OFFICE SECRETARY II- Contractual

This is a full-time contractual position with the Maryland Department of Human Services, Procurement Division.

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Department of Human Services

Procurement Division

311 W. Saratoga Street

Baltimore MD 21201

 

This position assists the Management Associate to oversee the Procurement Division's daily administrative activities and delivers consistent multifaceted administrative support and service to the Director, Deputy Director, Supervisors and procurement officers within the Central Procurement Division.

Acts as an intermediary for the Director, Deputy Director and Supervisors of the Procurement Division by maintaining contact with Department program directors and managers, Department of Budget & Management staff and Board of Public Works personnel in support of efficient processing of the Department of Human Services’ procurements. Receives and enters all procurement transactions in the Procurement Division’s Tracking System for processing. Aides in tracking all procurement related documents to ensure documents are sent out and received timely. Photocopy and distribute the BPW, DGS Agenda and the DHS agenda items and distribute to appropriate Executive Staff who have items on the Agenda for the Board of Public Works meetings. Contacts and schedules pre-BPW meetings as needed with appropriate DHS executive staff and their designee(s) who have agenda items going before the Board of Public Works. Attends the monthly Procurement Advisory Committee meetings, take notes and prepares the minutes from each meeting. Type correspondence, reports and other documents 

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

One year of experience in Microsoft Word and Excel. 

NOT APPLICABLE

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be placed on the eligible (employment) list for at least one year.

Leave may be granted to a temporary/contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year. 

If you have any questions about this recruitment, please contact the Department of Human Services at 410-767-7414.

Applying online is highly recommended, however the paper application may be submitted to: DHS/Employment Services Division, Rm 146, 311 W. Saratoga Street, Baltimore MD 21201. The paper application must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted. 

TTY users please call the Maryland Relay Service.  

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.   

We thank our Veterans for their service to our country, and encourage them to apply.