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OFFICE SECRETARY II (CONTRACTUAL)

ANIMAL HEALTH UNIT

Recruitment #18-001328-0035

GRADE

09

LOCATION OF POSITION

27722 Nanticoke Road, Salisbury, MD 21801

Main Purpose of Job

This position serves primarily to support the Agency mission to prevent and control infectious disease of livestock and poultry, and to assure consumer confidence by performing administrative, secretarial and clerical functions in the assigned regional laboratory of the Maryland Department of Agriculture. This position manages resources, operations, programs and represents the Agency.

POSITION DUTIES

Data entry of sample submissions and/or specimens into laboratory information management system.

Receives and distribute all sample specimens submitted for diagnostics to relevant in-house laboratory section (Bacterial, Molecular, Serology, etc.) and/or refers samples/specimens to other labs.

Provides secretarial support to one or more administrative staff, including routine document creation (memos, letters, etc.).

Proofreads outgoing correspondence for completeness and accuracy and makes corrections.

Handles telephone, fax, email and internet inquiries, and provides reports to clients, veterinarians, state and federal authorities.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

At least six months of experience working in a diagnostic laboratory, veterinary clinic or with farm animals.

At least one year of experience using Microsoft Office Suite, Microsoft Word, Excel, Access or Outlook.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program (the Program), have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents.  As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

FURTHER INSTRUCTIONS

Resumes will NOT be accepted in lieu of completing the online or paper application.

Online applications are STRONGLY preferred, however paper applications will be accepted from candidates who may not have internet access.  All paper applications must be received by 4:30 PM on the closing date, no exceptions.  (Postmarks not accepted.)  

If you are submitting additional information, such as transcripts, the preferred method is to upload them online with your application.  If you are unable to upload, you may mail, hand-deliver or fax (HR Fax # 443-602-9831).  Mailing Address: Maryland Department of Agriculture, Human Resource Office, Room 304, 50 Harry S. Truman Parkway, Annapolis, MD  21401.

For questions concerning this recruitment, please contact: Hazel Day at 410-841-5840 or hazel.day@maryland.gov

TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.