OFFICE SECRETARY I

This is a Position Specific Recruitment for a part-time position located in the Office of Education within the Baltimore City Department of Social Services.

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Department of Human Services

Baltimore City Department of Social Services

Office of Education

3031 E. Biddle Street

Baltimore, MD 21213

This position provides secretarial support and performs clerical duties such as record keeping, photocopying, directing phone calls, sorting mail, scheduling appointments and typing.

This position types correspondence, reports and statements and reviews for grammar, punctuation and accuracy; maintains Office of Education records, performs data entry in MD CHESSIE and files; compiles presentation materials; maintains updated program specific spreadsheets; reviews and composes correspondence dealing with routine matters; examines, verifies and completes monthly statistic reports; provides customer service to both internal and external customers; answers multi-line telephone and takes messages, routes calls and answers questions; and receives, sorts and distributes inter and intra-agency correspondence to staff.

Please read the job announcement in its entirety before applying for this recruitment. Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical or Office Services Specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

Bilingual (able to speak Spanish fluently).

Six months experience preparing and maintaining statistical numerical reports and records.

Six months experience entering data in MD CHESSIE (Maryland Children's Electronic Social Services Information Exchange).

Six months experience composing business correspondence.

Six months experience using Excel, Access and Publisher.

Six months experience working with the Maryland State Department of Education, Local Education Agencies (LEAs) and/or local schools.

Ability to establish, revise, and implement office procedures.

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. 

Successful candidates will be ranked as Best Qualified, Better Qualified or Qualified and placed on the employment (eligible) list for one year.

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies. 

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position. 

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

STATE OF MARYLAND BENEFITS

Online applications are STRONGLY preferred.  If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to:

Department of Human Services  

Examination Services Unit

Attention: Leslie Wigfield

311 W. Saratoga Street, First Floor

Baltimore, Maryland 21201

Or fax requested information to: 410-333-0882; leslie.wigfield@maryland.gov: Voice 410-767-7316, toll-free: 1-800-332-6347.

Do not submit unsolicited documentation. The paper application must be received by 5 PM on the closing date for the recruitment. 

TTY Users: call via Maryland Relay, 1-800-925-4434.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

Bilingual applicants are encouraged to apply.

We thank our Veterans for their service to our country, and encourage them to apply.