AGENCY PROCUREMENT SPECIALIST II

This recruitment is limited to current employees working at the Department of Human Services, Central Procurement Division.

15

Department of Human Services

Office of Budget & Finance

Procurement Unit

311 W. Saratoga Street

Baltimore, MD 21201

The primary purpose of this position is to ensure appropriate and consistent application of COMAR Title 21 Procurement Regulations and that the Department of Human Services' (DHS) Procurement Policies and Procedures are followed for implementation of DHS programs and services.

This position reviews solicitations for substance, and accuracy of the information, and processes procurement transactions in order to assist all of the Departments' Central Administrations, and the 24 Local Departments' of Social Services (LDSS) with the implementation of their programs and services in accordance with COMAR Title 21 Regulations. Ensures the General Accounting Divisions' Corporate Purchasing Card Program policies and procedures are also followed. The incumbent in this position ensures that all documents are accurately completed and included in procurement packages; provides both internal and external customer services that meets or exceeds the standards set by the Department; advises and instructs programs on how to accurately prepare solicitations, contracts, contract amendments, contract renewals, Grant Agreements, Inter-Governmental/Inter-Agency Agreements, to include Memorandums of Agreement/Memorandums of Understanding. Provides assistance as well as guidance with Master Contract procurements: i.e., IT Consulting and Technical Services, IT Commercial Off-the Shelf Software, IT Hardware, etc.; initiates, processes, and approves requisitions and purchase orders; obtains best value contracts for DHS through the use of the competitive and non-competitive procurement processes. This position also utilizes the Advanced Purchasing and Inventory Control System (ADPICS) to ensure procurement transactions are processed accurately and timely.

Education: A Bachelor’s Degree from an accredited college or university.

Experience: Two years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions.

Notes:

1. Candidates may substitute professional or paraprofessional contract management or procurement experience on a year-for-year basis for up to four years of the required education.

2. Candidates may substitute additional graduate education at an accredited college or university at the rate of thirty credit hours for each year of the required experience.

3. Candidates may substitute the following written certifications, obtained through passing an examination: Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the required education.

4. Candidates may substitute U.S. Armed Forces military service experience in Contracting and Industrial Management classifications or specialty codes in the Procurement field of work at a rate of one year of military experience for the required experience.

Strong preference will be given to applicants that possess the following preferred qualification(s). Include clear and specific information on your application regarding the qualifications.

The ideal candidate will possess the following:

1. One year of experience in using Microsoft Office Suite Applications; such as, Word or Excel etc.  

2. One year of experience using the Advanced Purchasing and Inventory Control System (ADPICS) portion of the Financial Management Information System (FMIS).  

3. Bachelor's Degree in Business Management or a similar related field.  

4. One year of experience in explaining information and handling inquires to handling internal and external customers.

This recruitment is limited to current employees working at the Department of Human Services, Central Procurement Division.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position.  You may be asked to complete a supplemental questionnaire.  The supplemental questionnaire may be used as part of the rating process.  Therefore, it is important that you provide complete and accurate information on your application.  

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire. 

STATE OF MARYLAND BENEFITS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to:

Department of Human Services, Examination Services Unit,

311 W. Saratoga Street, Room 134

Baltimore, Maryland 21201.

If you have any questions concerning the recruitment process for this position, please call 410-767-7414.

If additional information is required, the preferred method is to upload. If unable to upload, please fax requested information only to 410-333-0882. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

All mailed documents must include the applicant's name and the job number and must be received by 5 P.M. on the closing date. Resumes will NOT be accepted in lieu of completing the application.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity. People with disabilities and bilingual applicants are encouraged to apply. We thank our Veterans for their service to our country, and encourage them to apply.

TTY Users: call via Maryland Relay.