctional Information System.

Experience sorting and distributing mail.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of this position.

Therefore, it is important that you provide complete and accurate information on your application.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

Please make sure that you provide complete and accurate information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after the above closing date. 

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

BENEFITS

FURTHER INSTRUCTIONS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. If you need to submit additional information, the preferred method is to upload your document(s) by electronic means with the submission of your application. However, if you’re unable to upload your documents, please fax requested information only to 410-585-0570 (providing a cover sheet with your contact information, recruitment number and number of pages). We will not consider information submitted after the closing date of this announcement.

Resumes will NOT be accepted in lieu of completing the online or paper application. Online applications are highly recommended, however a paper application may be submitted to:

HRSD-Recruitment & Examination ATTN:

Jennifer Lazard

6776 Reisterstown Road, Suite 309

Baltimore, MD 21215

For more information, please call 410-585-3060 or email jennifer.lazard@maryland.gov

TTY Users: call via Maryland Relay

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.