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AGENCY PROCUREMENT SPECIALIST II

Recruitment #18-000849-0016

Introduction

The Department of Labor, Licensing and Regulation (DLLR) is accepting applications from all qualified applicants for the position of Agency Procurement Specialist II. The position serves as Procurement Officer for the Department of Labor, Licensing and Regulation (DLLR). The position is responsible for the performance level of work in the procurement of equipment, services, constructions, supplies, information technology, and other needs, which must be obtained through competitive or negotiated procurement process.

GRADE

15

LOCATION OF POSITION

1100 North Eutaw Street, Baltimore, Maryland 21201

Main Purpose of Job

This position of Agency Procurement Specialist for the Office Of Administration (OOA), Contract and Procurement Unit serves as Procurement officer for the Department of Labor, Licensing and Regulation (DLLR). The position is responsible for the performance level of work in the procurement of equipment, services, construction, supplies, information technology, and other needs, which must be obtained through the competitive or negotiated procurement process. The position is responsible for soliciting, negotiating and awarding contracts for the Department in accordance with State Procurement Regulations (COMAR Title 21). This position is also responsible for grants, the corporate credit card and purchasing transactions.

POSITION DUTIES

Duties of this position include, but are not limited to:

Contract Responsibilities:

  • Adhere to strict compliance with the Annotated Code of Maryland-State Finance and Procurement Article, COMAR Title 21, BPW Advisories, and DLLR procedures guidelines for Agency Procurement Specialists and all DLLR Programs. Includes providing direction as necessary.
  • Determines proper procurement method for solicitations and obtain appropriate approval to ensure adherence to Procurement regulations. Advises programs on the proper procurement methods and procedures for particular needs.

Purchasing Responsibilities:

  • Agency Procurement Specialist II as assigned within the Contracts and Procurement Unit to ensure that all Procurement Regulations are being followed and that work is being processed in an accurate and timely manner.
  • Responsible for reviewing daily work assignments and compiling weekly performance reports for submission to the Procurement Specialist Supervisor.

Corporate Purchasing Card:

  • Shall comply with policies, procedures, and instructions when using the Corporate Purchasing Card.
  • Corporate Purchasing Card logs are due the 10th of every month.

MINIMUM QUALIFICATIONS

Education: A Bachelor’s Degree from an accredited college or university.

Experience: Two years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions.

Notes:

1. Candidates may substitute professional or paraprofessional contract management or procurement experience on a year-for-year basis for up to four years of the required education.

2. Candidates may substitute additional graduate education at an accredited college or university at the rate of thirty credit hours for each year of the required experience.

3. Candidates may substitute the following written certifications, obtained through passing an examination: Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the required education.

4. Candidates may substitute U.S. Armed Forces military service experience in Contracting and Industrial Management classifications or specialty codes in the Procurement field of work at a rate of one year of military experience for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Strong preference will be given to applicants that possess the following preferred qualification(s). Include clear and specific information on your application regarding the qualifications:

 - Procurement Experience and /or knowledge to include contracts and bid evaluations, grant awards, bid processes and purchase orders  

 - Experience and/or knowledge with State of Maryland Procurement  

 - Experience utilizing FMIS/ADPICS software

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (DLLR/DUI) to determine whether any monies are owed to DLLR/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION PROCESS.

All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.

For positions that require Bachelor/Master Degree etc:

Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925.

EXAMINATION PROCESS

The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.). Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position. Successful candidates will be placed on the certified list categorized as Best Qualified, Better Qualified, or Qualified. The certified list will be used by DLLR for a period of one year.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to:

DLLR Office of Administration

Attn: Ernestine Hyman  18-000849-0016

1100 N. Eutaw Street, Rm. 101

Baltimore, MD 21201  

For additional information, please contact Ernestine Hyman at 410-230-6298 or via email Ernestine.hyman1@maryland.gov

If you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

The paper application must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

The MD State Application Form can be found online   Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of DLLR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.

TTY  Users: call via Maryland Relay